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Calendar invite scams jumped 10x in a month. Here’s how to avoid them

13 October 2026 at 13:04

Calendar invites have long been an avenue for scams, but there’s been a surge in these kinds of attacks recently. Whereas people are starting to catch onto fake phishing emails, many aren’t suspicious of unsolicited calendar invites—and cybercriminals are taking advantage.

According to Business Insider, data from security firm Sublime shows that calendar-based phishing attacks increased more than 10x between July and August 2026. Microsoft also reported a sharp rise in such attacks.

Calendar invite attacks are dangerous because you aren’t expecting them and your curiosity gets the better of you. Scammers may send invites to fake meetings and/or insert messages about missed calls, unpaid invoices, or subscriptions that need renewing. The invites can also have malicious links embedded in them, just begging to be clicked.

And that’s the whole point. Scammers want you to open links, call numbers, visit websites. In doing so, you may end up entering your passwords or payment details on imitation sites, or download files laced with malware, or give up personal information to a faker on the other end.

In some cases, fake Google Drive links and AI-generated voices have also been involved to make scam invites seem more credible.

What you should do

One reason this method works is because calendar invites are typically perceived as more legitimate than mere emails. Furthermore, some calendar apps automatically display invites that haven’t been accepted yet.

To minimize your risk of becoming a victim, security experts recommend scrutinizing all unexpected calendar events as carefully as you would unexpected emails. Avoid opening links or calling telephone numbers contained in calendar invites from unknown senders.

It may also be wise to review your calendar app’s settings and change any automatic behaviors for incoming invites.

Get Babbel for life and learn from expert-created lessons

8 October 2026 at 04:00

TL;DR: Pay $134.99 once for lifetime Babbel access to all 14 languages.

Learning Spanish is useful. Learning Spanish, French, Italian, German, and maybe a little Norwegian because you like a challenge? That’s where Babbel can help.

Through Oct. 13, new U.S. users can get lifetime access to all 14 Babbel languages for $134.99 (MSRP $299) with the StackSocial code LEARN.

You get more than 10,000 hours of language education. Lessons are broken into manageable 10- to 15-minute sessions and can be completed on your smartphone, tablet, or computer, with progress synced between devices.

Courses were developed by more than 100 expert linguists and focus on practical subjects such as dining, shopping, transportation, directions, making friends, and business. You can also choose beginner, intermediate, or advanced material based on your current skills.

Babbel combines those lessons with technology that helps you practice. Speech recognition helps with pronunciation, personalized review sessions reinforce what you’ve learned, and an AI Conversation Partner provides adaptive conversations for real-time practice.

You can even download courses, lessons, and review materials for offline access when Wi-Fi isn’t cooperating.

And because all 14 languages are included for life, there’s no need to commit to just one.

Get Babbel lifetime access for just $134.99 with StackSocial code LEARN through Oct. 13.

Babbel Language Learning: Lifetime Subscription (All Languages)See Deal

StackSocial prices subject to change.

How to get Amazon Prime for free

5 October 2026 at 09:22

Amazon Prime membership includes loads of benefits—including the ability to shop Amazon’s best deals during big sales periods, like Prime Day and Black Friday. But here’s a secret: You don’t have to pay to take advantage of the benefits. At least, not at first.

Before you pay Amazon’s $139-per-year (or $14.99-per-month) subscription fee, you can sign up for a free trial. You get all the benefits of membership, including free two-day shipping on all orders, access to the Kindle lending library, Prime Video streaming, and much more. See our rundown of the top Amazon Prime benefits for the full list.

Here are a few ways to score a short-term Prime membership.

Method 1: The standard 30-day free trial

If you’ve never tried Amazon Prime before, or if it’s been a long time since you last tried it, then you may be eligible for a free 30-day trial. After the 30 days, Amazon will charge you for the membership—either $14.99 per month or $139 per year—so don’t forget to cancel before the trial is up. (Set a calendar reminder if you have to!)

Figuring out if you’re eligible is simple. Just sign in to your Amazon account and visit the Prime membership landing page. If you see a button that says Start your free 30-day trial, click it to sign up. If the button says Join Prime, then you’ve been to the well one too many times recently and you’ll have to wait longer to become eligible again.

Method 2: The “Prime for Young Adults” free trial

Amazon used to have a program called Prime Students for—you guessed it—students enrolled in higher education. That program was discontinued and replaced with Prime for Young Adults, a special version of Prime geared towards those who are 18 to 24 years old.

Prime for Young Adults offers two big benefits over regular Prime: first, you score a 6-month free trial instead of the standard 30 days, and second, the post-trial subscription price comes with a whopping 50% discount. And yes, you get all the same perks as regular Prime!

Go to the Prime for Young Adults page and click Try Prime for Young Adults to start your 6-month free trial. After your trial is up, Prime for Young Adults will cost $7.49 per month or $69 per year. Make sure to cancel before it ends if you don’t want to pay. (Your Prime perks will continue to the end of the trial period even if you cancel early.)

Other ways to get free Amazon Prime

Some other ways to get Prime for free exist, but they’re not as straightforward or easy. You can, for example, open a new account with a different email address and then try Prime on that new account. Keep in mind, however, that means you’ll have to keep yet another account secure to protect all your payment information and personal details.

If someone in your house is already subscribed to Prime, they can share it with your account. Amazon allows you to share a Prime membership with other members of your household, which means one other adult and up to four children. However, only the adult gets to share in Prime-exclusive deals, and both adults in the household must agree to share payment methods, so this is only an option for family (or trusted friends).

You can also apply for the Prime Visa credit card, which gives you 5 percent cash back on Amazon and Whole Foods purchases with an active Prime membership. If you’re spending at least $2,400 per year between Amazon and Whole Foods, this is an easy way to have your credit card rewards pay for your entire Prime membership.

How to cancel an Amazon Prime free trial

You might end up loving Prime (or Prime for Young Adults) so much that you stick with it to take advantage of the free shipping and other perks. But if you’re a hardcore deal hunter who wants to bail from Prime as soon as Black Friday or Prime Day is over, here’s what to do.

The standard way to dump Prime is to hover over your account name in the upper-right corner of any Amazon page, and then select Memberships & Subscriptions from the drop-down menu. On the next page, under the Amazon Prime item, click the Cancel button.

An easier way, however, is to go straight to this Amazon help page and click Cancel Your Prime Membership.

Regardless of how you begin the cancellation process, the process itself is straightforward—you’re free and clear once you’re through.

The best October Prime Day deals

The PCWorld team is sifting through October Prime Day deals to identify the best deals on products that are actually worth your cash. If you’re looking to supercharge your home setup with the juiciest tech sales, hit these links for the best expert-curated picks we’ve found.

I wouldn’t trust Meta’s Muse AI agent with my personal data yet

5 October 2026 at 08:00

Two people can keep a secret if one is dead, or so goes the saying. But what happens when you share the details of your life with an AI agent? 

Unfortunately, data can’t die the same way humans do—especially so if Meta Muse is involved. Choose it as your AI executive assistant and you may end up revealing more of your personal life than intended.

Welcome to Safe Mode, your weekly report for pressing security and privacy news—and what steps to take next. Want this newsletter to come directly to your inbox? Sign up on our website!

Letting an AI agent work autonomously on multi-step tasks (like booking travel, making purchases, and even offering suggestions based on your plans) offers a deep view into your world. It requires direct access to connected services like your email account, too. But Meta doesn’t keep all of this information strictly private. By default, it trains its AI on your Muse data.

Deleting data also isn’t a complete wipe, either. Nuke a conversation or another interaction, and Muse could still retain info related to it. Meta describes this as “Muse may still remember information it learned from what you deleted.”

Meta says in its privacy policy that training data is anonymized, disconnected from the original users and scrubbed of personally identifiable details like names, Social Security Numbers, email addresses, and phone numbers. You can also ask Muse what it recalls about you—or go on an excavation tour of various Muse files, to see what still lingers after initial data deletion.

In a vacuum, this approach may have worked as a reassurance. But we live in the real world, where mistakes happen. Mistakes like a zero-day exploit that gave macOS apps and terminal commands access to Muse (and all its connected services), discovered just a couple of weeks after Muse’s launch. Or Muse allegedly gaining access to private messages, due to configuration settings in macOS that can allow the AI agent to see data in other apps

Using Terminal to get macOS versions
A zero-day exploit briefly allowed macOS apps and terminal commands to commandeer Meta’s Muse AI agent. While it didn’t affect PC users, such a major vulnerability makes me wary about Muse’s overall security.

Foundry

I have similar feelings as the security researcher who discovered the zero-day—I recommend not installing Muse on devices, particularly macOS. But I’d go one step further and caution against using Muse all together for now. 

Why? You don’t need to sacrifice your privacy or security to be a beta tester. (Yes, beta tester. For a service marketed as “built for everyone,” I’d expect it to be far more private and secure. An everyday person will not be reading privacy policies or following cybersecurity news the way I do.) 

Instead, wait for Meta’s Muse Confidential VM to launch. Right now, each Muse agent has its own virtual machine on Meta’s servers. Theoretically, this type of configuration should prevent Muse agents from reading data being stored or handled within other virtual machines. In practice, we already know that virtual machines are not bulletproof (their isolation from one another can fail). We also know that AI agents made by rival companies like Anthropic and OpenAI have escaped their sandboxes more than once.

Muse Confidential VM adds encryption as an extra layer of defense. Meta says such virtual machines and all their data will be “encrypted with a key only they hold, so not even Meta can access it.” If you’re going to hand your life over to an AI agent, keeping its developer (and any agents sharing your server) from reading your data is a smart move.

In the news

I’m wary of Meta and AI agents both individually and combined—for good reason. Meta of course has its history of playing fast and loose with user data, but AI agents are even more unpredictable. Hacking into the Australian government? Uploading user images to third-party sites? All in a day’s work.

OpenAI's ChatGPT dashboard on a laptop
OpenAI’s AI agents apparently just want to get their work done, even if it means leaving mayhem in their wake.

Aerps.com / Unsplash

The good:

  • Signal, one of the most highly recommended end-to-end encrypted messaging apps, now supports encrypted local (on-device) backups for its iOS and desktop apps. You can also now do direct iPhone-to-iPhone transfers of Signal data. (Finally, less headache when setting up a new phone.)

The bad:

The ugly:

  • Microsoft published a report on the use of AI in cybersecurity—and says that bad actors currently have the advantage. A particularly noteworthy stat? The speed between discovery of a vulnerability and its exploitation is now “well below 24 hours.” Good habits for computer use and online browsing matter more than ever.

The interesting:

Tip of the week

Outlook

Microsoft

You know the password that unlocks your password manager. But do you also have your password to your email account memorized, too?

I always recommend that people commit these two passwords to memory. If you lose access to your password manager, you’ll avoid getting locked out of your email address. (Arguably, that’s worse than not having your password vault available.)

If your email account’s password is difficult to remember, consider changing it to a passphrase. (Six words long is recommended, and it should be randomly generated.) If not using a traditional password makes you nervous, also enable two-factor authentication. With such a combo in place, your account should remain secure.

Learning piano? This AI teacher gives you live feedback, and a 5-year subscription is on sale for $80

29 September 2026 at 04:00

TL;DR: Instead of grinding through video tutorials, flowkey listens while you play and provides live feedback, and a 5-year subscription is only $80 right now.

Learning piano on your own is tough and usually involves hours of staring at tutorials with little progress to show for it. If you want a smarter option, flowkey is an AI piano teacher that listens while you play and provides real-time feedback. A lifetime subscription is also on sale for just $79.99 (reg. $899).

As you play, the app listens through a microphone or MIDI connection and flags a wrong note the moment it happens. Wait Mode holds the lesson until you hit the correct notes, so a beginner moves at a comfortable pace. If you run into a tricky section, you can watch videos of expert pianists next to synced sheet music with slow motion playbacks to help you along. There’s also a loop function that repeats especially difficult sections until you really get it down. You can even select isolated hands you want to practice with.

The Classic Plan includes more than 1,000 classical and public-domain songs, with pieces from Bach, Chopin, Beethoven, and Mozart arranged for Beginner, Intermediate, Advanced, and Pro levels, so you can keep improving with your favorite song.

Get a five-year flowkey subscription while they’re on sale for $79.99.

flowkey Piano Learning App: Classic Plan (5-Year Subscription)See Deal

StackSocial prices subject to change.

Best online backup 2026: Expert reviews and top picks

1 October 2026 at 12:00

Online backup is your protection against any harm that might come to your computer or local storage devices. Mechanical failure, acts of malice, or natural disasters are serious threats to all of the data you have stored on your PC.

While I always recommend keeping a local backup for quick restores (see our roundup of the best Windows backup software for desktop solutions), uploading your data to a cloud backup service is a good way to cover your bases. There’s a valid reason for the “backup rule of three,” which includes an offsite copy.

Fortunately for consumers, there are myriad affordable and convenient online backup options, many with unique selling points. While my primary focus in this article is backup, I also discuss other roles that a cloud service can fulfill, such as document viewing and editing, file sharing, multiple-device support, and emergency-restore options. 

Note: You won’t see familiar names like Google Drive, OneDrive, or Dropbox on this list. Those are more accurately defined as synced cloud storage. Besides typically lacking a desktop client, and offering limited, if any, automatic backup functionality, online storage syncing involves mirroring — where any deletions or changes are reflected on the other end. Online backup uses versioning, so older data is retained — an important failsafe feature.

Why you should trust PCWorld for online backup reviews and buying advice: It’s in our name, PCWorld. Our reviewers have been testing PC hardware, software, and services for decades. Our backup evaluations are thorough and rigorous, testing the promises and limitations of every product — from performance to the practicalities of regular use. As PC users ourselves, we know what makes a product stand out. Only the best online backup services make this list.

PROMOTION

EaseUS Todo Backup – Cloud backup software

EaseUS Todo Backup covers everything you need for backups, with great features and fair pricing. With free cloud storage space, you’ll always have an extra copy of any files stored securely in the cloud. Security Zone protects vital data from ransomware in real-time.

Now 25% OFF Exclusive Code: PCWORLD25

Free Download

iDrive – Best cloud backup overall

iDrive - Best cloud backup overall

Pros

  • Online and local backup
  • Supports multiple PCs and devices on the same account
  • Can back up Office 365, Google Workspace, and NAS
  • Low price per terabyte
  • Basic imaging and disaster recovery

Cons

  • QNAP app install issues
  • Needs better imaging and disaster recovery implementation
Price When Reviewed: $69.65 first year / $99.50 subsequent years
Best Prices Today:
Retailer
Price
iDrive
$69.65
Price comparison from over 24,000 stores worldwide

Who should use iDrive?

iDrive will satisfy most any user. It remains the most comprehensive online backup service I’ve tested. Though it’s not the cheapest, it’s still competitive price-wise and offers backup clients for nearly every PC/device operating system. The company also provides additional storage for syncing all your devices and PCs, allows sharing of files with anyone, has the ability to back up to a local drive, and supports basic imaging and disaster recovery. 

iDrive: Further considerations

Since our last review, iDrive has expanded its backup offerings to cover a variety of personal and team needs. Besides the free 10GB tier, there’s a Personal plan that starts at 5TB/$69.65 for the first year (or $149.25 for two years), and $99.50 each year after, covering one user and multiple devices.

Additional Personal tiers offer 10TB, 20TB, 50TB, and 100TB options, though of course with significant price increases. There are also Team plans that cover multiple users and multiple computers.

Read our full Online Cloud Backup review

Livedrive – Best for unlimited storage

Livedrive - Best for unlimited storage

Pros

  • Fast, glitch-free performance
  • Syncing briefcase with online editing (Pro version) or separate service
  • Unlimited backup

Cons

  • Mac Client requires third-party software for briefcase functionality
Price When Reviewed: Backup 1 PC: $119.88/yr I Pro Suite w/5 licenses: $329.88/yr
Best Prices Today:
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Price
Livedrive
$119.88
Price comparison from over 24,000 stores worldwide

Who should use Livedrive?

In my most recent look at Livedrive, I reviewer summed up the service up with one word: smooth. That’s really no surprise, as Livedrive’s elegant setup, ease of use, and reliability are the very things (along with unlimited storage) that made it one of my top picks for online backup over the last several years. There’s something very reassuring about using a product that is artfully designed and executed.

But Livedrive should be of particular interest to anyone who wants the benefit of unlimited storage — the service’s real value proposition. Yes, Backblaze and Carbonite also offer unlimited storage, and are strong services in their own right, but there are caveats for both that push the highly polished Livedrive client ahead of them in my book.

Livedrive: Further considerations

Currently, the standard Backup plan for one PC is approximately $124 per year (being a UK-based company, prices are listed in pounds and the conversion to dollars will fluctuate). A Pro Suite that covers five machines is $284 per year.

Despite the servers being located “across the pond,” I experienced a brisk 5- to 10MBps upload rate from our base in San Francisco, CA, which should stave off any bandwidth worries for U.S.-based customers.

Read our full Livedrive online backup review

OpenDrive – Best online storage for smaller data sets

OpenDrive - Best online storage for smaller data sets

Pros

  • Plans for every budget and need
  • Simple, effective interface
  • Reliable, bug-free clients
  • Sharing, encryption, and mobile apps

Cons

  • No online editing
  • Small operational inConsistencies between the Windows and macOS clients
Price When Reviewed: 1TB: $60 (+ further increments) I Unlimited storage: $99yr
Best Prices Today:
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Price
OpenDrive
$50
Price comparison from over 24,000 stores worldwide

Who should use OpenDrive?

OpenDrive offers a 500GB plan for $50 a year — which will cover a lot of users, and is just about the most affordable 1TB service these days at $60. In case you hadn’t noticed, most services have upped the price of admission recently. Case in point: OneDrive went from $70 to $120.

And OpenDrive’s plans are full boat. A lot of services offer a super affordable first year that turns not so affordable after that.

OpenDrive: Further considerations

While the service doesn’t offer anything particularly fancy, there is both a local virtual drive à la Dropbox, etc and a client for backup jobs. The backup job is true backup where files are never overwritten. OpenDrive is also one of the most solid experiences I’ve had when it comes to operations and reliability.

OpenDrive was also a very close contender for best online backup overall. A few more features and it could end up at the top of this list.

Read our full OpenDrive review

pCloud – Best budget online backup

pCloud - Best budget online backup

Pros

  • Online storage, multi-device sync, and mirroring
  • Fantastically affordable lifetime plans
  • Extremely secure and private
  • Free 6GB account

Cons

  • Virtual drive integrates with Windows Explorer as a drive letter
Price When Reviewed: Annual: $59.88 (currently $49.99) for 500GB for a year; $119.88 (currently $99.99) for 2TB; Lifetime: $299 (currently $199) for 500GB; or $599 (currently $399) for 2TB; $1,890 (currently $1,190) 10TB
Best Prices Today:
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Price
pCloud (annually)
$59.88
Price comparison from over 24,000 stores worldwide

Who should use pCloud?

For those desiring a feature-packed online backup solution that’s insanely affordable over time, pCloud is our current pick. Why? It offers some great lifetime plan: $199 for 500GB ($50 yearly), or $399 for 2TB ($100 yearly) and $1,190 for 10TB ($200 yearly). With many 1TB plans costing $80 to $100 or more a year (OneDrive is now $100), you’ll be saving money after only a few years.

pCloud’s other neat trick is backing up from your other online accounts: Google Drive, OneDrive, Drop Box, and even Facebook. That’s a very handy end-user feature. As are the phone apps to back up your photos, etc.

pCloud: Further considerations

pCloud’s backup is actually two-way sync, but revisions are maintained for 15 to 180 days. A lifetime plan is only good while the company exists, but the Swiss-based firm has been around since 2013, so we expect continued solvency. Note that this is our standard caveat for any online storage/backup service offering lifetime plans.

Note that OpenDrive (listed above), and Nordlocker vied for best budget distinction. There are also S3-compatible services that are very affordable if all you want to do with your online storage is to back up to it.

Read our full pCloud review

Arq 7 Backup – Best for consolidating online storage

Arq 7 Backup - Best for consolidating online storage

Pros

  • Super-clean interface and setup
  • Affordable online storage
  • Local and online backup
  • Backs up to and from a wide variety of third-party online storage services
  • Flawless operationally in our testing

Cons

  • No plain file backup
  • Solo client software is a tad pricey
Price When Reviewed: $49.99 for stand-alone client I $59.99/yr for software subscription and online storage, 5 PCs
Best Prices Today:
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Price
Arq
$49.99
Price comparison from over 24,000 stores worldwide

Who should use Arq 7?

Anyone who leverages multiple storage services for backup will be interested in Arq 7, which allows you to create multiple jobs under one roof to upload and download from the majority of them.

Supported services include Amazon, Google Drive and Cloud, OneDrive, Dropbox, BackBlaze B2, SFTP, S3-compatibles, some less known vendors such as pCloud, and more.

The Arq 7 interface is easy-to-use and navigate, which is a huge boon considering how intimidating backing up to multiple services can be for new users. It’s also rather spartan; if you’re looking for bling, forget it.

My only minor quibble with Arq 7 is that it’s a bit of a one-trick pony — only backing up. There are no perquisites such as partition or drive-image backups, cloning, recovery via boot media, such as those offered by iDrive. Not even sync is supported.

Arq 7: Further considerations

If you only want to leverage your own existing online storage services, Arq 7 is available as a $49 standalone client with a perpetual license. With Arq’s own storage, it’s still only $6 a month, or $60 yearly for 1TB and five users.

Still, backup is by far the most important task and Arq 7 does an excellent job of consolidating data to or from multiple online storage services.

Read our full Arq 7 Backup review

Icedrive.net – Best free cloud backup

Icedrive.net - Best free cloud backup

Pros

  • 10GB free account
  • Decently affordable pay accounts
  • Virtual drive and sync jobs
  • Easy, attractive client

Cons

  • Mac client not as responsive as it should be
Price When Reviewed: $6 per month for 1TB
Best Prices Today:
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Price
Icedrive
$6
Price comparison from over 24,000 stores worldwide

Who should use Icedrive?

Icedrive offers both a free 10GB service and paid tiers. That’s 5GB more for free than with our former pick, Sync.com. The Icedrive web interface is both an attractive and easy to navigate, as is the client software (Windows, macOS, iOS, Linux, and Android). Said client software offers the same sync functions for free accounts as it does for paid tiers, which gives it a leg up over the free tiers of many other services.

There’s also a local virtual drive à la Dropbox, Google Drive, and others.

Icedrive: Further considerations

While 10GB of storage isn’t enough for power users or businesses, if you’re simply looking to keep documents online with the ability to sync them across multiple devices for free, Icedrive is a reliable service with an excellent client. Plus, you can always upgrade to a paid tier for more storage as needed.

That might not be as pricey as you’d think, though the discounted prices on the site are for the first year only. Annually, Icedrive is $29 for 2TB (discounted from $99), $49 for 4TB (discounted from $159), and $99 for 6TB (marked down from $269). Most users will be best off with the 2TB plan which is quite competitive.

Note that those discounted prices are for the first year only, reverting to full boat after that.

Read our full Icedrive online storage review

Backup software with cloud backup/storage support

Typically, we separate our reviews of cloud backup services from local backup software (as seen in our best Windows backup software roundup.) But those lines have been blurred with backup software that includes support for cloud backup and storage. The following are reviews of such hybrid offerings:

  • Dropbox Backup: Dropbox Backup is a nice solution for one-person account users, despite surcharges for long-term version retention.
  • MSP360 Managed Backup: Backup for multiple computers at a decently low fee. Local and online, file-based and imaging, along with disaster recovery are all provided via manageable local clients.
  • R-Drive Image 7.3: This backup program has expanded support for cloud storage services — including the Amazon S3 and S3-compatible repositories
  • Iperius Backup Basic: This backup program offers power aplenty, but the learning curve and interface might occasionally flummox less-experienced users.
  • EaseUS ToDo Backup 2025: A full-featured program that ranks among the top; its free version is particular robust.
  • Handy Backup 8.5 Professional: Top-notch features might’ve garnered an Editors’ Choice award had it been entirely glitch-free and a bit easier to learn.
  • Ashampoo Backup Pro 26: Overarching support for myriad backup chores with easy-to-understand wizards.
  • Zinstall FullBack: Unique among backup programs, it offers full migration of backed up data and apps to a new OS installation — for a relatively steep price.
  • Aomei Backupper Pro: A complete backup solution capable of preserving your important data both locally and remotely.
  • Aomei Backupper Standard: A respectable free backup program, if you can tolerate the occasional ad. It’s cloud storage is affordable but can only be used for backups, no other data.
  • Acronis True Image: Besides being feature-packed, including support for cloud backup storage, Acronis throws in protection against viruses and malware.
  • Retrospect 19 Solo: We like that this backup program includes support for both proprietary and third-party cloud storage, but not its lack of disaster recovery.
  • Retrospect 19 Desktop: The pro version to Solo’s consumer version, Retrospect Desktop covers all the bases, but has a steep learning curve and high price.

Even local backup software that doesn’t offer a formal cloud component can be made to incorporate the most popular online storage services, using a cloud storage manager.

The good news is that you have lots of options for putting together a comprehensive backup strategy including local and remote copies of all your data!

How PCWorld tests and evaluates online backup services

As noted above, the performance of online backup services will vary wildly according to their location and the network equipment between you and the data depository. We installed the software and backed up the same 2GB data set to check for any major issues or glitches in the client software. These are noted in the reviews.

See our article on how PCWorld tests cloud backup services for all the details.

Who curated this article

Jon Jacobi has been dabbling in the computing arts since the days when that required flipping switches. He has witnessed data storage morph from punch cards and tape to solid state drives. He’s been using and testing HDDs, SATA SSDs, and NVMe SSDs for PCWorld for well over two decades. That necessarily includes the software and services that support data storage. To paraphrase a well-known commercial, you might say he’s seen a thing or two.

How to pick an online storage and backup service

Cloud backup has unique considerations. Familiarizing yourself with the following key areas can help you find the cloud backup service that best meets your needs.

Capacity

Obviously, you’ll need as much storage as you have data, plus a little, or possibly a lot, more if you want to track changes and save previous versions of files — if that’s supported. Some services keep multiple versions of files, some don’t. In many cases there’s a time limit.

Price

Nearly all online services charge differently depending on amount of storage involved. Uploads are free, but downloads may be limited. In some cases, there are upload and download charges. Read the fine print.

Aside from the free tiers available from a service like Dropbox, pricing is fairly consistent across services, though you definitely get more capacity for your money from some vendors.

Features

As we mentioned previously, in addition to backup, you may want to share your files with others, work with them from mobile devices, or even edit them with office applications such as those available with Dropbox, Google, and OneDrive. If you do intend to work online, we recommend that you maintain a local copy as far-more-quickly-restored backup, as well as a hedge against Internet downtime. 

OS and device support

Most services provide client backup software for the major operating systems (Linux, OS X, and Windows) and both Android and iOS. Make sure the service you sign up for supports your entire panoply of computers and devices.

Privacy

If you’re concerned about the privacy of your data, make sure you use a service that allows the use of a personal encryption key that you define. Do NOT lose it, as it is absolutely required to restore your data. Sadly, using your own key often limits the types of services (e.g., no mobile backup) available.

If private encryption keys aren’t available, read the privacy policy, especially with the free services—there are significant differences.

FAQ


1.

What’s the best online backup?

When it comes to the sheer volume of features, iDrive is the pick of the online backup litter. With honorable mentions to Livedrive for unlimited storage, and Sync.com for free storage with real backup features.

2.

What’s the best cheap online backup?

Much of the “cheap” equation depends on how much storage you need. Icedrive in its 10GB free incarnation is PCWorld’s top pick for small amounts of data, with 5GB Sync.com next in freebie line. If you’re wondering why no OneDrive, Google Drive, etc. it’s because they don’t offer backup functions. Dropbox now offers a backup function (beta), so that’s another runner-up. Just avoid the Teams version of Dropbox Backup, which moves data before actually backing it up.

For up to 1TB of storage, the lifetime deal of $199 from pCloud is hard to beat.

3.

How reliable is cloud backup?

Generally speaking, data centers are backed up to the hilt, and some of the larger ones even back up to different geographical locations. Availability (hopefully 24/7) can also be important. Check for news of outages and the vendor’s own service blogs. All the services we’re aware of have been near-100 percent reliable.

4.

What speed and data transfer rates should I look for?

Speed in most cases these days is far more dependent upon the speed of your broadband connection than that of the online service, though the geographical location of the storage and the equipment in between can make a significant difference. Check the location of the service’s data servers if speed is important to you. Or, just give the trial a whirl and see if you can live with it.

5.

How often should you schedule backups?

Ideally, you should back up your data as often as possible. This is especially true if you are working on an important project or have data that you absolutely cannot afford to lose. It’s a good idea to automate the backup process and have the cloud service back up your data every hour or so. You might also consider real time (as files are changed), or continuous (more granular scheduling such as every 5 minutes.)

6.

What’s the difference between cloud backup services and services like Google Drive, Dropbox, and OneDrive?

Services such as Google Drive, Dropbox, and OneDrive are considered cloud storage services because they don’t offer local backup clients, but sync via a local virtual drive or web interface. A user must place their files onto the service’s cloud manually.

A cloud backup service provides a desktop client with either versioning or retention of all the files you’ve backed up. Cloud backup service providers may also offer additional data security measures such as end-to-end encryption.

7.

Is it safe to store my data online?

Yes! All cloud backup services offer encryption of your data both during the transfer to and from your computer as well as while your data is stored on the provider’s servers.

While this encryption stops others from being able to view your data, it doesn’t necessarily stop them from stealing it. Generally speaking, while not infallible, cloud backup services are one of the most secure options for storing your data.

8.

Do you need to back up everything on your computer?

You should at least back up all data that you can’t stand to lose. All devices will likely experience technical issues over time and oftentimes this leads to your data being lost from that device. So you should do regular backups of everything that is important to you. However, backup services typically offer more storage than most people can use, so it’s never a bad idea to safely store all of your data in case of emergency.

9.

What’s the difference between sync and backup?

Though there can be variations such as one-way and mirroring, sync is generally thought of as any change (deletions included) to a data set reflected on all the data repositories involved in the sync. The change can be made in any repository and will propagate to the others. That includes the source, the online storage, and any devices linked to the account.

Backup, on the other hand, should be an immutable copy of your source data from a point of time. In practice, however, vendors may use what’s known as versioning, i.e. retaining older copies of files while using the most recent version as the file shown in the backup. The effect is largely the same as incremental backup and requires a lot less time and space.

Alas, when versioning or even plain backup are involved, there may be limits on how long older versions and deleted files are retained. This isn’t true backup, but simply a safer version of sync that allows vendors to reclaim space after a period of time. The good news? Most users won’t really need those older files. For those that do, be careful which service you choose.

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