Once again, there is a new feature available on Google's NotebookLM, the AI tool that functions like a personal assistant and only references material you provide for it. This one is a slide deck generator, which can be useful if you need to make a presentation in a hurry, but I've been using it a little differently to help myself retain new information.
Generating a slide deck in NotebookLM
First, you should know how to generate a deck. In case you're unfamiliar with NotebookLM, it's basically just like ChatGPT, but instead of pulling answers from the big, wide Internet, it only relies on PDFs, links, videos, and text you input as resources. This makes it the perfect tool for working on a specific project or studying for a class, since you don't run the risk of inadvertently getting misled by some random, unrelated source.
You can use the chat bot feature the way you would ChatGPT, asking questions and getting summaries of your materials. You can also automatically generate flashcards, videos, infographics, mind maps, fake podcasts, and much more.
To generate slides, it's the same process you'd follow to make those: In the left-side panel, select all of the sources you want the tool to pull from. In the right-side panel, select Slide Deck from the menu. After a few minutes, you'll get slides you can download as a PDF, the same as you would if you were downloading a PowerPoint, and you can upload those to Google Slides or PowerPoint to create a simple presentation.
Why I like NotebookLM's slide deck feature
I've mentioned before that while I love NotebookLM and use it every day for both work and personal pursuits, I can't stand its app. It just doesn't work nearly as well as the browser version, which is a shame because the browser version works so well. I pretty much ignore the app and don't use NotebookLM on mobile or, when I do, I use my mobile browser to access it, which we all know is an annoying workaround that never quite translates right on the smaller screen.
Credit: Google/Lindsey Ellefson
With the slide PDF, however, I get a ready-made study guide complete with visuals, which I can send to myself via iMessage and study on the go. When I generate my own study materials without NotebookLM, I almost always do it in Google Slides, then download the full PDF and review the slides like a giant study guide, so this new feature is taking a bunch of the work out of doing that for me.
Figuring out how to structure your days so they're as productive as possible is a challenge, which is why there are so many different techniques for doing it, though they're all best suited to different kinds of people. And then sticking to a plan once you've made it? Even harder. This is where RPM can help. The Rapid Planning Method, or RPM, can help you streamline your daily planning process and get started working on your action steps sooner, making you more productive overall. Plus, since RPM is fairly straightforward, you're more likely to stick with it.
What is the Rapid Planning Method (RPM)?
This technique comes from famed motivational speaker Tony Robbins, who outlined it in his Time of Your Life program. Robbins may have a slightly cheesy rep, but RPM has the goods: Not only does does the acronym stand for Rapid Planning Method, but it can also serve as a guide to what your day should look like: Results-oriented, purpose-driven, and featuring a massive action plan.
It starts with asking yourself three questions consistently—every morning, for instance, or every week:
What do I want?
What is my purpose?
What do I need to do/What is my massive action plan?
You can write down your answers or just keep them in mind, but they're intended to drive you forward into action that will be efficient and lead to accomplishing your ultimate goal. For best results, I do recommend writing the answers down in a planner, so you can stick your guiding principles somewhere you'll continually see them. Actually, I just recommend writing them down in general. Having to hand-write something helps commit the information to memory.
How RPM makes you more productive
There are a whole lot of productivity methods out there—and the benefit of RPM is that it can be easily combined with many of them. For example, you can implement a 1-3-5 to-do list as part of your overall action plan. The defining feature of RPM is that it keeps your goals and desires front and center, giving you something to strive for. and organize your actions around. Just by keeping that central plan in mind, you can weed out what isn't important and highlight what you want to prioritize, all without a lot of time-wasting deliberation.
Overall, I recommend sticking with productivity techniques that revolve around larger, bigger-picture goals and clearly-defined purposes. When you fail to keep your dreams and loftier ambitions in mind, it can be hard to motivate yourself to complete the tedious, smaller steps that add up to them. Another solid option for this kind of broader thinking is the MIT method.
Like using SMART goals, using RPM infuses your daily tasks with a sense of purpose or a mission, helping you stay focused and engaged.
A popular productivity method encourages you to start your day by “eating the frog”—that is, tackling your biggest, most important task of the day first, then moving through the lesser ones in turn. For many, structuring their to-do list around their greatest responsibility is a good way to stay motivated and ensure top priorities are handled expediently.
But not every person works best that way. I know I don't. Even for people who generally doenjoy tackling the hard stuff first, not every dayis the same. If you find the prospect of jumping into a massive project first thing in the morning daunting—every day, or just today—there are other ways you can arrange your schedule. The following two rules can help you.
Start your day with the 10-Minute Rule
The 10-minute rule was coined by time management expert Clare Evans, who included it in a roundup of “anti-sad hacks.” Here's the gist: Think about the activities that don’t energize or excite you, but which also don’t take up a lot of time. Answering emails. Making a grocery list. Organizing your desk. Filling out paperwork. You can probably knock each of these out in 10 minutes or less, but they’re tedious.
So do all of your "10-minute tasks" right away. The theory behind why this is helpful is similar to the one undergirding the concept of "eating the frog": Once these tasks are done, you’ll feel a sense of accomplishment, and will be well positioned to a tackle additional responsibilities.
Sure, when you do choose to eat the frog, you'll feel motivated and proud, and it will be easier to breeze through the lighter lifts on your list—but that’s not always the case. Sometimes, you’re too bogged down to tackle something huge. Other times, doing that big thing will deplete your energy and focus enough that those small tasks will feel a lot bigger than they should.
On these occasions, the 10-minute rule might be a better option. Quickly working through the simple things first won’t zap your energy or use up all your resources, and will still give you a sense of accomplishment that can keep you going.
I am a major proponent of doing this, especially for the tasks I don't enjoy at all, like cleaning. In my version, I keep an ever-updating note on my phone that contains small tasks I need to do, which I input the minute I think of or notice them. They're usually things like "clean the fan" or "wipe the baseboards." Just jotting them down helps keep them closer to the top of my mind, so even if I'm lacking motivation or time in the moment, I always have a list to consult. Then, when I think of one or check my list, I just pounce on it. After that, I work in the "one more" trick, which involves asking yourself if you can do "one more" thing every time you complete something small. The answer is usually yes and, as you work through the list of additional tasks, you grow more and more motivated.
The "One-Minute Rule" is even simpler
There's an even a simpler method, conceptualized by Gretchen Rubin in her book The Happiness Project. It's similar to the 10-minute rule, but not quite as structured. In short, if something will take you a minute or less to accomplish, you should do it as soon as you realize it needs to be done. I mentioned I keep my 10-minute tasks in a note, but since becoming familiar with Rubin's technique, I've started trying to knock out my one-minute projects the second I think of them or notice them. It does help. Emails don't go unanswered. The table is never in desperate need of a wipe-down. Little actions add up to big improvements, which compounds the motivation.
This rule is especially useful for me when it comes to signing important documents—a simple thing that I can do quickly, but which I often end up putting off, and then forgetting to do altogether. I’ve recently been trying something new: As soon as I see the request (which might pop up on my computer, iPhone, and/or Apple Watch), I stop whatever I’m doing it, open it, complete the Docusign, return it, and get on with my day. Nothing to remember to come back to later, and minimal interruption to my workflow now.
This is the crux of Rubin's rule: If you can effectively cross an item off your list in under 60 seconds, just do it. Yes, this flies in the face of other productivity methods, which emphasize limiting distractions and rigidly blocking out your schedule. But in life, not everything will always slot neatly into a perfect, prearranged structure—just as it won't make sense to begin every day with that mouthful of metaphorical frog.
There's another version of this—the two-minute rule—which operates the same way. I'll caution this, though: Don't get too hung up one whether something will take one, two, or 10 minutes. Don't overthink these strategies until you're in a state of decision paralysis. Trust yourself to recognize the tasks that can easily be taken care of instantly, the ones that might take 10 minutes but should be tackled ASAP, and the ones that will be a heavier lift. If you're struggling, try a task prioritization technique like MIT, which helps you order your responsibilities based on the impact they'll have on your life, or the Eisenhower matrix, which organizes them by urgency.
Planning is a key part of staying productive, but it has to be done right. To succeed, you need to understand why previous attempts at planning didn’t pan out. Conducting a personal after-action review is one way to assess your work and determine how to be more efficient, but to truly understand what went wrong and prepare for the future, you need to dig deep. Try the “Five Whys” technique to get to the bottom of things.
What is the “Five Whys” technique?
You should know, first of all, that this is yet another productivity protocol that springs from Japan’s famed factory system, like the 5S and 3M techniques. With this one, once you identify a problem, you’re going to ask, “Why?” five times, which will ultimately reveal the true root cause of the issue—and what you need to focus on fixing.
How to use “Five Whys” for problem solving
Some variations of the technique call on you to assemble a team for brainstorming before doing this, but if you’re assessing a personal issue, that part isn't necessary. Your “team” can be the people posting on forums about the problem, for instance, or a group chat with your friends. If the issue is a household one, chat with your family. This doesn’t have to be super formal, but if the problem is one related to work and you do have coworkers involved, bring them into the discussion. In some cases, there may be no team at all—but that doesn't mean you can't use the Five Whys.
Whether you’re consulting a team or not, the real work begins when you define the problem. State it clearly and concisely. Ideally, write it down. Let's say the problem is you didn’t get the dining room clean in time for dinner, so everyone had to eat at the counter. Simplify that to, “I didn’t clean the dining room on time.”
Next, ask, “Why?” Write down the answer—maybe it's “I had to take a phone call from work.”
Ask, “Why?” Write down the answer and ask again. Then again, again, and again, until you’ve asked five times. So, your paper might look like this: I didn’t get the dining room clean > I had to take a phone call from work > I didn’t finish the reports my boss wanted > I didn’t have the data I needed from the sales department > The sales department was not aware of my deadline.
When you’re finished digging into the problem, you can see how the answer to the last “Why?” caused a domino effect that led to the original issue. Fixing these more granular problems will ultimately help prevent bigger ones. So, in this case, write down, “I will communicate deadlines and needs with other departments at work early on when working on a project.” The next time you have a project to do, when you’re planning out your to-dos around it, be sure to include, “Communicate with the sales department about the deadline for the data.”
There are plenty of productivity and scheduling apps that call on you to break your larger tasks down into smaller ones, like ABCDE or turning your responsibilities into "bites," and it's likely that the solution to your fifth Why will be something small enough to easily slot into one of those. Make sure you prioritize whatever that small step is, however. Use an approach like the MIT technique to prioritize your to-dos around their impact on your life. In this case, letting the sales team know about your deadline is a small task with a big impact, as it could have cleared the way for you to clean the dining room and enjoy a nice meal with your family.
Bear in mind that root causes aren’t always evident after five rounds of “Why?” For instance, maybe it’s not your job to communicate your deadline to the sales department. Maybe the person who was supposed to do that messed up or the people on that team didn’t check their emails. In that case, overhauling your protocols at work might be the answer. The “Five Whys” aren’t concrete; they’re a way to change your thinking around problems so you can easily identify their root causes and address those. Once you get in the habit of asking why and working backward, you’ll be able to do this quickly and alter your future plans more efficiently.
Many years ago, I saw a tweet go around that said something like, "You have the same amount of hours in a day as Beyoncé." On the one hand, that was annoying, because while it’s true, I don’t have the same amount of resources. Still, yes, everyone has the same amount of hours in a day—point made.
But as it turns out, what may be more important thing to understand is that we all have the same amount of hours in a week. That’s the basis for the "168 method," so named for the number of hours in a week. This productivity technique calls on you to expand your thinking around how much time you really have to get everything done, and act accordingly.
What is the 168 method?
This idea comes from Laura Vanderkam, author of 168 Hours: You Have More Time Than You Think. (Straightforward!) This is one of the few productivity books I recommend, because its premise is actually novel and actionable. The guiding point of the book is that when you think of your time in longer spans, like a week, you realize you have plenty of it and can get things done pretty easily. When you consider an average day, by comparison, you may come to the conclusion you don’t have enough time to do everything you need to do, so you’ll either make excuses or sacrifices, neither of which are helpful in getting it all taken care of.
When you start thinking about your time on a bigger scale, you can stop letting the daily grind wear you down and breathe a little easier with the knowledge that you actually have a bunch of hours to work with. You can make a longer-term plan, expanding your timelines ever so slightly without giving yourself too much time to take on a given project (which is also a bad thing that can derail productivity).
How to use the 168 method to get more done
Your first task here is to start tracking your time, and I mean militantly. You can use a time tracking software, calendar or scheduling software, a planner, or a regular old spreadsheet, but you have to be diligent and you have to be honest. For at least a week, mark down everything you did and the time it took you to do it, for the full 24 hours of each of the seven days. That includes sleeping, loafing, working, showering, commuting—everything. Be detailed, too. Don’t just mark down “working” from 9 a.m, to 5 p.m. List out the tasks you worked on and for how long, the breaks you took and what you did, and any extra work you did outside of those hours.
At the end of the week (or two or three weeks, if you’re feeling particularly serious), assess the data by conducting an objective after-action review. Did you need to spend two hours answering emails on Tuesday, or could it have been done in half an hour? What were the distractions that dragged that out? Did you spend as much time on a hobby as you wanted to? If not, when could it have fit in? Maybe Thursday night, when you were scrolling social media? And how did that scrolling make you feel? Was it a necessary moment of unwinding, or would you have felt more accomplished if you’d headed to the gym? (Don't be too quick to write off your downtime, though, as breaks are also integral to productivity.)
Your answers to these questions will be subjective. There’s nothing inherently wrong with chilling out and doing nothing, or sleeping in, or even dragging your feet on a task. But by laying out a clear, visual schedule showing everything you did (and didn’t do), you can see exactly where, within that 168 hours, you could have done something else. You can then use this data to better plan your future to-do lists and activities. If you know you have some extra time on Wednesday nights, maybe that’s when you should practice the piano or clean the kitchen. If you know you’re taking more time than you need to on compiling inventories at work, cut that down and use the extra minutes for another task. The value in this method isn’t in shaming yourself about how you allocate your time, but in broadening your understanding of that time into a full week, where you almost certainly will find you have unaccounted-for hours that can be put toward the things you didn’t think you had time to do.
I’m not saying you’ll emerge from this journey on the same level as Beyoncé, but you’ll be on a better level than you were before, which is a start.
There’s a fine line between being micromanaged and overly surveilled and being monitored enough that you get good work done. That line is actually called the Hawthorne Effect, and it’s a phenomenon in which people are more productive when they feel they’re being observed. If you’ve ever noticed you push yourself a little more when you’re working out in a full gym or group fitness class than when you’re working out alone, you already get the concept, but it can be applied to all kinds of scenarios to make you more productive—even if you’re not actually being observed.
What is the Hawthorne Effect?
This phenomenon is said to have been discovered during some research conducted at the Hawthorne Western Electric Plant, though there’s some debate on whether that’s true. What isn’t up for debate is the behavior trend itself: When someone is participating in an experiment, they may tend to work a little harder than normal, knowing they’re being watched. Even outside of experiments, an awareness of being observed or monitored can spur a little productivity boost.
Researchers and social scientists have spent decades trying to figure out if the Hawthorne Effect, as described in early research, is real or not, but it’s still a concept that has been noted and studied for a long time—and to which you may relate. Consider your childhood: You probably cleaned your room a little more diligently when your mom was standing in the doorway glaring at you than if she just told you to go do it. Not everyone performs better under the watchful eye of someone else, but if you’ve found that you do better work when you have regular check-ins with a boss, stay more focused when you know your time is being monitored, become the master of your maps app when you and your friends are lost, or spring into action when colleagues are looking for a leader, you could benefit from tapping into the Hawthorne Effect.
Putting the Hawthorne Effect to use
You can’t really make yourself be observed, right? You can’t ask your boss to monitor you all the time, for instance, but there are a few ways you can create the feeling of being watched or checked in on and harness it to be more productive. If you want to try to incorporate some of the Hawthorne Effect into your own life, try these ideas:
Request regular check-ins with your manager, even if they’re just weekly, 10-minute chats. Adding structured, scheduled conversations to your week will enhance the feeling that they’ll be expecting to hear about your recent work and results.
Find an accountability partner. This could be a coworker, classmate, roommate, or anyone who is working on something similar to what you’re doing. Check in with them regularly, again on a set schedule, and always be prepared to update them on your progress.
Use apps that can give you a feeling of being tracked, at least when it comes to your goals. Here’s a list of apps that can serve the purpose, whether you’re looking for a virtual accountability buddy or even one that acts as a demanding “boss,” sending you messages demanding proof of your progress. I use Finch, an app that forces me to check off to-do list items so I can buy little outfits for a pixelated bird avatar. Even the feeling that the app is monitoring me—which it is, by awarding me streaks and points when I complete tasks—motivates me. Whatever works!
Work somewhere with other people around you, like a coffee shop or communal workspace, if you aren’t in the office. This actually works great for me, as I find it embarrassing to zone out or scroll social media if I’m working from a coffee shop. Logically, I realize no one there actually cares what I’m doing, but illogically, I still want to appear productive in front of strangers.
Take group fitness classes. I teach spin classes and take my colleagues' various class formats multiple times per week in addition to working out on my own, and I know from experience that it is truly motivating to be surrounded by other people.
There’s plenty of chatter and research surrounding the so-called “laws” of productivity, but even the laws we use to govern other areas of our lives can be applicable when there are things that need to get done. Newton’s Laws of Motion can be adapted to productivity, especially the first one.
What’s Newton’s first law all about?
Newton’s first law of motion is this: “An object at rest remains at rest, and an object in motion remains in motion at constant speed and in a straight line unless acted on by an unbalanced force.”
Obviously, he was talking about physics here, but in productivity spaces around the web, people who spend their time thinking about more efficient ways to get things done have started applying his wisdom to people. It makes sense: When you’re on a roll, say, cleaning your house, you kind of get into the zone and keep going. When you’re sitting on the couch dreading and putting off starting to work, it’s really easy to stay there and do nothing.
The thinking reminds me of the productivity approach I fall back on most often, which I call the "one more" trick. Using it, you don't schedule out how long you'll work on a given task so much as you commit to getting started, then continually ask yourself, "Could I do one more?" with the "one" being any individual part of the overall task. The more you get done, the more motivated you are, and the more likely the answer to that question will be "yes." After years of failed attempts to follow other approaches, this is what I use when I'm cleaning, but it works for a variety of things, from doing reps at the gym to responding to emails.
How can Newton’s law be applied to productivity?
Research has looked into how adapting a mindset of getting into and staying in motion can help you be more productive. One review of its use by healthcare workers in a nuclear medicine department found it “novel,” but also able to “have a positive impact on productivity,” for instance.
The trick isn’t staying in motion, but getting into it, so here’s where you should start. Try adhering to the two-minute rule, or the practice of immediately doing something if it will take two minutes or less. I use this in conjunction with the "one more" trick constantly, trying to do something the moment I think of it, or as soon as motivation or inspiration strikes. If an email comes in, respond to it right away. If you need to take the trash out, do it the minute you notice. If you have to cancel an appointment, call that second. Getting in the habit of doing smaller tasks immediately can help you build momentum. When I do pre-plan what I have to work on, I capitalize on the two-minute rule by frontloading my to-do list with simple tasks instead of opting for the “eat the frog” approach, which calls on you to do your biggest, most demanding duties first.
One day when I was first starting to use this trick, for instance, I had to confirm a ticket order, fill out a W9, order my graduation attire, clean out my entire clothing rack, and do a 12-page paper. By doing the three smaller things first, I built up some positivity and momentum, which helped push me to do the more daunting stuff later in the day. It’s rewarding to see checkmarks fill up your to-do list, so knock out whatever you can in the moment to get that rush and make you want to secure the checkmarks on the bigger items. (I quite literally jot my to-dos down in my notes app and check them off as I get them done, just for the boost.) If you’re using a 1-3-5 to-do list (and you should be!) try flipping your day so you tackle the five small tasks before the three medium-sized ones and large one so you can harness the power of Newton’s law yourself.
Another day, another update to Google's NotebookLM, the versatile AI tool that functions like a personal assistant focused only on you and your needs. The latest update is for visual learners: You can turn your source materials into helpful infographics that give you a clear picture—literally—of what the PDFs, websites, videos, or other materials you're studying or organizing are about.
How to use the new NotebookLM infographics feature
To use the new feature, open any of your NotebookLM Notebooks (the name given to folders full of specific materials you've uploaded) and navigate to the panel on the right side. It's the same panel where you find the other offerings like the video creator and flashcard maker.
As with those tools, you just tap the associated button to generate the corresponding product, making sure the sources from your left panel that you want to include are all checked off. I tried it out this morning, first using the NotebookLM account associated with my personal Chrome profile and what I'm studying in my private life, then using the one I have set up for work, which has a tester notebook full of materials about how to study for the SAT. (I am strict about using different Chrome profiles for various parts of my life and am now up to seven.)
In my personal account, the button was labeled BETA—and it acted like it. After two failed attempts, NotebookLM could not produce an infographic based on my materials. In my work account, though, the beta label was missing and it performed the function just fine, spitting this out:
Credit: Google
This is rolling out in full functionality to accounts at different times, obviously, but I was glad to see one of mine had easy access because I thought the infographic was solid.
Who the infographics feature is helpful for
I don't consider myself a visual learner and primarily use NotebookLM to refine ideas or generate educational audio clips I can listen to while I clean the house, so I wasn't expecting to like this. I don't like the mind map creator within NotebookLM at all, for instance; flowcharts just aren't how I learn best, and that's fine.
But the infographic was concise, engaging, and just detailed enough to keep me interested and looking at it. It's unlikely I'll use this to study or refine my work often, but I can absolutely see how it would be useful to someone who learns more visually, especially if all the lines and boxes of a mind map can get too convoluted to be useful.
Many of us with professions that center on writing once toiled in a book shop to make ends meet, including me. When I worked at Barnes & Noble in college, I was dumbfounded by how many books there were on productivity and self-betterment. Surely, they couldn't all contain nuggets of wisdom. Certainly, they must be money-grabs aiming to profit off people's self-doubt. In many cases, that's true; but, I learned, some of them do have serious value to share. The catch is that if you spend all your time reading about some author's productivity, you won't have much time for enhancing your own. Smartly choosing which to read is a major first step toward productivity and better time management, but I went ahead and did a little of the legwork for you. Here are the best tidbits on productivity and the books they come from.
The best productivity tips from books
Getting Things Done (GTD)
GTD is a method that comes from David Allen's infamous 2001 book, Getting Things Done: The Art of Stress-Free Productivity, which was updated in 2015. GTD has been popular for a long time and is all about organizing your to-do lists, priorities, and schedule in a way that keeps it all manageable. You use five pillars—capture everything in a notebook, app, or planner; clarify what you need to do by breaking it all down into actionable steps; organize the steps by category and priority; reflect on the to-do list; and get to work—to streamline your planning, thinking, and action. It's stuck around this long because it's effective, but that means it's now also recognizable. This is a solid entry-level productivity plan that has been written about a lot, has plenty of adherents, and makes sense in the real world.
The action method
The action method comes from Scott Belsky's 2010 book, Making Ideas Happen: Overcoming the Obstacles Between Vision and Reality. Like GTD, it aims to organize your ideas and priorities, giving you a path to more action than deliberation. You write down your to-dos, then organize them into action steps (the specific tasks you need to get done and the ones with actions behind them), references (extra info you need to accomplish those tasks), and back-burners (more nebulous goals that don't need to be accomplished right now). Use a planner or spreadsheet to create the three columns, bearing in mind that references and back-burners are typically things that supplement the action steps, so you should always be checking those while you tackle the action steps. And never forget that, if left unattended, a back-burner can escalate into an actionable item quickly, so take this one on if you need guidance but are serious about sticking with it.
Zen to Done
At the heart of Zen to Done is the idea that your sense of wellbeing is integral to your overall productivity. It comes from Leo Babauta, who has written books like Essential Zen Habits: Mastering the Art of Change, Brieflyand The Power of Less: The Fine Art of Limiting Yourself to the Essential... in Business and in Life. Reading his work, you start to see the value of changing your habits and building new ones incrementally and peacefully. Because you're changing your habits over time and in a chill way, you can focus on the actual work you need to get done. ZTD contains 10 habits total, but Babauta says you can focus on the first four to get started: "Collect" by always taking notes about what you need to do and ideas you have, "process" by making quick decisions on tasks that are in front of you at the moment, "plan" by setting goals every Monday, and "do" by selecting a task and focusing on it and only it.
Deep work
I talk about deep work a lot because it's an important concept that impacts a lot of other productivity techniques. Deep work is the ability to focus completely on a demanding task without allowing any distraction get in your way, according to Cal Newport's Deep Work: Rules for Focused Success in a Distracted World. His work focuses on drawing the distinction between deep work and shallow work, or the kind of work that you can still get done while distracted, then building time into your schedule to take care of the deeper tasks. Mastering the art of slipping into a flow state and getting into deep work is foundational to basically any other productivity approach, so this full book might be worth the read.
Eat the frog
This approach to productivity calls for you to tackle your biggest, most demanding task first during the course of your day, so everything after that feels easier by comparison. The evocative phrase, "eat the frog," comes from a quote that's usually attributed to Mark Twain, but it was Brian Tracy's Eat That Frog book series that made it catch on. Per Tracy, your "frog" is whatever task "you are most likely to procrastinate on if you don't do something about it." In workbooks and quick-tip books, he helps you figure out your frogs, then come up with strategies to get the motivation to tackle them. Committing to eating the frog is a big part of other productivity approaches and scheduling techniques, like the 1-3-5 list and the pickle jar theory, so the more familiar you are with the idea, the better off you'll be.
Power Hour
Power Hour is a productivity technique that aims to empower you to reclaim part of your daily time and devote it to something intentional, whether that's a passion project or a major task that needs completing. It comes from Adrienne Herbert's book, Power Hour: How to Focus on Your Goals and Create a Life You Love, and is complementary to Newport's deep work concept. Herbert suggests you find an hour in each day that you can use for a completely focused, intentional project. During that hour you'll use deep work, but Herbert's strategy focuses more on finding and defining that critical hour in your schedule more than training yourself to sink into the zone and avoid distractions.
The 168-hour method
You may not think that having 24 hours in a day is enough, but what about 168 hours in a week? Laura Vanderkam wrote 168 Hours: You Have More Time Than You Think to encourage people to stop thinking about your time in terms of days and start thinking about how much you can accomplish in a week. Spend a week tracking your time using time-tracking software or a spreadsheet, keeping your entries as detailed as possible. At the end of the week, look at your data and figure out when you wasted time, spent too long on something, or could have been doing something else. Using Vanderkam's method, you can make more time for the things you want to do by getting a solid grasp of how you allot your existing time over seven days.
Flow theory
You've probably heard of flow theory, the brainchild of psychologist Mihály Csíkszentmihályi, who came up with it in 1970 and then wrote a number of books on it. According to him, a flow state is similar to when someone is floating along, being carried by water. The person is working so efficiently that they're just gliding ahead with no problems and the state is practically propelling them. (It's quite similar to deep work, mentioned above, so this would be a good one to read along with Newport's book.) There are eight characteristics of being in flow, ranging from complete concentration on the task to finding intrinsic rewards in the work and feeling confident in possessing the necessary skills to complete it, and these offer almost a step-by-step guide for getting into deep work, the method mentioned above.
The best book combo for busy folks
Having a hard time narrowing down which books to grab? I'd suggest one of Csíkszentmihályi's books on flow theory, Newport's book on deep work, and Herbert's book on power hours, as these all describe similar practices, but offer complementary, supplemental advice that all adds up to help you pick a specific time of day to get work done easily and efficiently. It's important to remember that motivation can—and does—come from a variety of sources, including break time, having a purpose, and actually getting things done. The combination of these three authors' approaches makes plenty of space for all of that, which will leave you actually wanting to get to work.
To be honest, I only just started to get a grip on it fairly recently, because it's a lot easier to read about than put into practice. Also known as the 80/20 rule or the law of the vital few, it can be little confusing at first, but understanding and implementing it can truly transformative, helping you to better manage your time and get more done with less effort. Who doesn't want that?
What is the Pareto principle?
Basically, the Pareto principle states that 80% of your outcomes result from just 20% of your effort. The principle was coined by consultant Joseph M. Juran in the 1940s and he named it after a sociologist and economist named Vilfredo Pareto, who was famous for pointing out that 80% of the land in Italy was owned by 20% of the total amount of people. You’ll hear it described a number of ways: 80% of results come from 20% of the work, or 80% of effects come from 20% of the causes. No matter the wording, it all means the same thing; just focus on that 80/20 split.
An often-cited example of how this works for everyday people is learning the piano or guitar. You study individual notes, keys, time signatures, tempos, chords, rhythms, styles and so much else, including music theory. But when it’s time to jam, you’re probably falling back on a handful of the most common chords—and it sounds fine. In that way, a huge chunk of your actual playing is dependent on just a few small things you've mastered (although you do need that knowledge of keys and styles to make it come together).
For another example, consider how a few truly excellent players tend to be responsible for the majority of points scored by your favorite sports team during a given game. Now think of how much you do in a day: You go to your job, work any side gigs you might have, do household chores, and devote time to hobbies, child-rearing, studying for classes, going to the gym, and seeing friends. You do a lot, but you only get paid for a small fraction of that work, which is why you might prioritize your job over some of the other things on the list—even side hustles, which typically generate less money. That's where the 80/20 rule comes in: It helps you prioritize your to-do list.
How to use the Pareto principle to maximize your results
You can identify ways the general principle manifests in your work. For instance, if you work for a retail company, you might notice a major chunk of profits comes from a small but dedicated group of consistent buyers. It would make sense, then, to focus a majority of your work on appealing to them, or to bringing others into that group—maybe by strategic, data-based advertising. If the majority of would-be consumers ignore your email marketing, don't keep doing what you're doing. Instead, zero in on how you can add more people to that core group, or just go all-in on the core group itself. The real trick to using this principle is figuring out how it applies to your own day-to-day tasks.
When you make your daily to-do list, use a prioritization technique, like the 1-3-5 list, Kanban, or Eisenhower Matrix. Right off the bat, this helps you figure out which of your necessary tasks for the day are important and which can be pushed off or delegated. Spend about two weeks working on your to-do lists every day as normal, but at the end of the day, write down what the direct results of each activity were. So, if you spent half an hour responding to emails and netted 10 new clients from that, write it down. If you dedicated an hour to compiling the data for a big meeting that got your project greenlit, mark it down. Over time, the basic functions that yield the biggest results will become apparent and you can start making those activities—the 20%-of-your-effort activities—a bigger priority, so you waste less time on the tasks that don’t produce as many results.
Working backward and considering the effects, then identifying their causes, will help you prioritize and get more done, but it can also help you with non-work tasks. In a more abstract sense, a relatively small amount of effort is required to grab a coffee with a friend or help your kid with homework, but the 80% yield might be reenforcing and maintaining a friendship or helping your child feel safe and accomplished, which have longer-lasting impacts than the 30 minutes those tasks take. When you free up your working time through prioritization and an understanding of the Pareto principle, you have more opportunities to spread it around in other areas of your life and keep reaping the benefits.
So many productivity methods ask you to prioritize your daily tasks by considering how much time or effort they'll require, then tackling the resource-heavy ones first. For some people, that's a solid strategy, since you can definitely get some motivation from getting your toughest, most demanding responsibilities out of the way. There's even a weird name for doing that: "Eating the frog." But you can also find motivation in working toward a bigger goal, so what if you prioritized your tasks based on importance and impact, no matter how big or small they are?
That's what the Most Important Task (MIT) method involves: rather than thinking of specific tasks and how long they'll take, the MIT method asks you to look more broadly at the overall goal you're trying to accomplish. Reframing your approach to productivity by focusing on your goal instead can motivate you to get more done and achieve better results.
How to use the MIT method
First, you'll need to nail down your goals. You can set SMART goals or combine the MIT method with the Results Planning Method (RPM), which asks you to consider your purpose when planning your day. Take some time to write down your goals—the big ones, the ones that all your daily tasks are ostensibly supposed to move you toward. Think of weekly goals, monthly goals, and annual goals, as well as ongoing, long-term ones. Write these down or just keep them in mind, but always think about the broader, bigger picture. An easy example is school: You're not just studying so you can pass the test, but because your overall goal is to graduate, to do so with a solid GPA, and to get a quality job offer. Taking time to reaffirm that broader goal reframes how you view studying for one boring old test.
Every morning, make a list of two or three Most Important Tasks for the day. These are critical tasks that will have an impact on your goals, but they don't have to be huge or resource-draining. If answering emails from a potential client will move you toward a monthly sales goal, that is more of an MIT goal than building a presentation for your boss, even though creating the presentation seems like the more demanding, large-scale project. Consider the results of your tasks and prioritize those that have fast or meaningful ones. You want to focus on the two or three tasks that will actually make a difference in moving you toward your goal.
Take care of those two or three tasks first, then handle other, less important tasks from your to-do list for the rest of the day. You can use a scheduling technique like the 1-3-5 list or the pickle jar method to figure out which those are and how much time and energy you'll have for them. When using the MIT technique, you should also use a productivity journal to write down your daily to-dos in the morning and reflections on how it all went at night. If you're not familiar, learn how to conduct an after-action review so you have some structure to follow while reflecting and you can efficiently build on whatever takeaways you find. That nighttime reflection is key: You need to be able to identify and see how taking on those critical tasks impacts your progress toward your goal, plus what you did well and what you could do better as you keep striving. That will keep you motivated and moving forward.
Not every productivity method works for every person. That's why there are so many out there, and it's also why you need to spend time figuring out which ones might work for you, even if you have to alter or adapt them a little bit. When you're facing down an unusually big or overwhelming task, the traditional methods that you usually rely on may not be helpful. Why not try a one-two punch, combining two I like a lot to make it easier?
The "one bite" technique
First, let's try the one-bite technique. This takes a little pre-planning, but can help you out when a task feels daunting. Grab a piece of paper (or use a digital document) and write down your task. Let's say it's leading a quarterly meeting at work. Next, break it down into the smaller tasks that make it up, which could be coordinating the attendees, setting an agenda, making sure the tech and meeting space are order, and keeping track of what is said during the meeting.
From there, keep breaking it all down. Coordinating attendees means not only sending out calendar invites, but determining who should get one and staying on top of the lists of who accepted and declined, as well as sending out or scheduling meeting reminders for everyone. Determining the agenda means checking in with presenters and managers on what they're able to present as well as simply writing down a list of topics to go over and allotting the right amount of time to each. Checking on the tech and meeting space mean coordinating with IT, renting the meeting room, checking that your digital meeting space subscription is paid up, and ensuring you'll have enough seats for all attendees. Keeping track of what is said involves designating a note-taker, making sure the AI transcription service is paid for and functioning, setting up a recording system, and creating a timeline and work flow to make sure minutes are distributed to necessary parties in a timely, efficient way when the meeting ends.
Obviously, when you take on the responsibility of setting up a meeting, you know these are all the things you'll need to do, but if you look at the task as one big thing—"run the meeting"—instead of consciously breaking it down into smaller duties, you're more likely to get overwhelmed. This is true for everything, from planning a vacation to cleaning the house. Training yourself to break tasks down into smaller "bites" instead of just launching into work on the larger product will not only help you keep everything running smoothly, but will motivate you, too: As you see smaller tasks getting done, you'll feel accomplished and prepared to keep going.
This is similar to the "one more" trick, which asks you to consider whether you can do "one more" thing every time you mark off a small accomplishment. I use "one more" when I'm cleaning now that I have consistently failed for years to follow a stricter cleaning schedule—and it works fabulously. Acquainting yourself with the various ways tasks can be broken down and approached can help you in your personal, professional, academic, and social lives. Below is another way you can do that if you're focusing on "bites" and need a touch of structure for your next steps.
The "reverse Pomodoro" technique
Breaking down the "bites" of your task isn't enough. You do have to actually complete the bites. When there's a lot to do, it can be hard to make yourself do it or know where to start.
You have to start by determining the order in which you'll tackle your bites. There are a few easy ways to do this with the easiest being the ABCDE method (where you assign subjective grades to each duty quickly, then start working), and a more complex, but objective, option being the Eisenhower matrix. Pick one and just get it done because you have to get started on the bites.
If you were using a traditional productivity technique, like the Pomodoro method, you'd start off by working for 25 minutes straight and then taking a five-minute break. That can be daunting, though. Frankly, 25 minutes is a lot of time when you're stressed, even if you've figured out a loose gameplan with one of the prioritization techniques above.
Instead, try the "reverse Pomodoro" method, which is just like its namesake, except switched around. Instead of working for 25 minutes and getting a tiny break, you work for five, then get a big break. It might seem counterproductive since working for five minutes and relaxing for 20 or 25 means you have a lot of downtime, but it's helpful if you're truly having a hard time getting into the flow of working. People who've tried this method praise it for helping them take the anxiety out of working on a big project because even though there's a lot of chilling out, work is getting done in those five minutes. Eventually, once you have a few tasks completed, you'll be feeling better about the project overall. Don't be surprised if you suddenly feel like you can slog it out for longer than five minutes at a time and slowly move into a more traditional Pomodoro framework to finish up the task. To be honest with you, it's a bit of a mental trick and is similar to the "one more" rule mentioned above. Whenever I tell myself I'll just do one thing, then chill, I always end up doing much more just because I feel more accomplished after the first few minutes. If you have to bamboozle your brain a little, so be it.
You can reap maximum benefits here by first breaking down your task into those small bites, then completing one bite per reverse-Pomodoro work slot. It's five minutes to email the meeting invitation, then a break. Five minutes to have IT check out the tech connections in the meeting room, then a break. Five minutes to draw up a schedule and pass it around, then a break. It's not cheating to focus on your downtime, especially if you're not being productive enough when you try to work for 25 minutes straight. In fact, breaks and downtime are essential to productivity overall. It's better to get something done than nothing and once you start racking up those somethings, you'll feel motivated to sprint to the finish line.
I can be motivated to do just about anything if an app offers me a badge or "streak," which I've made abundantly clear in various reviews here on Lifehacker. When it comes to the apps I use to stay on top of my health and fitness, that's true to an extent, although I also derive at least a little of my satisfaction from actually, you know, working out. As likely as I am to get up and exercise on an average day, getting some kind of digital reward makes me all the more excited, which has been true the past four days as Peloton rolled out its Holiday 2025 challenge. It's a simple challenge, but one you might be interested in if you're also encouraged by celebratory pixels or if you want to get a head start on your New Year goals.
What is the Holiday 2025 challenge on Peloton?
Peloton's app is great overall because it has a wide variety of class types, can be used to track non-Peloton workouts better than native workout trackers, and offers a multitude of ways to get the sweet dopamine bop of motivation, from daily streaks to Club Peloton status. (As of today, I'm on a 263-day streak and am sitting firmly in the Silver III tier of Club Peloton.)
The app awards you badges and milestones for things like taking a certain number of meditation or strength classes, taking a class with music from a specific artist, or participating in a challenge. As of Dec. 1, we're in Holiday 2025 challenge territory, which means if you take holiday-branded classes through the app, either on your mobile device or one of the brand's proprietary pieces of equipment, you earn a badge.
If you take three holiday classes between now and Dec. 31, you get a bronze badge, if you take five you earn silver, and 10 will get you a gold one. That's good enough for me! The badge appears on your profile along with any others you may have earned.
Though there isn't much more to it than that, there is something crucial you need to know: Peloton Members have to opt into the challenge. You can do that on the app or by following this link. I did not do that until today, which means I just spent four days taking holiday classes (simply by typing "holiday" in the search bar) but not contributing toward my ultimate badge. Luckily, some of the ones I took did count retroactively once I opted in. I did, strangely and inadvertently, earn a badge called "Holiday 2024," which appeared on my profile today, I assume because I took some holiday classes that were released last year. That is not exactly what I was after, but I'll take the bonus badge and be grateful nonetheless.
Credit: Peloton
Once you opt in, just do what I've been doing and search for "holiday." You'll see classes as well as a "Holiday" collection, which also just shows you classes, but those are sorted by the year they came out. Taking any holiday class, regardless of year, will help you earn your badges. There are holiday rides, holiday lifts, holiday yoga flows, holiday walks—you get the point. Like all Peloton offerings, they range in intensity levels and duration, so you can find something to fit in no matter what you want to do and for how long.
Why I like this challenge
I am easy to please, I'll admit, and can be convinced to do anything if it's even mildly whimsical or unique, but I do think a challenge like this is solid for a number of reasons. First, it's not intimidating. You have 31 days to do just three classes and still earn a badge, plus there are plenty of classes in the collection that are simple and low-commitment. For a beginner or someone with limited time, it isn't like you have to commit to a ton of super-difficult classes.
Credit: Peloton
I also just like anything novel and appreciate that this provides a fun little way to prioritize movement during a time of year that is, at least for me, both busier and more slovenly than the other 11 months. When it's cold out and there's an abundance of baked goods around me, I'm not always reliably inclined toward choosing a workout over some pajama-and-couch time, but knowing I have to keep up with my routine to earn the gold badge can be a motivator.
Finally, I'm kind of in the middle of my own personal challenge: Last week, I was, for some reason, inspired to drop a bunch of money on a one-month unlimited pilates membership, which I am now hell-bent on making worth every cent by taking a class every morning at around 5:30. There's something nice about getting done with a strenuous reformer session, walking back home in the cold, and getting to relax with a holiday-themed yoga or stretch. I can even play a holiday-themed walk as I amble back to my apartment. At a time when I'm already pushing myself pretty hard, I appreciate the whimsy and fun of "10 min Backstreet Boys Holiday Stretch." Remembering that movement is supposed to be enjoyable—especially during a season notorious for getting on my nerves with all its events, responsibilities, and hassle—is grounding.
After writing about productivity and organization for the past few years, I understand better than most that the vast majority of the advice you'll get about working more efficiently asks you to carefully schedule your day, plan out the exact type and number of tasks you're going to do, and be diligent to the point of near-militancy—literally. I also know better than anyone else what works for me, personally—and it usually looks like nothing so meticulous.
Assiduous preplanning and scheduling can be beneficial for a lot of people, but there is no universally effective productivity technique. If the intricate routes aren't working for you or you simply find yourself overwhelmed by the sheer number of items on your to-do list, there's a far simpler, more straightforward, and easier method to try. It's the "one more" approach, and it's one of my favorite productivity hacks because it works extremely well in a variety of situations.
What is the "one more" approach?
I'm borrowing the name "one more" from a Reddit poster who referred to the technique that way, though I've done this for years without putting a name to it. The creator described how they prefer to break their tasks up into small pieces, then continually challenge themselves to do just "one more" mini-task before stopping.
The example used was dealing with emails: When you have a load of messages to sort through and respond to, it can be daunting. If you use a classic technique to schedule time into your calendar just to tackle them all, you'll be faced with the harsh reality that there are dozens of pieces of correspondence that need your attention. It's demoralizing, and it may even cause you to procrastinate, making things worse in the long run. But if, instead of setting a time or amount, you just get to work and urge yourself to tackle "one more" email at a time, you'll feel motivated every time you you cross one off the list. If you feel energized enough to continue, well, you only have to do "one more."
Examples where this will be effective abound. When I was discussing the concept with my colleagues this morning, Lifehacker Senior Health Editor Beth Skwarecki noted she does something similar in the gym: She asks herself, "Can I do one more rep?" or "Can I do one more minute?" and that keeps her moving. And actually, the gym is where I use this strategy the most: It's overwhelming to realize you have 17 minutes left to go on the treadmill, or five reps left on a heavy weight, so don't think that far ahead. Can you do one more? And can you still do one more after that? And after that?
Where I find this most helpful, though, is cleaning. I hate cleaning, but I must do it, especially because I love being in a clean space. I have tried every kind of approach you can think of, but the only one that works is a combination of the two-minute rule and the one-more rule. Basically, as soon as I think of doing something or the motivation hits me, I just pop up and do it. If I catch sight of a dirty baseboard at the opportune moment, no matter what I'm doing, I just try to get up and get it over with instead of concocting some convoluted, multi-step cleaning strategy I will surely punk out on. When I finish the baseboard, I ask myself whether I can do one more thing. Almost always, after feeling a little motivated from my first task, I find I can take the garbage out, clean my fan, vacuum my rug, or whatever.
Why "one more" is an effective productivity strategy
All big tasks are really comprised of smaller ones and, taken individually, those smaller tasks aren't as daunting. It's overwhelming to write a 10-page essay, but not that bad to think about it one page at a time. Every time you get one of the small parts done, you feel good about having done it. You get a boost of confidence, and you're ready to do it again.
This approach is best suited to tasks that aren't especially urgent, so use a system like the Eisenhower matrix to figure out which of the jobs on your to-do list can be tackled this way. Then again, even that is a lot of planning and I don't practice what I preach here too well. I'm more inclined to make a big list of to-dos, but then, just by virtue of them being fresh in my mind from writing them down, get after them when the mood hits me. I keep a loose idea of what is and isn't important, hit the important ones first whenever I can, and try to push forward—at least with tasks that don't necessitate scheduling. This doesn't work for me at my job, of course, but it works on personal pursuits.
That said, while you can use "one more" for one-off tasks, it can also work when you break complex jobs down into smaller components. Even as you're working on something bigger, you'll get that small sense of accomplishment and reinforce the feeling that you're chipping away at the larger task. Especially when it's something you don't really want to do—like working out or cleaning—thinking small in this way can keep you from getting burned out. If a project is overwhelming you, break it down into its smallest components and just do one, without worrying about how much time you have. Keep going with just one more until you you're out of time or finished with the job. If you find you can't do one more, even just because you feel tired or burned out, take a break. Taking breaks is fundamental to maintaining productivity, so let the honest answer to, "Can I do one more?" actually guide you. The goal is to boost your motivation and confidence, not demoralize you, so don't beat yourself up if you can't get through everything without a rest.
A major component of productivity is prioritizing your daily responsibilities and addressing them in an order that makes sense, which is why to-do lists are so important. Usually, I suggest using the Eisenhower Matrix, which helps you visually sort tasks according to how urgent and important they are, but there is another way: The ABCDE method, which comes from Eat That Frog!: 21 Great Ways to Stop Procrastinating and Get More Done in Less Timeby Brian Tracy. Obviously, eating the frog—or doing your biggest, most demanding task first each day—is one way to tackle the day’s duties, but structuring out how you’ll do the rest is pretty important, too. Here’s how it works.
What is the ABCDE method of productivity?
The ABCDE method is a simple way to categorize whatever you need to do and figure out which things are most pressing, most demanding, and most relevant. Using it can be a solid first step to making your to-do list, especially if you’re following a model like the 1-3-5 list, which requires you to do one major task, three medium-sized ones, and five small ones every day. Figuring out the big, medium, and small tasks is actually a task in itself (but it doesn’t count as one of the five, sorry).
This approach is a little easier than similar prioritization techniques because it's more subjective. When you are planning out your day, you’re going to give each task in front of you a grade. First, list out everything you need to do. This can be a list of your tasks for the day, week, or month—you’ll weed it all down eventually. Then, give them each a grade based on this outline:
A is for the most important tasks, like anything that will have a consequence if it doesn’t get done. These are the “frog” tasks that will require resources and time, but they can also be something that doesn’t take a lot of time but does have a hefty associated punishment for failure, like paying a bill on time.
B tasks are ones that also need to get done, but won’t have such serious ramifications if they’re not done immediately. You know you need to do them at some point (lest they escalate to the urgency of an A task) but you have a little wiggle room. If you have a make-or-break exam in a month, studying for it now might be a B task, but if you wait too long, it'll quickly become A.
C tasks don’t have any consequences for not getting done, but are things it would be good to get taken care of. For me, a C task might be responding to a PR pitch to say I’m not interested in interviewing their client. I didn’t need to do it, but it’s a nice thing to do that keeps a professional relationship friendly. (Conversely, a B task would be responding to someone’s publicity agent right away when they’re trying to nail down a time for an interview. An A task would be doing the interview.)
D tasks are anything that you can delegate to someone else. The person you give it to shouldn’t have any A or B tasks it will take away from; it should become a priority for them, even if it’s not major for you or simply something you trust they’ll get done right. This is where it gets a little subjective and may not work for everyone. If you're a manager at work or the adult in your household, this is easy enough, but if you're working on personal tasks, it's not always relevant. You can think a little more abstractly here, if it helps. Sometimes, when I have a lot of laundry to do, I'm overly busy, and it's bordering on being an A task, I actually turn it into a D task by calling a pick-up and delivery service. Think of things you can outsource, even if you aren't exactly in a position to "delegate." Even an A or B task like "plan tonight's meal" or "clean the house" could be a D task if you're in a position to order a pizza or hire a cleaner. Be open to seeing D tasks among everything on your list, even if it takes some practice, as it clears the way for more As and Bs.
E tasks are ones you eliminate altogether. If they serve absolutely no purpose, have no consequences attached to them, or may even pull you off course, just don’t do them. This is a pretty relative grade, though: Say you wanted to go to the grocery store and try a new recipe tonight but just don’t have time. You have enough food at home, so you don't even need takeout. It’s fine to eliminate it this time, but when you deplete all your food, the grocery store trip will roar back onto the list in a higher position. Other E tasks may never reappear; they’re just inconsequential. Ignore them to reduce pressure on yourself. Even giving yourself permission not to do things can be a major motivator and is a productivity method of its own.
Like I said, this is a little subjective and it may take some time to get the hang of accurately categorizing your tasks. There are other, more intense ways of prioritizing your daily responsibilities and if you're struggling with giving your to-dos a grade, you might need to try something a little more data-focused. The goal here is to be quick and efficient so you can stop stressing about what needs to be done, then prioritize it, and just start doing it.
Use the ABCDE grades to be more productive
Once every task has been assigned a grade, start planning out your day (and week and month). Here’s where that 1-3-5 to-do list comes in: The one big task should be an A task, something that is urgent and timely, and/or requires major resources and focus. The three medium-sized tasks might include a smaller A-level one, but will most likely be Bs. For the five smaller tasks, pick up any leftover B grades and, if you want, Cs.
As for the D-level things, outsourcing and coordinating on them might still require enough work to qualify carrying out the delegation as one of your five smaller tasks, but it depends how much effort that really takes and what the rest of your day is looking like. Don’t shoot the messenger, but you might have to fall back on a C task to get the delegation taken care of. The E grades can just be crossed off. Go ahead and delete them or strike them out. It’ll feel good (and productive) to get that finality on them.
Once you’ve organized which tasks are necessary for the day, look ahead at the week and make sure you keep any B-level responsibilities in mind and roll them over to a day that works for you if you don’t have time that particular day. Putting them off will turn them into As pretty quickly.
As always, rely on timeboxing to schedule out the day from there. Allocate time for each task in your calendar, giving yourself the most time for major A-level duties and less and less time for B and C. Don’t multitask; instead, do each thing in order, starting by eating the frog and moving through the other things one at a time until they’re done. (The exception here is that if you’re delegating tasks, try to get it done early so the other person has time to complete what should be an A- or B-level job for them, too.)
Grading your responsibilities is an easy way to get perspective on them and enhance your sense of urgency around them, which compels you to be more productive. Getting it all into an ordered list gives you structure and direction, wastes less time throughout the day, and will give you a sense of accomplishment when you’re done, which itself is a productivity win.
Opening presents is supposed to be fun. And while everyone has their own idea of what constitutes fun, no one likes a gift that is too functional or boring. This may be why you don't often consider gifting educational goods.
However, there are plenty of gifts that are can challenge or enrich your giftee in some way—and which are decidedly not boring. Here are 10 suggestions to get you started.
The best educational gifts for kids
Getting an educational gift for a kid is tricky business. When I was about six, my mom kept hyping up a Christmas present she was so excited for me to open, she actually made me open it early, on the afternoon of Christmas Eve. It turned out to be a CD-ROM "game" called Mavis Beacon Teaches Typing, which she gleefully installed on our clunky old PC before we left for mass.
I was furious. I had been dreaming of colorful gifts, gifts with pizzazz, gifts a 6-year-old might actually want. But I did end up playing those typing games, and by the next year, I was a whiz on the QWERTY keys, outpacing my classmates and maybe even setting myself up for my current career. At the very least, I type much faster and more efficiently than any of my friends.
All of that is to illustrate the fact that as much as I didn't appreciate Mavis Beacon in the moment, the way it gamified learning for me was the real gift. So when looking for educational gifts for kids, remember: Learning should be fun. Here are some that will make it that way.
A marble gravity maze teaches practical lessons about physics and is a fun way for kids to learn about building while using their hands, while this interactive globe toy strikes me as especially cool and useful because it requires additional tech, like a tablet or phone, to scan the globe and get information about different countries—I love the way it blends old-fashioned materials with new tech, teaching kids the value of using both to seek out information.
Honestly, anything that retains some of those practical, hands-on elements is a good gift. Kids have access to tons of information via the internet, but there's something foundational about learning through actually building or creating. While everyone else is giving them super tech-forward gifts, consider giving them this mini chemistry set, or a root viewer. Just do me a favor and ask your giftee's parents whether an ant farm will be a welcome present. I had one as a child and enjoyed the hell out of it, but that outcome will vary depending on the whims of the kid and the patience of the parents involved.
And that's a good rule of thumb for any educational gifts you're considering: Remember to keep the actual interests of the kid in mind when choosing one. Back in the '90s, my mom knew that I was interested in computers (and made a smart bet that they'd only be more relevant and important as I got older), which is why she got me the typing game. If the kid you're shopping for isn't into motors of vehicles, forego a hands-on robot kit; it's only educational if they actually use it.
The best educational gifts for adults
The goal of getting kids into learning is to prepare them for adulthood, right? Ideally, they become lifelong learners—and hopefully you know a few of those yourself. If you're seeking cool educational gifts for a grown-up, try one of these.
I love learning new things, taking random classes, and throwing myself into new hobbies—just because I don't know anything about, say, Brazilian martial arts doesn't mean I can't figure it out after purchasing a month-long class pass. I also love making things with my hands. Last year, for reasons unclear, I decided to learn how to do a hard gel manicure on my own nails. I didn't care about saving money; I just wanted to see if I could do it. I couldn't! But I had fun trying, just as I've enjoyed building my own shelving and learning to paint different types of surfaces while redecorating my apartment. So when you're buying an educational gift for an adult, the same rules apply as when shopping for kids: Figure out what they are already interested in, or might be open to learning about.
Any gift that has to be built or worked on is ideal for an adult, because half the present is the effort to create it, but the other half is the physical item they'll be left with as a result. A motorized marble maze puzzle or mini bonsai garden are both great options there—and bonus points if you offer to work on it with them, and build a lasting holiday memory too.
We may earn a commission from links on this page. Deal pricing and availability subject to change after time of publication.
It's Cyber Monday, and Lifehacker is sharing the best sales based on product reviews, comparisons, and price-tracking tools before the sales are over.
Some Cyber Monday deals are still live, and Lifehacker is sharing the best sales based on product reviews, comparisons, and price-tracking tools before the sales are over.
Follow our live blog to stay up-to-date on the best sales we find.
Browse our editors’ picks for a curated list of our favorite sales on laptops, fitness tech, appliances, and more.
Sales are accurate at the time of publication, but prices and inventory are always subject to change.
I am a major proponent of airstylers, those powerful all-in-one tools that use air to dry, smooth, straighten, volumize, and even curl your hair, reducing the time and energy it takes to look presentable after a shower. In the past, I've hyped up the beloved Dyson Airwrap, but recently, I've actually been using the Shark FlexStyle instead. Forget the Dyson hype—this thing is fantastic, and right now, it's also a lot cheaper.
The Shark FlexStyle is still on sale for Cyber Week, knocked down to $200 from the usual $350. If you're looking for a tool that can do it all but you don't have an unlimited budget, this might be the one for you, and it won't even feel like a compromise.
The Shark FlexStyle is a steal right now
Right now, you can get the FlexStyle, which is essentially a large wand that shoots air out of five different attachments, for $199.99 instead of $349.99, its lowest price ever according to price trackers. For comparison, the base model of Dyson's Airwrap is also on sale—for $500. In short, this is the best deal you're going to get on an airstyler, and this one is also perfectly comparable to pricier models and brands.
Here's what you get with the FlexStyle: Two 1.25" curling barrels (one clockwise and the other counterclockwise); an oval brush attachment; a paddle brush attachment; and, a hair dryer attachment. It also has four heat and three airflow settings, plus a unique feature that allows you to rotate the top half, so the device forms a right angle (like a traditional blow dryer) or remains straight (like a standard curling iron).
Why I love the FlexStyle (even compared to my Dyson)
A few weeks ago, my Airwrap went on the fritz. I haven't had a chance to bring it in to be serviced yet, but it's four years old and was already a refurbished model when I got it, so its time may have come. The thing about this machine is that its time seems to come frequently: At Thanksgiving, I was bemoaning my Airwrap's fate and two other women at the table piped up to say they're dealing with the same thing—theirs too just aren't functioning properly anymore. Given the top-of-the-line version is $750, replacing mine wasn't in the cards.
Instead, I decided to give the FlexStyle a shot, and it has been at work in my apartment for the past week. Surprisingly, I found it works exactly like my Airwrap, save for a few key differences. First, it's more powerful than my four-year-old Dyson, though to be fair I can't exactly compare it to a brand-new model. Second, the rotating head make the process of drying my hair a lot faster—the first night, I did standard ringlet curls with the 1.25" barrels but did not set them, hoping to see how they held up all on their own. They maintained their original shape for about a day, which is more mileage than I was getting out of my Airwrap and better than I expected for curls I did not set.
Credit: Lindsey Ellefson
Since then, I've tested the different attachments. I used the round brush for a traditional blowout that stayed frizz-free for over a day (granted, with help from products like Color Wow and K18), and I curled the ends of my hair under with the barrels and then set them for hold and volume. This is where I was truly impressed: The swiveling top made that style significantly easier to achieve than I'm used to with the Dyson. I am happily on day two of that style, with no issues to report.
A cheaper but worthy Dyson alternative
In my opinion, you do not need to pay $750 for an airstyler. You do not even need to pay $500. And with the current deal on the FlexStyle, you do not even need to pay $350. This thing works well, produces styles that can last (though you still have to use products and set the curls, since it's not running on magic and wishes), and is lightweight and simple to use. Consider it highly recommended.
What stores have the best sales on Cyber Week?
Nowadays, both large retailers and small businesses compete for Cyber Week shoppers, so you can expect practically every store to run sales through and beyond Monday, December 1, 2025. The “best” sales depend on your needs, but in general, the biggest discounts tend to come from larger retailers that can afford lower prices: think places like Amazon, Walmart, Target, Best Buy, and Home Depot. You can find all the best sales from major retailers on our live blog.
Are Cyber Week deals worth it?
In short, yes, Cyber Week still offers discounts that can be rare throughout the rest of the year. If there’s something you want to buy, or you’re shopping for gifts, it’s a good time to look for discounts on what you need, especially tech sales, home improvement supplies, and fitness tech. Of course, if you need to save money, the best way to save is to not buy anything.
Are Cyber Week deals better than Black Friday?
Black Friday used to be bigger for major retailers and more expensive tech and appliances, while Cyber Monday was for cheaper tech and gave smaller businesses a chance to compete online. Nowadays, though, the distinction is almost meaningless. Every major retailer will offer sales on both days, and the smart move is to know what you want, use price trackers or refer to guides like our live blog that use price trackers for you, and don’t stress over finding the perfect timing.
We may earn a commission from links on this page. Deal pricing and availability subject to change after time of publication.
Black Friday sales officially start Friday, November 28, and run through Cyber Monday, December 1, and Lifehacker is sharing the best sales based on product reviews, comparisons, and price-tracking tools before it's over.
Follow our live blog to stay up-to-date on the best sales we find.
Browse our editors’ picks for a curated list of our favorite sales on laptops, fitness tech, appliances, and more.
Sales are accurate at the time of publication, but prices and inventory are always subject to change.
With Black Friday, Cyber Monday, and various other pre-holiday sales approaching, it's a good time to shop for anything—but with the new year on the way, it's an especially good time to shop for fitness equipment. Is 2026 the year you'll crush your health and wellness goals?
There is only one way to find out, and you can start off on the right foot by checking out Peloton's Black Friday sale, which can save you up to $1,500 on fitness equipment from the brand, including the upgraded Cross Training series of Bikes, Treads, and Rows.
Peloton's best Black Friday deals
What's included in Peloton's big sale? Here are your best bets:
The Cross Training Tread+is $5,295 instead of $6,695 (or $5,485 instead of $6,935 or $5,605 instead of $7,105, depending on the Starter Package you want).
The Cross Training Row+ is $3,295 instead of $3,495 (or $3,475 instead of $3,725 or $3,670 instead of $3,970 if you're getting a Starter Package).
The Cross Training Bikeis $1,395 instead of $1,695 (or $1,550 instead of $1,900 or $1,790 instead of $2,190 if you want the bundle).
A refurbished original Bike is just $695 instead of $1,145, which competes directly with the price you'd get if you bought a Bike on Peloton's resale marketplace, except this one has been factory refurbished, and those haven't.
A Cross Training Tread is $2,795 instead of $3,295 (or $2,985 instead of $3,535 or $3,105 instead of $3,705, depending on your bundle preference).
Each of the above also comes with a free month of All Access Membership, an additional $50 value. Moreover, accessories like cycling cleats, dumbbells, and mats are also marked down, some as low as 50% off. Finally, these deals are also reflected on the brand's Amazon storefront, so if you prefer to buy that way, go for it.
What to know about Peloton's different models before you buy
In October, Peloton overhauled its fleet, which is why you see "Cross Training" and "+" up in that list. If you're not sure what those words mean or how the new devices compare to the older versions (which, in the case of the Bike+ and Bike, are also on sale for Black Friday), I wrote a whole guide for you here.
Basically, the new Cross Training series features comfort adjustments, like a better Bike seat, attached phone holders, and swiveling touchscreens so you can move more seamlessly from, say, a treadmill run to a floor stretch or lift. The + series includes all that as well as an AI component, which powers a movement-tracking camera designed to help you with your workouts.
I've played around with the new tech and do enjoy it, but I admit it's usually pretty pricey. These deals are a solid entry point if you've been wanting to upgrade or even just buy your first Peloton device. For what it's worth, even without a Cross Training or + series Bike, I am a daily user and couldn't imaging a morning without the Peloton app.
How long do Black Friday deals really last?
Black Friday sales officially begin Friday, November 28, 2025, and run throughout “Cyber Week,” the five-day period that runs from Thanksgiving through Cyber Monday, December 1, 2025. But Black Friday and Cyber Monday dates have expanded as retailers compete for customers. You can get the same Black Friday sales early, and we expect sales to wind down by December 3, 2025.
Does Apple do Black Friday?
Yes, Apple participates in Black Friday, though you may want to compare their sales with other retailers like Best Buy and Walmart. Apple is offering an exclusive $250 gift card for eligible purchases, but so far, the best Black Friday sale on an Apple product is the M4 MacBook on sale for cheaper than ever.
Does Amazon have Black Friday deals?
Yes, Amazon has Black Friday sales, but prices aren’t always what they seem. Use a price tracker to make sure you’re getting the best deal, or refer to guides like our live blog that use price trackers for you. And if you have an Amazon Prime membership, make the most of it.
We may earn a commission from links on this page. Deal pricing and availability subject to change after time of publication.
Some Cyber Monday deals are still live, and Lifehacker is sharing the best sales based on product reviews, comparisons, and price-tracking tools before the sales are over.
Follow our live blog to stay up-to-date on the best sales we find.
Browse our editors’ picks for a curated list of our favorite sales on laptops, fitness tech, appliances, and more.
Sales are accurate at the time of publication, but prices and inventory are always subject to change.
When it comes to how I live, there are a few basic facts: I dwell in a small apartment and I am constantly "working on it." Sometimes, this involves overhauling my entire organizational system. Other times, I'm overcome with the sudden desire to wallpaper the kitchen. I am constantly in a state of decorating, cleaning, rearranging, and generally improving. Lately, that's involved a lot of tech and appliance upgrades to make my environment better and more serviceable, not just nice to look at.
One of the best things I've gotten my hands on is the Shark TurboBlade Cool + Heat, which is both a heater and a fan. I'm picky about both because I always want to be warmer and need a heater, but I also like the noise of a fan at night to fall asleep (while I'm safe from the cool air under my blanket). Having both in one has been awesome and, now that the device is $150 off for Black Friday, you should consider getting one, too.
First of all, I always want to be upfront when I've been given something by a company so I can review it. That's what happened here. I don't write a nice review if something stinks, though, so here I am, saying this thing is extremely useful.
Typically, the TurboBlade Cool + Heat is $400. That's a lot, although it makes economic sense if you don't want to spend a bunch of money on a good fan and a good heater separately. It also makes sense for someone like me in a little apartment. It's frustrating to have to store two large devices when I could just have one. Still, the discount, which puts this at $250 for the shopping holiday, is much appreciated.
The fan
The TurboBlade Cool + Heat is bladeless and modern-looking, which I like. It's also powerful. You can adjust it up to 10 levels of air-blasting, so you can get just a touch or a whole wind storm. I opt for a level-10 wind storm because I am especially interested in white noise at bedtime, but it comes with a convenient little remote so if it gets too loud or too airy, I don't have to get up to adjust it. The heat option, which is easy to toggle on, has three modes. There's a filter at the bottom that looks easy to clean, but I haven't had to do that yet.
Credit: SharkNinja/Lindsey Ellefson
You can turn the vents horizontally or vertically, plus it can tilt and oscillate on its own. If you're going to pay a few hundred bucks for something, it should do a few cool tricks, and this does. You can also dim the control panel, which I do because I like to sleep in pitch darkness.
Some tech specs: It has 1,400 watts, its air flow capacity is 1,180 cubic feet per minute, and its top speed is 10 RPM. It has a 120 voltage and weighs a little over 21 pounds. I am a simple person, so I don't pay attention to any of those things except the weight. It doesn't come put-together, so I foolishly assembled it in the middle of my entryway (which was perfectly easy to do and took me maybe five minutes), then had to haul it around, assembled and heavy, to place it where I wanted it. Is 21 pounds a ton of weight? No, but it was tricky for me to push it up the ladder into my lofted bedroom and I do wish I had assembled it in the room where I planned to use it. Just a word of advice.
What stores have the best sales on Black Friday?
Nowadays, both large retailers and small businesses compete for Black Friday shoppers, so you can expect practically every store to run sales through Monday, December 1, 2025. The “best” sales depend on your needs, but in general, the biggest discounts tend to come from larger retailers who can afford lower prices: think places like Amazon, Walmart, Target, Best Buy, and Home Depot. You can find all the best sales from major retailers on our live blog.
Are Black Friday deals worth it?
In short, yes, Black Friday still offers discounts that can be rare throughout the rest of the year. If there’s something you want to buy, or you’re shopping for gifts, it’s a good time to look for discounts on what you need, especially tech sales, home improvement supplies, and fitness tech. Of course, if you need to save money, the best way to save is to not buy anything.
Are Cyber Monday deals better than Black Friday?
Black Friday used to be bigger for major retailers and more expensive tech and appliances, while Cyber Monday was for cheaper tech and gave smaller businesses a chance to compete online. Nowadays, though, distinction is almost meaningless. Every major retailer will offer sales on both days, and the smart move is to know what you want, use price trackers or refer to guides like our live blog that use price trackers for you, and don’t stress over finding the perfect timing.
Our Best Editor-Vetted Cyber Monday Deals Right Now
When you’re taking stock of what you’ve accomplished, it’s easy—and understandable—to get caught up by what you haven’t done or wish you'd done better. After all, that's how you'll improve. But you have to remember to recognize wins big and small if you hope to keep yourself motivated.
The “jar of awesome” idea comes from Tim Ferriss’ Tools of Titans: The Tactics, Routines, and Habits of Billionaires, Icons, and World-Class Performers and it’s been popular for some time. Essentially, Ferriss recommends writing your wins down as they occur and putting the slips of paper into a jar. When you need a motivational boost, you can read through them. Visually, the jar even shows you just how much you have accomplished lately.
The idea is to help you focus not just on everything that needs to get done, but on what you’ve already done. It’s similar to keeping an accomplishment journal or updating your resume annually, even when you’re not job-hunting, in that it both motivates you and creates a record of your work. Crucially, it keeps that record in real time. It's much harder to remember everything you've accomplished if you try to do it retrospectively or under duress (as anyone confronted with filling out a year-end performance review knows well). With the jar of awesome, if you’re ever called into a surprise meeting about your work or have a review looming, you already have a list of your accomplishments ready to go.
Ways to create your own “jar of awesome”
Actually filling a jar with little scraps of paper is a touch twee and may not be that easy to keep up with when our lifestyles are so increasingly digital. There are plenty of ways to create a “jar” of awesome that don’t involve making your desk look like a Pinterest-inspired 2013 wedding. Try leaving a page or two dedicated to tracking wins in the back of your planner or creating a designated note on your phone. Create a single source of truth (SSOT) or a file on your computer or drive, dedicated to compiling your list of wins and supporting documentation. (Personally, I'm a big on using a notes app. My list of wins lives on my phone, where I can update it in a matter of seconds.)
However you decide to do it, make sure all of the successes are listed somewhere together so the list grows visually. Just glancing at it can be a motivational push, to say nothing of reading through it all. Finally, don’t second-guess yourself when you want to add something. If you picked up the dry cleaning on a stressful day, got all the kids out of the house on time in the morning, or responded to all your emails by the end of the day and it felt good, throw it in. Just because it might seem small in comparison to a big looming project deadline doesn’t mean it wasn’t a win to get it done, so into the jar it goes. The goal is to keep track of just how much you really do accomplish, so don’t leave anything out.
Finally, build your reviews into other elements of your productivity plan. When you're making SMART goals, for instance,—clearly defining what you want to do, why you want to do it, and when you need it done by—it's easy to look to past mistakes to see what you need to correct. At the same time, look back on your jar of awesome to see what's been working for you, so you can incorporate more of those elements into your future planning too.
Have you ever woken up and been filled with immediate dread because the day ahead of you is so busy? It happens to me all the time and is, frankly, a miserable way to greet the morning, setting an equally miserable tone for the day. It simply does not set you up to have a positive experience or be productive. There’s a way to quickly right the ship, however, and turn all those tasks into motivation. It’s called a “brain dump” and you should try doing one in the morning to have a more productive and peaceful day.
What is a brain dump?
A brain dump is similar to a brainstorm, except you’re actually (figuratively) dumping the contents of your brain. In this case, you’re dumping them into a notebook, planner, or digital document. The trusty old Merriam-Webster dictionary defines a brain dump as “the act or an instance of comprehensively and uncritically expressing and recording one’s thoughts and ideas.” When you’re doing it for productivity, that “uncritically” part is important. Just write down every single thing you need to do for the day. Don’t categorize or prioritize anything; you’ll get to that.
A brain dump could include anything from “finish the big project at work” to “take the dog to the groomer’s” to “buy the ingredients for my kid’s birthday cake.” It can include even smaller things like "bring replacement toilet paper to the bathroom" or "call Mom." Don’t be afraid to put down anything that you have coming up in the next few days, either, if those things are weighing on your mind today.
As an example, I just went through an old one I held onto (more on that in a minute) and noticed tasks from all areas of my life: Finish my list of big story pitches (work), make my additions to a joint spreadsheet (work), send my birthday party invites (personal), check on the class I’m waitlisted for (school), get my eyelashes done (personal), get my laundry ready for the cleaners (personal), send my computer to the shop (work, personal, and school). There were way more than that, but you get the idea.
Your goal when you brain dump should be to see the volume of tasks and feel the weight of remembering them all lift from your brain. Even if you were to stop here, with this jumbled mess of responsibilities and to-dos, you’d have them all written down and could stop thinking about them over and over. But you’re not done here.
Prioritize your brain dump
Now that you have every single task written down somewhere, it’s time to prioritize them. My favorite prioritization method is the Eisenhower Matrix, which forces you to identify which tasks are urgent and important; not urgent but important; not important but urgent; and not urgent and not important. You do this by drawing a matrix where the X axis represents urgency (timeliness) and the Y axis represents importance, then writing each task within one of the quadrants created.
There are other prioritization methods, like turning your to-dos into numerical data or giving them a letter grade, so feel free to play around with different systems until you find one that works for you. Just remember to factor in the more subjective, human elements that these objective techniques can overlook. Sure, something might be due in three weeks, so it's not timely, but if it's weighing heavily on you and impacting the work you're doing on other things right now, it could be worth getting over with.
You can also try Kanban, which asks you to sort your work into the categories of “to-do,” “doing,” and “done.” If you’re going with Kanban, use a pencil you can erase or create a large board and put the tasks on sticky notes, so you can move them through the stages of completion. Kanban is less helpful for prioritization than Eisenhower, but it does help you visualize where you stand with all those tasks, which is helpful in the same way the brain dump is: You need to see everything laid out so you’re not wasting your day trying to remember what needs to be done and what phase it’s in.
Like I said above, I was able to find an old brain dump and check out what was on it. That's because I've adopted a pretty fluid system. I use my phone's note-taking app, not a pad and pencil, and I don't just do this once in the morning. I actually add things as I remember them, all through the day. I check them off as they get done and, after a few weeks, when the note document is stuffed with dozens of tasks, I move the undone ones over to a new doc and start again. For me, writing something down the second I remember I have to do it—like bringing extra toilet paper into the bathroom to replace the roll, which I always forget and cause a predicament because of—helps me tremendously. It keeps the tasks top of mind but when a moment of downtime or decision paralysis strikes, I can also check my note to see what needs doing. I'm not a huge prioritizer. Rather, I follow the two-minute rule. When I see something that can be done, I just do it. Now it's over. Having a list of those things ready to go when I have a spare moment has been life-changing.
Why the brain dump works
The brain dump helps you start your day by getting all of your worries, responsibilities, and tasks out of your head and onto paper, so you can see the volume of what needs to be done without spending your valuable time trying to remember what it even is. Seeing that volume also adds a little urgency and gravity, but I've found it isn't stressful because half the work—remembering and jotting out what needs doing—is already done. I can just get busy. And it's not just me: It’s recommended all over social media and the blogosphere by people who rely on it to declutter their minds.
One note: Try it out the traditional way for a while and see how you feel. If it's not working right, consider changing your timeline. The same way I adapted my technique to brain dump constantly all day, a few different Lifehacker readers said they prefer to do brain dumps at night to quiet worrying and stressing about the next day. This is especially helpful if you find you struggle to wind down or sleep at night because you're thinking about everything the next morning holds. Jot down everything you know you need to do, get it all on paper and out of your mind, then prioritize it in the morning and get to work.
We may earn a commission from links on this page. Deal pricing and availability subject to change after time of publication.
Some Cyber Monday deals are still live, and Lifehacker is sharing the best sales based on product reviews, comparisons, and price-tracking tools before the sales are over.
Follow our live blog to stay up-to-date on the best sales we find.
Browse our editors’ picks for a curated list of our favorite sales on laptops, fitness tech, appliances, and more.
Sales are accurate at the time of publication, but prices and inventory are always subject to change.
Black Friday and Cyber Monday are here, and there will be deals at basically every major store in the country. If you're looking to do some home improvement, this is an ideal time to stock up on tools, decor, or any other essentials you may need. Here are the best Black Friday deals I've found.
The best Cyber Monday deals on cordless drills
Everyone, from a sporadic little DIYer in a small rental apartment like me to a true weekend warrior on a suburban estate, needs a good drill. If you don't have one or need a new one, start here:
The Milwaukee 18-volt cordless drill set in on sale for $99, 50% off its regular price. It comes with a 2-amp-hour battery, a charger, and a tool bag, and it’s a good tool for building a new cordless kit or to replace an existing Milwaukee drill. Since batteries are often the most expensive part of a cordless tool set, a quality set that comes with a battery and charger for under $100 is a good deal.
More Milwaukee: The Milwaukee 18-volt cordless quarter-inch impact driver set is also on sale for $99, 50% off its typical price. This set comes with a 2-amp-hour battery, a charger, and a tool bag. This is a good companion to a Milwaukee drill, and a good addition to a tool set that uses 18-volt Milwaukee batteries—it can drive fasteners with more force than a regular drill, and can help you get through tougher materials like 2x4s more easily.
The best Cyber Monday deals on saws and cutting tools
I recently made a shelf by hand, and I had to cut it with a hand saw—which, inexplicably, is something I have lying around in my tiny Manhattan apartment. I had to manually hack away at that piece of wood. I am a small woman. It took me 20 minutes. You know what I needed? A cordless saw. I don't have room for that, so I'm stuck like this, but you? You could get one. Do it for me. Here are some great options:
The Ryobi 18-volt cordless 7 ¼-inch compound miter saw is on sale for $159, 52% off its regular price. This saw can cut compound angles for trim and woodworking projects without needing to be plugged into an outlet, so you have more flexibility in where and when you work. It comes with a 4-amp-hour battery and charger, which makes it a good addition to a Ryobi cordless tool set, as it can make up to 900 cuts per charge on the battery.
The Milwaukee 18-volt oscillating multitool set is on sale for $99, 50% off its regular price. It comes with a 1.5-amp-hour battery and a charger. It can cut, shape, and trim things like pipe and plaster, plus sand everything for a fine finish. It's a hard worker for a good price.
The best Cyber Monday deals on combo tool sets
If I had the space, I would want a whole work station for my silly little projects. I'd want every tool on the market and I'd start with the combo tools that pack a bunch of goodies into one. Here are two I'd consider if I were you:
The Milwaukee 18-volt seven-tool combo set is on sale for $500, 50% off its regular price. It comes with a drill, an impact driver, a circular saw, a one-handed compact reciprocating saw, an oscillating multitool, an angle-grinder, a work light, two 3-amp-hour batteries, a charger, and a tool bag. This is a real all-in-one set that is as suitable for a first-timer as a regular DIY wizard.
DeWalt's first appearance on our list is a good one: The DeWalt three-tool combo set is on sale for $399, 33% off its regular price. This set comes with a drill, a driver, an oscillating multitool, two 6-amp-hour batteries, a charger, and a tool bag. This is a solid set for most home maintenance projects and the batteries can last a long time.
What stores have the best sales on Cyber Monday?
Nowadays, both large retailers and small businesses compete for Black Friday and Cyber Monday shoppers, so you can expect practically every store to run sales through Monday, December 1, 2025. The “best” sales depend on your needs, but in general, the biggest discounts tend to come from larger retailers who can afford lower prices: think places like Amazon, Walmart, Target, Best Buy, and Home Depot. You can find all the best sales from major retailers on our live blog.
Are Cyber Monday deals worth it?
In short, yes, Cyber Monday still offers discounts that can be rare throughout the rest of the year. If there’s something you want to buy, or you’re shopping for gifts, it’s a good time to look for discounts on what you need, especially tech sales, home improvement supplies, and fitness tech. Of course, if you need to save money, the best way to save is to not buy anything.
Are Cyber Monday deals better than Black Friday?
Black Friday used to be bigger for major retailers and more expensive tech and appliances, while Cyber Monday was for cheaper tech and gave smaller businesses a chance to compete online. Nowadays, though, distinction is almost meaningless. Every major retailer will offer sales on both days, and the smart move is to know what you want, use price trackers or refer to guides like our live blog that use price trackers for you, and don’t stress over finding the perfect timing.
Our Best Editor-Vetted Cyber Monday Deals Right Now
Cyber Week is here, and deals are still flooding marketplaces across the Internet following all the sales of Black Friday and Cyber Monday. If you're shopping for home goods or home improvement items (like I always am), this is the time to load up on tools, organizers, appliances, and more, all at a lower price than you'll pay during other times of the year. Check this live blog often to see the best sales on home products that we're finding for Black Friday and Cyber Week.
Cyber Week is here and follows a full weekend of Black Friday and Cyber Monday deals—but the sales are still going, in some cases. I'm always hunting for deals on at-home fitness products, but whether you need dumbbells, more serious equipment, or anything else to boost your health and wellness journey, this is the moment to save. Check this live blog often to see the best fitness sales we're finding for Black Friday and Cyber Monday.
You know it's important to prioritize your to-do list, and may have tried various methods to do so, from the Eisenhower Matrix (to determine how timely and urgent each task is), to the Pareto principle (to decide how to allocate your time to maximize your results). The problem is that determining what's actually a priority can be an abstract problem. Some people work best when dealing with cold, hard numbers—and there's a way to take a more quantitative approach to prioritizing your to-dos.
Why prioritize your to-do list?
The Pareto principle, mentioned above, suggests that 80% of your results will come from 20% of your work, so you have to be picky about what you focus on. Plus, there’s only so much you can do in a day, so the best to-do list for you may be a narrow one—say, with room for one major activity, three medium-sized ones, and five little ones (known as a 1-3-5 list). If you try to do too much, your productivity can take a hit. (That’s Illich’s Law, baby.)
To avoid doing too much or working on the wrong things, you need a strategy, and to form a strategy, you need to do some planning. The Eisenhower matrix can be useful as you figure out which tasks have looming deadlines, but it’s a subjective tool. Assigning numbers to your tasks can make it all feel more data-driven.
How to turn your to-do list into data
I encountered this tip in a blog post from consultant and strategist Daniel Coulton Shaw, who breaks down how to number your tasks so they align with the Pareto principle.
First, write down everything you need to get done in the foreseeable future, as you would in the early stages of making a 1-3-5 list. Next, assign each task two numbers, both of which will be between 1 and 10. The first number is for the effort required, and the second is for the project's impact.
For example, answering all your emails may get a 3 for effort, but could yield results in the 7 territory. Finishing a report on a meeting could be a 6 in effort, but a 2 in results. Picking up meds at the pharmacy could be a 2 in effort, or a 7, depending how hard it is to get there, but a 4 in results, or even a 10, depending on how important the prescription is.
This part is subjective too, to a degree, but even thinking about your tasks in terms of “effort” and “results” will help you grasp their seriousness—and we’re not done yet. Next, divide each task's “results” number by its “effort” number. So, if answering emails is a 7 on the results scale and a 3 in effort, you’re looking at a 2.33 overall score. Once all your tasks have been assigned a score, you can rank them in ascending order and aim to tackle them in that order, unless something extra timely comes along. By doing this, you’ll knock out the tasks that are important but low effort—which should be that 20% of work that comprises 80% of your results.
What to keep in mind
Something that is a 6 in effort and 2 in results might not make it high up on your list, but could become more urgent as time goes on. Don't forget to think about timeliness when you're plotting. If you have a test in four weeks, obviously the effort and results are going to be high and you're going to want to study, but give yourself the wiggle room of remembering you do have a whole month, so other less pressing tasks might need to come first. Cleaning your room might be high effort and low results when it's just a little disorganized, but letting it go for too long will make it more effort and force it to yield more results, which will waste time when you should be doing other things no the list. So, yes, the data is important, but there are other human elements you should take into account.
Finally, don't forget breaks. When you see everything in such a structured, urgent-looking way, it might cause you to jump right in in a flurry. That's great and will help you better align with the Yerkes-Dodson law, which dictates you need a bit of stress to be most productive, but it can lead to burnout. Write breaks down on that initial list and assign them a high value in terms of results—because taking breaks will yield results. Failing to do so can set you back, rendering the whole exercise useless.
Sometimes, it's not the tasks on your to-do list that overwhelm you, but simply the act of sorting them out and figuring out where to start. Before you can prioritize your responsibilities and setting out a schedule for getting everything done (using strategies like "eating the frog" or creating a 1-3-5 to-do list), you have to identify what those big tasks are and what capacity you have to take them on. If you are the type of person that finds it helpful to visualize these things, let me introduce you to a pair of strategies that both involve imagining tasks as rocks: The "pickle jar theory" and the "big rocks theory."
What is the pickle jar theory?
The pickle jar theory is an excellent mental exercise for anyone who thinks or processes things visually. It was conceptualized by Jeremy Wright in 2002, based on the idea that a pickle jar holds a finite amount of content. So, too, does your day. There is only so much you can do in a day, as there is only so much you can stuff into a pickle jar.
When thinking of your day as a pickle jar, imagine it full of three things: Rocks, pebbles, and sand. These represent your daily responsibilities, but as you can see, they’re different sizes. You can fit more of the smaller stuff, like sand and pebbles, than you can rocks, but rocks can still take up half the jar.
How does the pickle jar theory work?
To use this kind of thinking, you need to categorize your day’s tasks. Start by writing them all down, then prioritizing them using the Eisenhower Matrix, which is useful for figuring out which tasks are urgent and important, urgent and not important, not urgent but important, and not urgent and not important. (Even better: This too is a visual system. You design a matrix and plot your tasks along the graph.)
Then, assign each task to a rock, pebble, or sand, like this:
Rocks are the big tasks that are important, necessary to get on right away, and/or will take up a major chunk of time. Studying for a test, finalizing a major project at work, or cleaning the house can be rock-sized tasks, for instance.
Pebbles are the things that are important to do, but not immediately necessary or massively time-consuming. You can fit quite a few of them in the jar, depending on how many rocks you have in there.
Sand represents the small things that you need to do to keep your day moving along or just want to do. It enters the jar last and fills up the gaps between the bigger items. Sand can be anything from answering emails, going to meetings, calling your mom, or relaxing. These aren’t necessarily urgent or time-consuming, but they’re still important to your work or mental wellbeing.
Visualize yourself putting one to three rocks in the jar, three to five pebbles, and as much sand as can fit. Understanding that not every single thing you need to do can always fit in there, you can make decisions about which rocks, pebbles, and sand pieces to hold over for the next day’s jar.
This works because it gives you a tangible example of your own capacity, but also reminds you that even when your day is full of “rocks” and “pebbles,” you still have room for “sand.” Don’t forget to let some of the sand be enjoyable, because breaks are integral to productivity. Don’t over-stuff your jar with rocks and pebbles to the point that you have no room for sand at all, and don’t forget that other people have their own jars that might not be as full. Consider delegating some “pebble” tasks to a teammate, whether it’s a coworker or your spouse, or eliminating the unnecessary tasks altogether. On your Eisenhower Matrix, these will be the ones that are neither urgent nor important.
Finally, you can make a so-called "to-don't" list if you're having a hard time figuring out what not to put in the jar. These can be lists of things you can just ignore, or lists of things to delegate or delay; regardless, knowing what isn't crucial before you start planning will help you fit in what is.
What is the big rocks theory?
There is a simplified version of the idea above that can work for you, too, if you don't want to categorize your tasks into rocks, pebbles, and sand, but want something a little more streamlined.
You might be familiar with the concept of "big rocks" if you've read Stephen Covey's popular book, The Seven Habits of Highly Effective People. Essentially, as with the pickle-jar mindset, you should think of your time, energy, and resources like a big container and the things you need to do as rocks or gravel. You can't fit very many big rocks in there, but you can fit a few and still have room for the smaller tasks. The big ones take away from the space—your resources and time—so you have to be intentional about how many you really try to fit in.
Visualizing is important, but you still have to use that to make a plan and get things done. First, write down everything you need to do on one page, whether in a digital word processor or a physical notebook. Then, consider how much time, energy, and other resources each thing will take and mark it as either a rock or gravel. Unlike other task prioritization methods, like the Eisenhower matrix mentioned above, this can be pretty loose. Just put down your best guess about how much each task will drain you. (When you're short on time, opt for this big rocks approach over the pickle jar approach because of its relative simplicity.)
Once you have everything designated as a rock or gravel, schedule the rocks first. Here's where you can use time boxing to clearly carve out dedicated time for each thing you have to do. Keep in mind that if you schedule and work on gravel activities—emails, phone calls, doing the dishes, whatever—without taking on the big rocks first, you'll never get around to the big rocks; the smaller tasks are usually pretty endless, so you need to prioritize the big ones. Go back to your visualization: If you put all the gravel into your vessel before the big rocks, you'd fill it up and leave no room, but if you put in the big rocks first, then add the gravel, the gravel will fall between the rocks and settle in where it can.
Identifying the resource-heavy, demanding tasks and prioritizing those ahead of the more menial stuff will allow you to actually make time to tackle it so you can fit the rest in where you can. But be a little judicious with that scheduling: Don't load a full day of big rocks into your schedule. You'll burn yourself out. Instead, choose only one or two per day, then allocate the rest of your time to those maintenance tasks.
As you get better at incorporating this method into your workflow, you won't really need to think about rocks and jars anymore (unless you want to). You can shift over to a method like a 1-3-5 list, which calls for the pre-planning and completion of one big task, three medium-sized ones, and five little ones each day. Just keep in mind that medium tasks can become big tasks if put off for too long, and that you might need to turn preparation work for larger tasks into one of your smaller tasks.
I am a frequent user of Google's NotebookLM, an AI tool that functions similarly to ChatGPT and other LLMs, but only pulls from sources and materials the user inputs. I noticed a few days ago that it has a new feature: A research function divided into "fast research" and "deep research."
After playing around with it a little, these new features seem to completely defeat the purpose of why I started using NotebookLM in the first place—with one big exception.
What the new "fast research" and "deep research" options in NotebookLM do
In short, "fast research" and "deep research" make NotebookLM work a lot like other AI tools—they pull information in from the web on your behalf—and that's the primary reason I don't see myself using them.
When you use the deep research tool, you enter in what you want to research as a topic in the left panel, where you also typically store all the PDFs, links, and other materials you manually inputted as the sources for NotebookLM to pull from. This is where it differs from the premise NotebookLM has basically been built on since it was launched: The software searches the internet for sources, broadening the selection of materials the generated quizzes, podcasts, summaries, and flashcards will pull from. Before this update, it was entirely on you to find and input your own sources.
The fast research tool is similar. Instead of finding the sources and generating a long report, it just suggests a handful of new sources for you to consider.
Credit: Google
Whether using deep or fast research mode, you have the option to deselect sources if you don't like them, but it's tricky to review them. I tried it on a Notebook I have set up to study for my upcoming personal training certification exam. It spit out a selection of titles like "Free NASM Practice Test," shown above on the left. I had to click the "7 more links" link to expand the panel, which then revealed where the sources were from and gave me the chance to open them in a new tab to review them before agreeing to import them (shown on the right).
Finding and assessing sources on my own is a crucial first step in my learning and brainstorming process, so I don't see myself ever using this. The reason I love using NotebookLM is that it doesn't do the work for me. It's still my responsibility to go out and find all the sources I need, then input them so it can help me synthesize the contents. I use it for studying, for work, and to organize my personal projects. None of those things benefit much from random outside sourcing. And, as is a risk with all AI tools, there's no guarantee it will find sources that are credible (again, it found me a Reddit thread I could have easily found for myself).
The one useful new feature in the NotebookLM update
When you're inputting the topic you want NotebookLM to research, you'll notice a dropdown menu. It's automatically set to "Web," meaning it will pull sources from the internet, but you can also set it to go through your Google Drive instead. That is helpful. I keep everything related to all my projects in distinct Drive folders already. Using this feature can help me input all the relevant materials when I need them instead of having to add them in manually, one by one. That's the sort of utility I have been enjoying NotebookLM for over the past few months.
I've been reading and writing about productivity techniques for years now, and I continue to be shocked by the sheer variety and quantity on offer. There are so many (some admittedly more "duh" than others), and while many could easily slot right into my workflow, others led me to think, "Wow, that one wouldn't work for me at all."
Obviously I don't personally use all of the methods I've written about, but it's not because I don't believe in them. The fact is that no technique will work for every person, and no one person is going to be suited to every technique. The trick is to figure out which one(s) might work for you.
It's easy to learn about a technique, be persuaded to see its value, and decide to implement it, but if it's not altogether aligned with your needs, it's probably not going to work for you as advertised. Instead of picking a productivity method that sounds good, you're better off selecting one that is better suited to you and how you work. Here's what to look for.
The best productivity method if you're a visual thinker...
If you need to visualize something to really understand it—like if you prefer to see graphs instead of reading about statistics or numbers—there are some solid productivity techniques out there for you. The best is probably the "pickle jar" technique, which asks you to imagine your daily capacity as a jar that can hold a finite amount of rocks, pebbles, and sand.
The rocks are your big tasks, pebbles are important tasks that aren't immediately necessary, and sand is the little maintenance work you do to keep your day moving along. You load in your rocks first, then your pebbles, and finally the sand, to make sure you have enough time for it all. You can draw out a little diagram to help you prioritize your to-do list this way.
Essentially, the pickle jar is a simple, more visual way to work through the 1-3-5 approach, which acknowledges the fact that you can't do everything, so you have to be selective about what you do attempt. With 1-3-5, you do one major task, three medium-sized ones, and five smaller ones each day.
Whether you're imagining a jar full of debris or more methodically writing out the 1-3-5 list, you might need assistance determining what a "rock"-sized task is, or what five small tasks are. That's where prioritization techniques come in—and the best one, in my opinion, is also suited to visual thinkers. Called the Eisenhower matrix, this prioritization approach helps you streamline your to-dos by creating a chart that demonstrates which of your tasks are urgent, important, not urgent, and not important. Give it a try if you're having a hard time constructing the pickle jar.
The best productivity method if you need motivation to get started...
With some productivity methods, you're meant to just figure out what you need to do, then get cracking on it. That doesn't work for everyone. It certainly doesn't work for me—I need to get a burst of motivation or a spark of energy to keep grinding on a to-do list. The best options for people like me, in my opinion, are eating the frog or the two-minute rule.
"Eating the frog" is a weird saying, but it boils down to tackling your most demanding, dreaded, or important task before you do anything else. The two-minute rule is similar, but when you try to follow that one, you commit to doing anything that takes less than two minutes the moment it pops into your head. I stick to a combination of the two, endeavoring to accomplish my biggest to-do early in the day, but allowing myself to start any task the moment motivation strikes, provided it's doable in a shorter time frame.
In my experience, eating the frog works well for me because once I have the most pressing thing out of the way, I'm so relieved and proud of myself that anything else I have to do seems easy in comparison. If I can do the terrible thing, I can do anything.
On the other hand, the opposite approach can have a similar result, so try the 10-minute rule if eating the frog feels daunting but you still need a little motivational push. With this method, you blow through all those little tasks that take 10 minutes or less to do, like answering emails or folding the laundry, so you can concentrate on the bigger stuff. As minor as they are, the little things can feel overwhelming, and they're easy to put off. If you get them all done with so they're not weighing on you, you'll feel better and more prepared to do everything else. There's a slight difference between the two- and 10-minute rules, so play around with all of these to see what works for you.
The best productivity method if you don't feel connected to your work...
The tasks of daily life can be menial and if you're not the kind of person who just buckles down and does what needs to be done, that can be a good reason to put it all off. If you can't justify spending an afternoon cleaning up or a morning responding to emails, you might be motivated by purpose, so try the Results Planning Method (RPM), which comes from famed motivational speaker Tony Robbins, who outlined it in his Time of Your Life program and designed it to be motivational, fast, and efficient.
Not only does does the acronym stand for Rapid Planning Method, but it can also serve as a guide to what your day should look like: Results-oriented, purpose-driven, and built around a "massive action plan." You have to consistently ask yourself what you want, what your purpose is, and what you need to do to achieve it. So maybe you won't clean up just because it's that time of the week to do it, but you'll be more motivated to do it if you think of a broader purpose, like having the house in shape so you can have friends over for dinner. Doing something for the sake of it just doesn't motivate everyone and that's fine.
Another way you can feel connected to your tasks is by putting some extra thought into them. The Ivy Lee method calls on you to write down six tasks you have to do the next day. You should do this at the end of every work day (or at the end of the night, if the tasks are home-related). By writing them down, you get them out of your mind and know you'll get to them the next day, so you can relax in the knowledge that you already have half a plan ready to go when you wake up.
When I don't feel connected to my own work, I write out a SMART goal. That means I take the time to write out a plan that is specific, measurable, actionable, relevant, and time-bound. By doing this, I force myself to think long-term about the biggest picture goals I have, then work backward to determine what small steps I need to take to make those a reality within the time frame I've outlined. This works for me because as I start working on those steps, I keep the bigger goal in mind; that keeps me focused and connected to what I'm doing, even if it feels menial in the moment.
The best productivity method if you need a detailed plan...
When you're eating the frog or jotting down a few to-dos, you just kind of wing it, designating your "big task" and going for it. But sometimes, it's nice to have a detailed schedule in place. Here, I recommend the 3-3-3 method, but first, you'll need to whip out the old Eisenhower matrix I mentioned before.
Once you have everything categorized, you can move over to 3-3-3, which asks you to spend the first three hours of your day engaging in deep work on your most important project, then do three other urgent tasks that don't require as much time, and finish up with three maintenance tasks. It's a combination of eating the frog and visualizing the pickle jar, but it incorporates pretty strict scheduling to keep you on task.
Let's talk about deep work for a second. Deep work is what happens when you're in a flow state, focusing solely on one task with no distractions. You'll know you've achieved it when time feels like it flies by. If you struggle to sink into it, there's a technique for you. Actually, there are a few, but they're all based on the same idea. Try the Pomodoro method, which has you work for 25 minutes, take a five-minute break, then repeat that cycle until you've completed four rounds. After that, you get a bigger break. Ideally, use an app designed to time your work sessions and block your other, more distracting apps. (FocusPomo is my favorite.) If this isn't working for you, don't give up. You can and should modify your Pomodoro times to meet your own needs if you have to. There are already Pomodoro spin-offs out there, like Pomodoro 2.0 and animedoro, but feel free to fiddle around until you invent your own.
The best productivity method if you're being pulled in too many directions...
Your life is complex. You're not just an employee, but potentially a parent, a spouse, a friend, a volunteer, a freelance or recreational something-or-other—and that's to say nothing of what you are to yourself, whether that's someone who prioritizes the gym or someone who can't focus when the house is a mess. If you're following a traditional productivity technique throughout the day, it can be hard to determine the tasks from each area of your life that should be taken care of. Certainly, a work responsibility, family matter, or personal obligation is bound to fall through the cracks in favor of something else.
If that's holding you up, consider theming your days. Mondays might be for all your maintenance tasks at work, like answering emails or having meetings. Tuesdays might be the day you set aside for cleaning your home or meal prepping. Wednesdays might be the day you work on tasks for a board you sit on or a part-time job. Within that structure, you can call on one of the techniques above, like 1-3-5, knowing that the majority of your to-dos that day will all be related to whatever the theme is. This keeps you focused and in the zone, whatever the zone is, each day, but also allows you to devote necessary time to each of the arenas in which you're involved. No, it's not perfect. Something from an off-theme day will come up eventually and need to be addressed. But the goal here isn't to be strict about it. Rather, it's to give yourself a general sense of direction throughout the week.
You’ve heard of a to-do list, but what you might actually need is a to-don’t list. Instead of focusing on all the tasks you have to get done, it could be beneficial for you to look at everything you don’t need to or even shouldn’t do in service of your larger goal. It sounds like a waste of time, but it’s not: Seeing clearly what shouldn’t be taking up your attention is a simple way to prioritize your time and focus on what really matters, which will lead to enhanced productivity and output. There are two kinds of to-don’t lists to employ.
To-don’t 1: Bad habits
The first kind of to-don’t list you should make is one of bad habits you want to avoid. This is all about goal-setting and is more of a plan you should adopt for your life overall if you want to improve it generally, not a technique to employ when you have a specific goal in mind (which the second kind of to-don't list, below, is better suited to). The habits that hold you back can be obvious to you or you may not realize some of them, but once you get started writing them down, more will come.
Some suggestions are these:
Don’t sleep more or less than you’re supposed to, meaning you go to bed on time and don’t hit snooze in the morning.
Don’t put off answering emails.
Don’t skip breaks or lunch.
Don’t save all your work until right before it’s due or you need to leave work.
Don’t work all day and night without setting boundaries for when you’re off.
As you make your list, you’ll discover the trouble areas you’re facing. Set aside a time, say every Monday morning, to review and update your list, tracking the progress you made on not doing those things last week, removing any that you’ve overcome, and adding new trouble spots that you’ve run into. As simple as it seems, having it all written down gives you a roadmap and something concrete to focus on while you blast through the bad habits.
If you are struggling to identify the broad, bad habits that might be holding you back, you need data. Writing down a few ideas every week may not be enough. In that case, try conducting after-action reviews at the end of each day, jotting down what went well, what didn't go well, and how you'd like to retool your efforts going forward. It will take a few days or weeks of data collection, but you will start to see patterns emerging, and you can take action on them.
To-don’t 2: Tasks you don’t need to do
A lot of productivity methods focus on what you, specifically, need to contribute to your workplace, team, or various responsibilities, but some of the best ones also leave space for you to delegate tasks to others. Saying “no” to requests or new tasks that you don’t have the capacity for or there’s no reason for you to be the one to do is a special talent we should all cultivate a little better. One way to do that is to keep a list of the tasks you aren’t touching.
Consider making a list that includes things like the following so you can set clear boundaries and stick to them:
Don’t pick up other people’s responsibilities on a group project.
Don’t follow up with someone who is refusing to communicate.
Don’t waste time on emails unlikely to get a response.
Don’t schedule everyone’s work for them.
Don’t agree to new elements of a project until existing tasks are handled.
Keeping a real record of the things you are drawing a line in the sand about will help you actually stick to that line. It also helps to have and idea of what you’ll say if and when someone asks you to do something on your to-don’t list. Thanks to the existence of the list, you can simply say, “I appreciate you thinking of me for this, but I don’t have space for that right now in my current schedule. I’ll let you know when I’m done with the things I need to do.”
Once you have your lists compiled, refer to them. Keep them somewhere you’ll see them, like next to your computer or in a note on your phone, and let the power of writing down what you’re not going to do guide you as you tackle the actual to-do list.
There is another element to this kind of to-don't list, however. Yes, there are tasks you can delegate or avoid in a group setting, but there are also tasks you yourself can just disregard, whether at work or in your personal goals. To figure out what they are, you need to prioritize everything you have to do (or think you have to do). There are a few simple ways to do this: You can make an ABC list or opt for the more objective Eisenhower matrix. At the end, you'll see some tasks are neither urgent nor important. Those become your to-don'ts. In a hustle-focused, fast-paced world, it can be hard to remember that sometimes, you just don't have to do something. Banishing unnecessary tasks from your schedule can help keep you focused and productive, even if it's a hard habit to start.
No matter what kind of productivity goals you have and which techniques you plan to use to get it all done, you still probably start with a to-do list. Learning to formulate a solid to-do list is the key first step to being productive, since you need it to move on to other planning stages, like using the Eisenhower matrix to prioritize tasks or Kanban to organize them. And to make a good to-do list, try using the 1-3-5 rule, which is designed to keep your daily schedule more manageable—and thus more achievable.
What is the 1-3-5 rule of productivity?
The 1-3-5 rule acknowledges that in a typical day, you just don’t have time to do it all. What you do reasonably have time for is one major task, three medium-sized tasks, and five little ones. If you try to cram more than that into an average day, the quality of your work will suffer and you'll end up wasting your precious, finite time. There will, of course, be days when you have no choice but to do too much, but 1-3-5 is designed for your regular routine. (Besides, a little stress pushing you to complete your tasks every once in a while can be a good thing.)
These nine tasks can be related or they can be separate, depending on your own needs. For instance, a big task might be going to meet with your financial advisor, which is unrelated to your three mid-sized tasks: grocery shopping, preparing for a meeting at work, and picking up a gift for a friend’s birthday. Small tasks can be anything from answering emails to laying out your outfits for the week, depending on what you consider large, medium, and small, but they're usually things that require less thought, resources, and time.
Used another way, the rule can also apply to major tasks and involve batching them into smaller groups. Say you’re planning a vacation. The 1-3-5 rule can help you break up everything you need to do. The big task can be booking flights and hotel accommodations. Three medium tasks might be getting tickets to whatever you’ll be doing while you’re at the destination, shopping for what you’ll need, and securing a pet sitter. Little tasks can be anything from setting an OOO to emailing your travel partners the itinerary.
You can combine 1-3-5 with other productivity techniques, especially when you're focusing all nine tasks toward a bigger goal or project. For instance, one producivity hack involves "theming" every day so it's devoted solely to one type of work. Using 1-3-5 alongside it can help you stay on top of the most pressing needs related to that day's work.
How to use the 1-3-5 rule to be more productive
Start each day with a brain dump, writing down every single thing you have to do for the day in no order other than how fast you remember them. You'll prioritize them later. Once everything is down on the paper, make note of anything especially timely. Here’s where a knowledge of that Eisenhower matrix, which helps you prioritize responsibilities by urgency and importance, is going to be useful. From that group, identify one big task, three medium ones, and five little ones. That’s your to-do list for the day. If you struggle with what might be "big" or "small," think about what it would take to get each done.
Emails that take just a few seconds don't require a lot of time, so they can be small, even if the results they produce are something you'd consider "big."
Cleaning the kitchen could be "medium" or "big" depending on how much needs to be cleaned, how many products and resources you need, and how much time it'll take—it might also be "small" on an average Tuesday but "big" two days before hosting Thanksgiving.
A project that is due in two weeks could be "medium," but if that same project is due tomorrow, the urgency makes it "big." These are subjective classifications based on your own resource allocation, so avoid the temptation to quickly label things small, medium, or big, no matter how many times you've done them before.
These are subjective classifications based on your own resource allocation, so avoid the temptation to quickly label things small, medium, or big, no matter how many times you've done them before. Acknowledging upfront that you can’t and won’t get it all done in a single day helps you stay focused on what you can and will do, rather than stressing about the remainder that you’re saving for tomorrow.
Next, block out time in your calendar for each task, whether you do it in that planner or on a digital calendar. Use time blocking, or the technique of giving every single thing you need to do in a day a designated time on your calendar, and consider giving yourself just a smidge less time than you think you need for everything, to defeat Parkinson’s law, which is the idea that you’ll waste time if you give yourself too long to do anything.
Once you’ve laid out your day, start with that big task. Known as “eating the frog,” the big-task-first approach will give you a sense of accomplishment on completion, propelling you forward into those mid- and smaller-sized tasks. Plus, it stands to reason that the major responsibility will take the most time and resources, so knocking it out first ensures you have the time and resources it needs. (The exception to this rule happens on those themed days. If, for some reason, you need to complete your smaller tasks—like sending emails or confirming deliveries—because they enable you to do the bigger ones, obviously, do them in the order that makes most sense.)
Finally, be flexible. Unexpected assignments or duties crop up all the time and may not be easily categorized into the 1-3-5 boxes. You may also not finish one of your tasks for the day, in which case, add it to the next day's list—but bear in mind it may have increased in urgency and gone up a ranking in the 1-3-5 system as a result. The goal here isn’t to beat yourself up or be super strict. Rather, it’s to help you feel less overwhelmed by the sheer volume of things you need to do, prioritize them, and get a good amount done every day.
For years, "burnout" has been a cultural buzzword, but the concept isn't new: Working too hard and too fast just isn't sustainable, so while productivity techniques that advise you on how to prioritize multiple tasks in a single day are helpful in the short term, they can't last forever for everybody. I love structured to-do lists and days where everything comes together, but in a world where work, school, personal wellness, family, and friends are putting endless demands on us, it's not always possible to get it all done in one morning—even with the most detailed, time-boxed schedule. If you feel some burnout coming on or want to switch up your routine before you do, consider the concept of "slow productivity," guidance from productivity guru Cal Newport.
What is slow productivity?
Well, first of all, it's the title of Newport's latest book: Slow Productivity: The Lost Art of Accomplishment Without Burnout. He's the guy who gave us the idea of "deep work," or getting into a position to focus completely on a single task without distraction. With this "slow productivity" framework, he advocates for people to do fewer things, work at a natural pace, and "obsess" over the quality of their work. That stands in contrast to how a normal day goes for most of us, trying to do a bunch of different stuff at warp speed, banging out a high quantity of finished tasks with varying levels of quality.
Newport's premise is that work used to be more hands-on, but as manufacturing has given way to "knowledge work," we've started to confuse being busy with being productive. The typical worker now spends days sorting through emails and Slack messages, not necessarily creating anything or ending a shift with something to show for their labor. Spending all day on Zoom and Slack doesn't leave much time for actually working, thinking, writing, or doing much else in the way of deep work.
He's not the first big brain to theorize about how much the quality of work starts to dip if you take on too much, though. Illich's Law, for example, says that the longer you work, the worse your work gets. Even the productivity technique that's arguably the most famous, the Pomodoro method, is structured around the idea that you shouldn't work too hard for too long without a short break. But slow productivity is a little different and adds some necessary context and thought to what we already know to be true, which is that you can't do it all at once and you shouldn't bother trying.
How to use slow productivity during the work day
To harness slow productivity, you have to rely on those three pillars of doing fewer things, working at a natural pace, and obsessing over quality. Here, start slowly. Building structured schedules and data-driven, prioritized to-do lists is important, so I'm not going to suggest that you should give it up altogether, but what if your schedule made time for a single-task day once a week to start?
Look at your to-do list, whatever method you use to structure it. Identify a major task that needs to be completed. One day a week, at least in the beginning, block out your schedule so you're only working on that task. To the best of your ability, don't schedule any meetings (or choose a day where you have none), don't be super available by Slack or email, and fall back on the principles of deep work and productivity. That means take periodic breaks, work with no distractions, and work toward a larger goal—which, in this case, is producing a quality product that furthers your mission, whether it's a personal mission like getting a raise or a company-wide one like increasing sales. Keep notes on how much you got done.
For me, it's helpful to keep my longer-term goals top of mind while I toil on the daily stuff. You can use a SMART goal or one of its alternatives to do this, writing out your goals in a detailed, forward-thinking, and action-oriented way. If you're going to dedicate an entire day to one project, you need the motivational push that comes with remembering why you're working on that project at all. Eventually, you might get good at siloing tasks on a single day. In fact, doing that every day is its own productivity hack—but let's stick to a slow start on slow productivity for now.
At the end of each one of your single-task days, conduct a little after-action review to determine what went well and what needs adjusting. After trying this approach for a few weeks, assess your output. By putting your focus on one task, not rushing, and giving some meaningful attention and care to the quality of what you're doing, you should end up with better work that is actually more productive overall than a bunch of fast, smaller tasks. You can use this framework in other areas of your life, too. When you get home on Tuesdays, for instance, that can be your night to focus only on meal planning for the next week or handling your kids' affairs and schedules. Maybe Wednesdays can be solely devoted to cleaning the house or to seeing and catching up with friends. There's still some scheduling involved, but you're avoiding the buildup of minor tasks and stress, which will help stave off burnout and make the things you do focus on in those time blocks more productive and meaningful.
Walking is great exercise, but can be slow and a little boring, unless you're truly captivated by the wonders of the natural world—though that won't get you very far if your scenery is the walls around a treadmill, rather than a walking path. Whether you're walking outdoors or indoors, you can benefit from using guided walks to spice up your ambling.
For "walks" around a specific location, Prowalk Tours might be the best out there. You can visit a variety of cities, markets, and locales from the comfort of your home or the gym. Running one of these on your phone or iPad while you use a treadmill is a great way to distract yourself and see what other parts of the world are like. There's no guidance, necessarily—at least not in an audio sense. This channel does divvy up the videos, though, so along the slider bar at the bottom of the player, you can see descriptions of the different areas you'll "pass" through. If there's a building you love in Paris, you can skip right to it. There are also other kinds of tours, like ones taken by boat and bike, so you can follow along on a stationary cycle or just watch and enjoy.
Get Fit With Rick (843,000 subscribers)
I like this channel because it's much more exercise-focused, but still pretty chill—sometimes, you don't want to do Pilates or an all-out cardio session; you just want to walk. On the Get Fit With Rick channel, you can get motivation and pace cues, plus stretching and other movements (he might have you do some side-stepping or knee touches during a walk). Bear in mind he is stationary while he teaches, so you could actually just dance in place like he does, but you can—and should—walk around instead, hitting the beat of the music and keeping up with his pace cues.
The variety of modifications available make this channel suitable for all levels. It's a great option if you're a beginner, having an active rest day, or just checking it out. The audio and video quality is high, which I always appreciate. You don't need incredible production values if the coaching is good, but it never hurts to actually be able to adequately hear and see the instructors.
Sunny Health and Fitness (194,000 subscribers)
You might be familiar with Sunny if you've ever been scouring Amazon for cheap, at-home workout equipment. That was my first experience with the brand: I bought a tiny, mechanical elliptical from them that I used until I was able to get my own Peloton Bike. Their videos are like their products, in that they're straightforward and to the point, with no fuss or flare. They are geared specifically for walkers using treadmills, and offer pacing and form cues, plus motivation from a coach.
IBX Running (59,000 subscribers)
IBX appeared on my best YouTube running channels list too, because they offer so many options in terms of workout length and structure. One of the options? Just plain walking. The videos are abundant in volume, but more importantly, they're clear and useful: Side bars show you what your incline and pace should be, which many of the other channels don't do. This helps you stay motivated and work toward your fitness goals.
Headspace (1 million subscribers)
You might be surprised to see Headspace here, since it's an app and platform dedicated to meditation and mental health, rather than exercise. But Headspace offers up some quality guided walking meditation videos I think are worth checking out. Exercise isn't just good for the body, but good for the mind, and sometimes, it's better to focus on that aspect, rather than just calorie burning. Think of them as guided walking meditations. If you want to take a stroll and be a little more mindful (while still reaping the physical benefits of moving around), start here.
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