I remember when AI images were easy to spot thanks to dead giveaways like freakishly mutated hands, warped faces, and Escher-like architecture. That was way back in 2023. Since then, things have progressed fast. AI image generators now are so good that it’s genuinely hard to tell what’s real and what isn’t.
But that doesn’t stop us humans from thinking we still have an eye for what’s real and what’s fake. So if you still think you’ve got it, then go ahead and give it a try with Slop Sense. It’s a free website with a handful of games that put your AI-detecting skills to the test.
My favorite game is called Reality Check where you’re shown an image and have to guess whether it’s a real photo or an AI-generated one. You get 10 seconds to make each guess and 60 seconds to rack up as many points as possible.
You’ll earn points for correct guesses, lose points for mistakes, and get bonuses for stringing together correct answers. When the timer runs out, you can go back through the images and see which ones tripped you up. It even provides the prompt used to generate the AI images. My score was shockingly abysmal at 12 out of 22 correct.
There’s also Ghostwriter, which takes the same idea but asks you to guess which text is written by AI and which is written by humans. I actually found this to be easier, but that may be because my job involves actually writing text all day.
These are a fun time waster and if nothing else, they’re an eye opening experience for how convincing AI-generated images and text are becoming—think about that the next time you’re mindlessly scrolling through social media confidently thinking you know what’s AI slop and what’s not.
Oh, and the irony of using AI to build games about spotting AI isn’t lost on me.
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The better I get at using AI, the less I trust it.
I know, I know — that sounds backwards. We’re being sold a future where increasingly capable AI assistants take more and more work off our plates. But after spending a frankly embarrassing amount of time building an elaborate AI-powered NFL betting project over the last few months — and especially after suffering through an infuriating $1,500 catastrophe this week — I’ve come to the opposite conclusion.
AI works best when you treat it like an idiot.
Some context: I co-host a small NFL player-prop show as a side project. Because I am apparently incapable of enjoying hobbies like a normal person, expanded my existing research into creating an AI research system to augment my own analysis. I want to know ball on camera, obviously.
It started simply: Analyze the games. Find interesting player props. Tell me what you think. Let’s make some money!
That worked surprisingly well — until it didn’t.
Welcome to another edition of Prompt Mode, your weekly AI newsletter.
I’m PCWorld executive editor Brad Chacos, filling in this week for your host, Ben Patterson. Each week on Prompt Mode, we’ll be serving up analysis of the AI trends that matter to everyday users like you and me. Stay tuned for practical AI tips, hands-on experiences with the latest AI tools, and–you guessed it–prompts to help you get the most out of your AI assistants.
AI desperately wants to be helpful. Ask it a question and it wants to give you an answer, even when the correct answer is “I don’t know.” Give it a theory and it’ll happily find evidence supporting it. Find a promising new approach and, if you aren’t careful, suddenly that approach has somehow become part of the methodology that supposedly produced last month’s results. I could go on.
So BWR, as I call my increasingly deranged side project, evolved. And as I saw how stupid and forgetful AI can be, I started putting the AI in a cage.
Research ideas couldn’t automatically become part of the production model. New approaches had to compete against the existing one. Historical testing could only use information available at the time. Results were preserved so failures couldn’t conveniently disappear. I created separate AI challengers whose job was essentially to tell the main system that it might be full of shit, because AI is so often deeply full of shit.
I even had to teach the damned thing that “I don’t know” is an acceptable answer. Seriously!
After endless days of trials, errors, and hammering rules into place: It worked! The less freedom I gave the AI, the more useful it became.
That’s been my biggest lesson from this rabbit hole. AI can do things that still blow my mind, but capability and reliability aren’t the same thing. The more I care about the result, the less I trust AI to simply figure things out. I want boundaries, checks, receipts, and explicit permission to fail rather than make something up.
I thought I’d built enough of those safeguards.
Then BWR friggin’ blew up this week.
AI stumbles over its own feet
Without drowning you in the deeply uninteresting details of my fake football laboratory, I discovered that critical pieces of the project’s underlying state weren’t preserved and recoverable the way they should have been, despite my safeguards.
And fixing the mess created an even nastier problem. I’d built safeguards to stop AI from hallucinating about football. I hadn’t adequately safeguarded against AI hallucinating about itself.
Now I was asking AI to reconstruct its own missing history — and a plausible reconstruction isn’t necessarily the real one. I couldn’t just ask, “Is everything fixed now?” and trust the cheerful answer. Every recovered piece had to be treated like evidence at a crime scene.
I spent roughly 25 hours this week, during a frantic period here at my normal job, doing AI forensics on a system I’d specifically designed to protect itself from AI failure. Between my time and the obscene number of tokens I burned fixing it, I figure the fiasco would’ve cost north of $1,500 at standard rates.
For an NFL betting side project. (Again: Normal hobbies aren’t really my thing.)
BWR survived. My sanity mostly did. But the experience changed how I think about local AI.
Seizing my own AI destiny
If I need AI in a big black box, I want it to be MY big black box.
Jon Martindale / Foundry
Running a model locally won’t magically make AI trustworthy. A local model can confidently make stuff up just as well as a cloud model. But I can control everything around it.
I want the logs. I want the checkpoints. I want the artifacts. If I’m going to spend months building something increasingly complex, I want its state sitting somewhere I control rather than trusting a black box to remember what matters, and to be fully recoverable if the brittle house of cards ever falls down again.
Cloud AI isn’t going anywhere for me; having some frontier hooks is crucial in my quest to break Las Vegas. But local AI suddenly looks less like a fun enthusiast experiment and more like infrastructure if you’re doing serious work.
Fortunately, I have an RTX 4090 system sitting a few feet away.
It’s funny how quickly “running AI locally” becomes appealing after catastrophic AI hallucinations eat 20 hours of your life.
So yeah, the better I get at using AI, the less I trust it. Maybe it’s time I owned more of it, too.
That’s it from me. AI guru Ben Patterson will be back in the saddle (and your inbox) next week! Don’t forget to sign up to start receiving this newsletter directly.
Just when I think I’ve seen everything Reddit has to offer, some obscure subreddit pops up and proves me wrong. There are seemingly endless numbers of them, so realistically you don’t have enough time to browse your way to the bizarre, underappreciated stuff.
But with a site like Map of Reddit, you might be able to find those niche subreddits a bit easier. It’s a free, interactive site that plots more than 116,000 subreddits as dots in one giant galaxy. Each dot represents a community and the closer two dots are together, the more overlap their communities have.
The map is built from around 1.5 billion Reddit comments, which makes for a more nuanced and accurate picture of relationships rather than an algorithmic guess at which topics belong together. And you might be surprised at how some of the neighbors are ones you’d never predict—quizzically looking at you Twitter and FBI subreddits.
The map is fully interactive so you can click and drag to move around, zoom in, or use the search bar to find a specific subreddit. If you click on a community dot, you’ll get some more information plus links to all of the related subreddits.
Personally, I’ve used it to discover a ton of subreddits devoted to hobbies I didn’t even know were a thing. Ever heard of r/BirdsWithArms? Or how about r/HaveWeMet?
Reddit is a weird and wonderful place, but sometimes you need a map to find your way.
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Firefox 158 is out for Windows, macOS, Linux, and Android. This version brings improved PDF support, the ability to fill forms with the help of “AI,” as well as fixes for over 75 security vulnerabilities. Updates are also available for Firefox ESR versions.
Firefox 159’s release is scheduled for October 27th, 2026.
What’s new in Firefox 158?
Following the new Nova design introduced in Firefox 157, now a few technical boosts are being rolled out. The AI-based Smart Windows feature is designed to help users fill in forms more quickly. It’s being rolled out gradually, so it won’t be available to all users straight away.
Another improvement involves the saving of web pages as PDFs. Firefox now generates more accessible PDF files (i.e., fewer barriers), and a number of other shortcomings in PDF rendering have been fixed.
Firefox now supports the JPEG XL image format, which has been running as a Firefox Labs experiment since June. Image compression with JPEG XL is more efficient than with older formats like JPEG, PNG, and WebP, all while maintaining comparable image quality.
Security flaws fixed in Firefox 158
In the security advisory for Firefox 158, Mozilla lists 77 security flaws that have been fixed, 37 of which were discovered and reported by external security researchers (OpenAI’s Amy Burnett stands out with 9 reports).
Mozilla classifies 30 vulnerabilities as “high risk,” 33 as “medium risk,” and 14 as “low risk.” Among the fixed security vulnerabilities are 24 use-after-free (UAF) flaws, some of which can be exploited to run malicious code. Eight vulnerabilities can be exploited to escape the browser’s sandbox.
Firefox ESR updates
In addition to Firefox 158.0, ESR versions 153.5.0 and 115.43.0 are also now available. However, the latter is only available for Windows 7 and 8.1 and macOS 10.12 to 10.14, and will remain so until March 2027.
In the ESR versions, Mozilla has fixed the same aforementioned flaws that were also present in the code of these older browser generations. That amounts to 61 fixes in Firefox 153.5.0 and 17 in Firefox 115.43. (Firefox ESR 140 received its final update on September 29th.)
Sure, we all use AI in our everyday lives now, but what about taking a crack at training your own? Google Labs has a really cool project called Teachable Machine, which allows you to create and train your own basic AI model. The best part? You don’t need to know a thing about coding to do it.
Right now it’s limited to making models that recognize images, sounds, and body poses. More capabilities may arrive in the future. Teach it the difference between a ripe banana and a green one, how to recognize a clap instead of a whistle, or even to tell whether you’re sitting or standing. Those are just ideas off the top of my head. You can let your imagination run wild.
On the Teachable Machine website, click Get Started and choose whether you want to work with images, audio, or poses. Now it’s time to train the model by giving it examples to learn from. So, for example, if you’re training it to recognize images, you can upload photos or just use your webcam to show it different objects—the more examples the better. It’ll ask you to give each group of examples a name. Now click Train Model and watch it get to work.
Once training is complete, you can show it new photos or use your webcam to see how well it recognizes different objects in real time. If it isn’t getting things right, then it’s time to get back to training. Add more examples, train it again, and see if it improves. It’s a great way to get a feel for why the data you feed an AI model is so important.
If you want to take things a step further, you can even export your trained model and use it in your own website or app, although you’ll probably need some coding know-how for that. Otherwise, Teachable Machine is a fascinating afternoon project and an easy way to dip your toes into AI development.
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A VPN, or virtual private network, is one of the easiest and most effective ways to improve your online privacy and security. Whether you’re protecting yourself on public Wi-Fi, hiding your IP address from trackers, or accessing region-locked content while traveling, a VPN adds an important layer of protection by encrypting your internet traffic. The problem is that there are hundreds of VPNs competing for your attention, and separating the genuinely good services from the mediocre ones can be overwhelming.
Let us save you the time and effort. We’ve tested and reviewed a wide range of VPNs to narrow down the field to the very best options available today—whether you’re looking for the best overall VPN, the fastest service, the best free option, or the best choice for privacy, streaming, or travel.
When looking for the best VPN, you’ll want to look for a few things: trustworthy privacy practices, strong connection speeds, reliable streaming access, and a large, well-distributed server network. Every VPN featured below delivers on those essentials and adds something extra to help it stand out from the competition.
Why you should trust PCWorld for VPN reviews and buying advice: Here at PCWorld we’ve been testing computer hardware, software, and services since the 1980s. As reviewers and users of PC hardware and software, we put every product through its paces using rigorous benchmarking and hands-on evaluation. We’d never recommend something we wouldn’t want for ourselves.
NordVPN – Best VPN overall
Pros
Tons of VPN configuration options
Outstanding speeds
Included antivirus and password manager
Cons
Expensive
Price When Reviewed:
Basic plan from $3.39 a month for 2 years. Usually $12.99 a month.
Price comparison from over 24,000 stores worldwide
Who should use NordVPN?
It’s difficult to select the best overall VPN. For many years we chose the best VPN based purely on privacy, but VPNs have evolved to be more than just tools to browse online anonymously. Privacy is still important, to be sure, but so are speeds, extra features, server network size, and ease of use. NordVPN has it all, and that’s why it’s my top choice for VPNs and a truly solid option for everyone.
Nord is the most full-featured service on the market with tools that will appeal to power users as well as an easy-to-use app that is intuitive and straightforward even for beginners. The service also carries out regular independent audits and uses RAM-only diskless servers for increased security, so the privacy-conscious user can rest assured their data will remain anonymous.
For those who deem speed a priority, NordVPN will impress as well. Speeds in my testing averaged 72 percent of the base internet speed across all servers — making it the fastest VPN I’ve ever tested.
NordVPN: Further considerations
NordVPN’s desktop app is very easy to use and offers a ton of different features including access to the TOR network over VPN, multi-hop connections, Meshnet file sharing network, a security suite complete with ad- and malware-blocking, and Nord’s latest password manager and link-checker safety tool. Also, there will be no problems accessing any streaming service while using NordVPN and it has an extensive server network to connect to all over the world.
The only real downside is that NordVPN’s pricing can be more expensive than many other VPN services. Even with the discounts offered by long-term plans, it can still seem pricey. Still, you get what you pay for and in this case, it’s more than worth it.
Price comparison from over 24,000 stores worldwide
Who should use ExpressVPN?
Just like my other top pick, I think ExpressVPN is a great option for everyone. VPN novices will find that they can easily download the software, choose their server location, and connect — it’s as simple as that. But more advanced users will be able to choose from features such as split-tunneling, protocol optimization, kill switch, and more.
Plus, ExpressVPN has one of the most expansive device support networks I’ve ever seen. So the VPN can be used across practically any and all platforms no matter what device you’re trying to protect — with up to 14 simultaneous device connections (depending on your subscription tier).
The only reason I placed it second is due to the slight edge NordVPN has in regards to features and average speeds. Still, you can’t go wrong if you decide to go with ExpressVPN as your VPN of choice.
ExpressVPN: Further considerations
ExpressVPN has wide device support, as well as a smart DNS feature for set-top boxes, consoles, and more. It now offers an even more advanced version of it’s Lightway protocol called Lightway Turbo which increases speeds for many of its server connections—although not across the board as I found during my review. It’s even begun branching out to take a more holistic approach to security for users, adding ad- and tracker-blocking and, most recently, a password manager to the service, as well.
It’s not the cheapest VPN out there, but you do get excellent value for your money. Plus, ExpressVPN recently just revamped its membership model offering multiple subscription tiers so you can pick the plan that works best for your price range. The service also regularly brings in third-party auditors to validate its privacy credentials. And to top it off, ExpressVPN has proven time and time again to have a sterling user privacy record.
Surfshark – Best cheap VPN
Pros
Unlimited simultaneous device connections
Tons of extra features
Low price on long-term plans
Cons
Expensive month-to-month plans
Large portion of global servers are virtual
Price When Reviewed:
From $1.88 a month for 2 years + 3 free months. Usually $15.45 a month.
Price comparison from over 24,000 stores worldwide
Who should use Surfshark?
Surfshark is one of those VPNs that does everything well. It has blazing-fast speeds, a robust feature set (second only to NordVPN), and excellent privacy credentials thanks to its no-log policy and multiple independent audits. A subscription comes with all of your standard VPN features, plus infinitely customizable dynamic multi-hop connections, identity protection alerts, and antivirus/malware protection.
But the best thing about Surfshark is the price. Taking advantage of its 2-year plan offer will net you comprehensive protection for just over $2 per month. That’s basically unheard of for a premium VPN service—especially with the feature set it offers. Surfshark is a great all-around VPN option for most people. That being said, those who don’t want to pay an arm and a leg for their VPN will find that Surfshark easily meets their needs without breaking the bank. If you want to save some money and get one of the best VPNs on the market, look no further.
Surfshark: Further considerations
While the price for a monthly subscription to Surfshark might seem exorbitant, the long-term plans are much more affordable. Committing to long-term VPN plans should be weighed against each user’s needs, but Surfshark’s very affordable price means you won’t regret it even if you don’t use the full term.
The only other thing that potential users should be aware of is that Surfshark is based out of the Netherlands. The country itself has strong personal privacy laws, but it’s a member nation of the 14 Eyes Data Sharing Alliance, meaning the government could require Surfshark to share user data if asked. It shouldn’t matter due to the company’s independently verified no-logs policy, but it’s still something privacy-conscious users should be aware of before committing.
Price comparison from over 24,000 stores worldwide
Who should use Private Internet Access?
Private Internet Access (PIA) has been around for awhile and has demonstrated that it can continue to innovate and improve with each passing year. The latest version of PIA is no different. By putting itself through yet another independent audit of its no-logs policy it keeps proving that user privacy is its top priority.
I think it can be a great VPN for all users. However, where PIA really shines is in its price and extensive customizable feature set. It has one of the least expensive subscription plans of any top VPN, both monthly and long-term. Plus, power users and those who like their apps to be customized to their individual needs will especially love all of the tweaking that this app allows you to do.
Private Internet Access: Further considerations
PIA also provides generous unlimited device connections and an absolutely insane server network that claims to have over 35,000 available servers, but with fewer country locations than other top competitors on this list.
The service does have a rather outdated interface and I found a few awkward interface issues. It’s also not the fastest service I’ve ever tested, with speeds well below the fastest I’ve seen. But neither of these issues should take away too much from the great value PIA offers.
Price comparison from over 24,000 stores worldwide
Who should use Proton VPN?
Whether you opt for the free or paid version, Proton VPN is a good choice for anyone. The free version specifically will appeal to those on a tight budget, or those who just need a VPN to do the occasional online task safely and securely online.
Many free VPNs come with either ridiculous limitations or annoying ads. Mercifully, Proton VPN has no ads and the restrictions are fairly tame compared to other services. For the low, low cost of nothing, you’ll get a one-device connection limit and access to 10 servers located all over the world. In my testing I found that speeds were very good even with the free version, ranking in the top 10 of all VPNs, paid or free. And since there are no monthly data limits on Proton’s free VPN servers, it’s also an excellent option if you want to stream videos while using a VPN — just be aware, the free servers don’t promise to work with Netflix like some of Proton’s paid servers do.
Overall, you get a lot for paying nothing and this easily makes it our favorite free VPN.
Proton VPN: Further considerations
The VPN is from the same company behind Proton Mail, a privacy-focused email service, so it’s very easy to integrate the VPN into the whole Proton ecosystem if you so wish.
The company has undergone multiple independent audits confirming its no-logs policy — including the free VPN, as well. The monthly price for the premium version does come in at the expensive side though, so I would recommend trying out the free version first before you upgrade.
Price comparison from over 24,000 stores worldwide
Who should use Mullvad?
Mullvad is the undisputed king of privacy and anonymity. I’ve never seen another VPN that actively resists knowing who you are the way Mullvad does. Mullvad doesn’t ask for your email address, name, or anything else. Instead it assigns a random account number that acts as your identifier and login. The service accepts payments using standard methods such as credit cards and PayPal, but you can also mail your payment in cash to remain as private as possible. Mullvad also comes with a strict no-logs policy and doesn’t collect any identifying metadata from your usage, all of which has been backed up by multiple independent security audits.
Mullvad is built with one goal in mind: protecting your privacy, even if it means leaving out a few extra features. It’s still an excellent VPN for everyday use, but privacy-focused users will get the most out of its anonymous payment options, strict no-metadata policy, and unwavering commitment to keeping your data private.
Mullvad: Further considerations
Mullvad does come with a few more perks than just privacy. It’s also fast, ranking among our top five for speeds. Additionally, it offers a standardized fee across all plan lengths. While this makes it very affordable month-to-month, it does lose value compared to other top VPNs in the long-term.
I also found some hiccups when trying to access streaming services, so users who want their VPN to bypass location-restricted content may want to take that into consideration before subscribing.
Price comparison from over 24,000 stores worldwide
Who should use CyberGhost?
If you travel frequently then you want variety and wide coverage in the server locations from your VPN. CyberGhost provides both by offering a staggering 11,500+ servers for users to connect to, which is more than twice as many as most other VPNs on this list. Unlike some competitors, these servers aren’t all concentrated in the U.S. or Europe, either. The server network totals 100+ countries all across the world. The service even recommends optimized servers to users for various needs such as gaming, streaming, and torrenting and has special secure physical “NoSpy” servers that you can connect to housed in its home offices in Romania.
Due to its plethora of servers and locations, CyberGhost is one of the best options for finding a server no matter where you are in the world. For those who travel a lot or just need access to a diverse and vast server spread, CyberGhost is definitely worth consideration.
CyberGhost: Further considerations
CyberGhost also has a well-designed Windows app that is intuitive and easy to use. It lacks some of the power-user features that other VPNs on this list provide such as multi-hop and IP rotation, but that shouldn’t be a deal breaker for the average user.
In my testing I found that some of the servers were faster than others, with servers located in Europe having excellent speeds and servers in Asia not fairing as well. But overall, the speeds are good enough to do most of what you want to do with a VPN — web browsing, streaming, etc. Thankfully, the service is in the process of upgrading its network to 10Gbps so speeds should get a bump in the near future.
With the large number of VPNs out there, it’s good to know that there are several that rise above the fray. Not all of them can make our list of the best VPNs, but the following are strong options in their own right.
PrivadoVPN: A strong overall service, but the free version of the VPN really stands out and is second only to Proton VPN. The server network is smaller and it doesn’t come with quite as many extra features though.
Windscribe Pro: Great security, with both a Windows client and browser extension that work in tandem to block ads while keeping your browsing private. It also has a decent free version, but a wonky interface and small server network hold it back.
Hide.me: A well-rounded service that ticks almost every box and the fantastic array of configurable settings make it a power-user’s dream. My latest tests showed inconsistent speed results and the Windows app is a bit tricky to use if you’re not used to VPN settings.
IPVanish: This U.S.-based VPN nails all of the basics: decent speeds, a large global server network, and privacy promises backed up with independent audits. However, it stumbles a bit with unblocking streaming services and the monthly price is steep.
Norton VPN: This simple and effective VPN from trusted security giant Norton is quickly becoming hard to ignore. It has a dead-simple-to-use interface and it’s recently seen big upgrades to its feature set and privacy commitments, but it only offers yearly pricing and the server network is still on the smaller side.
Can I get a better VPN deal?
The VPN prices on this page are the latest daily tracked baselines, but they do not always account for the lowest promo price. In shopping, it pays to compare long-term discounts against renewal pricing.
See PCWorld’s compilation of the best VPN deals for the best pricing on our favorite VPN services. Special deals are offered frequently throughout the year, so you should have a few chances to snag your favorite VPN at a steep discount if you can time it right.
Additionally, sales events such as Amazon Prime Day in mid-July and Black Friday at the end of November provide excellent opportunities to find even cheaper VPN deals.
How we test VPNs
We judge VPNs on a variety of criteria including server network, connection speeds, privacy protections, ease-of-use, additional features, and cost. For a more detailed guide on our evaluation process, check out PCWorld’s comprehensive guide on how we test VPN services.
Speed tests are kept as simple as possible. We average the connections between different global locations for any given VPN and then compare them to our baseline internet speed to get a good picture of the overall connection speeds.
We thoroughly research and analyze the privacy policies and histories of each VPN and note any outstanding discrepancies or data collection issues. Experience and ease-of-use are subjective, but we try our best to give an accurate representation of how it feels to work with the VPN. And finally, we compare the value of the service based upon its price and additional features to the industry average to help you gain an accurate picture of what you’ll get for your money.
Who curated this article?
Sam Singleton is PCWorld’s VPN beat reporter and jack of all trades. When he’s not on the hunt for the best computer deals he’s covering VPNs, productivity software, laptops, and a wide gamut of consumer-grade hardware and software.
How to choose the best VPN
One of the first things you should look for when shopping around for a VPN is the number of servers and locations. It’s difficult to judge any VPN by just one feature, but a semi-reliable way to tell if a VPN is even worth your time is to look at the server network. Anything with 1,000 or more servers and 30 or more country locations will do.
Speed
The next thing to consider is a VPN’s speed. This may be tricky to do since you aren’t likely to be able to test connection speeds without paying to use the service. Reading reviews online will give you a general estimate. Look for reviews, like ours, that give you a relative average of connection speeds rather than direct Mbps speed comparisons, for a more accurate picture. Consistency across time and servers provides you with a better idea of how the VPN connections will be during real-world use.
Privacy
You’ll also want to read up on a VPN’s privacy protections. Does it have a no-logs policy? Has it undergone any independent audits of its servers? Where is the VPN company located? Look for a clear no-logs policy, strong encryption, and trusted protocols like WireGuard or OpenVPN. Independent audits can help verify that a VPN actually follows through on its privacy claims. Useful extras like a kill switch, DNS leak protection, and RAM-only servers can provide additional protection. Knowing where the VPN is based, who owns it, and how open the company is about its data practices can give you good insight as well.
Price
When choosing a VPN based on price, don’t automatically go for the cheapest option. Look at the long-term subscription cost, renewal price, money-back guarantee, and what you actually get for your money. Many VPNs advertise tempting discounts on one- or two-year plans, but the price can jump sharply when it’s time to renew. In most cases, the best value comes from a VPN that combines a reasonable long-term price with the speeds, features, and privacy protections you need—even if that means paying a bit more to ensure you’re getting the best of these features.
The VPN features you should care about
Don’t let a large number of extra features that a VPN offers seduce you. Chances are, you’ll only find real value from a handful of VPN extras. Among those, be on the lookout for the following:
Kill switch
Say your VPN disconnects for some unexpected reason, the kill switch will automatically activate and block access to the internet, thereby keeping your online activities from accidentally being revealed.
Split tunneling
This feature allows you to designate certain types of traffic to be encrypted and sent through the VPN, while other content, such as games, remains unhindered by the extra security. In other words, it’s a way to avoid any potential bottlenecks that could affect performance.
Multi-hop
When you want to be extra private, or a situation seems to warrant added measures — such as public Wi-Fi at a coffee shop — multi-hop lets you send your traffic through two or more VPN servers, as opposed to just one, where it is re-encrypted at each pass.
Protocols
A VPN’s protocol is the set of rules that governs how online traffic moves from a device, through a VPN server, and to the web. There are several popular options, such as OpenVPN, WireGuard, IKEv2, PPTP, and others, and each has its own advantages. Our preference is WireGuard. It’s the best choice for most people, and is open source, so it’s continually being refined and checked for security weaknesses.
NordVPN is our pick for the best VPN. Not only does it have the fastest speeds and a large server network, but it’s also the most full-featured VPN on the market. There is currently no other VPN on the market that provides as much value or as extensive a feature-set as NordVPN and that’s why it’s our top pick.
2.
What is the best cheap VPN?
Surfshark is our pick for the best cheap VPN. Not only does it provide great speeds, but it also comes with a robust feature and excellent privacy credentials. If you opt for a long-term plan, Surfshark offers all of this for pennies on the dollar compared to many other VPNs. In terms of budget-friendly services, Surfshark simply can’t be beat.
3.
What is a VPN?
VPNs create a secure tunnel between your PC and the internet. When you connect to a VPN your web traffic is routed through a selected VPN server to make it appear as though you’re browsing from that server’s location, and not from your actual location. The VPN app will also encrypt your data so that any third parties such as your ISP are prevented from seeing your specific online activities.
An obvious application for a VPN is when using public Wi-Fi. A public network is open and undefended. Anything you do on it can be monitored by motivated parties. A VPN obfuscates your activities by funneling your internet traffic through at least one server that’s not associated with you and adding encryption to the data. Another use is to spoof your location.
That being said, while a VPN certainly strengthens your privacy and security online, it does not make you totally anonymous, as there are myriad site-level ways that your are tracked.
4.
Can I be tracked with a VPN?
While VPNs certainly offer you better privacy and security, they don’t make you completely anonymous nor keep you from being tracked entirely. A VPN reduces exposure, it will keep your ISP from seeing your traffic, but it does not stop site-level tracking or logged-in identity. For example, when you sign into a website, your identity is still revealed to that website, VPN or not. Or when you log into your Gmail account while using a VPN, Google can now collect personalized cookies based on your browsing.
5.
Will a VPN protect me on public Wi-Fi?
Yes, a VPN can help protect you when using public Wi-Fi by encrypting your data and masking your IP address. This makes it much more difficult for hackers to hijack your online traffic and steal sensitive information like passwords or credit card details. Public Wi-Fi is often vulnerable to man-in-the-middle attacks, where hackers intercept your data en route to the server. A VPN can protect against this by encrypting the connection, thereby making your data unreadable and all but useless to any potential snooping third parties.
It’s worth noting however that VPNs can only protect you from certain threats and it won’t make your device or traffic completely secure. It’s always good practice to use strong passwords, enable extra layers of security such as two-factor authentication, and regularly update your apps and devices to patch any vulnerabilities.
6.
Will a VPN slow down my internet?
Most likely you will see a moderate speed decrease to your internet while using a VPN. This is mainly due to the process of your internet traffic being rerouted and encrypted through a VPN server before heading on to its destination. The amount of latency you will experience through this process is down to what country’s server you choose to route your traffic through. If you choose a server located on the other side of the world, then you will generally notice a much greater hit than if you were to connect to a server nearby in your same country.
Thankfully, most modern VPNs should have the infrastructure to maintain high-speed, secure data transfer rates. So it’s likely you can still browse and stream without much of a noticeable impact while using a reliable VPN like those on this list.
NTI Backup Pro 7 offers a lot of backup functionality, including file/folder, image, continuous, and cloud backup; network; and even optical disc support. But I found numerous annoying glitches and the cloud storage is pricey indeed.
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NTI Backup Pro 7 is what one might refer to as the whole enchilada. It offers file backup, imaging/drive backup, continuous backup as well online backup to NTI Cloud (powered by Microsoft Azure). It backs up to and from networks, and is one of the rare backup programs that supports optical discs.
I was psyched at the feature list and assumed that in the 10 years since I last visited NTI’s flagship backup program, it would be finely honed and bullet-proof. However, first in 2024, and now in 2026, there are still numerous glitches of various types. In the end everything works, but with this much time on the market, it should be rock-solid in all aspects.
As I mentioned, NTI Backup Now Pro 7 offers file and folder backup, drive and partition image backup, continuous backup, and cloud backup. Continuous backup is file and folder backup where changes are backed up as they occur. Cloud backup is also file and folder backup, but to NTI’s own, extremely pricey online storage.
The plain file/folder, image, and online backups are stored in proprietary container files (single large files with all the data contained inside), while the continuous backup is a browsable plain file backup — i.e., files are copied as you would using Windows Explorer. Older revisions of files are kept in a separate folder.
NTI Backup Now Pro 7’s wizard-like interface handily steps you through the process of creating a backup job.
The Backup Now Pro 7 interface is very straightforward, though unlike the EZ version, there’s no hand-holding when it comes to selecting data to back up. No biggie, but it could be just a tad friendlier.
The just-mentioned NTI EZ Backup Now 7.5 (which is $10 less per license) has a slightly more intuitive workflow, though the interface is not one of the prettiest. It lacks the Pro version’s continuous backup, but is otherwise roughly feature equivalent.
NTI EZ Backup Now 7.5 is a bit friendlier than the Pro version, and didn’t have the imaging issues we had with Pro.
Back to Pro…. There’s granular scheduling (in addition to the continuous, of course) available, as well incremental backups to save space, and automatic maintenance of destination storage by purging older files when necessary. Encryption and password protection are also provided.
An NTI Backup Now Pro 7 feature that I absolutely love is the ability to choose multiple local destinations (a secondary internal drive plus external drive, etc.) for a backup job. It would be nice if you could combine local with network locations and the NTI Cloud, but hey, it’s a start
And yes, the program will back up both to and from network locations. As well as to FTP. And, as mentioned up top, Backup Now Pro 7 even supports optical discs.
How much does NTI Backup Pro 7 cost?
At the time of this writing, NTI Backup Now Pro 7 was on sale for $50 (it was $40 two years ago), down from the normal $60 retail price. The EZ version without the continuous backup was $35, $15 off of full list. The continuous backup-only NTI Shadow program is also $30 on sale.
An NTI Backup Now Pro 7 feature that I absolutely love is the ability to choose multiple local destinations (a secondary internal drive plus external drive, etc.) for a backup job.
NTI Backup Now Pro 7 offers a variety of scheduling features as well as incremental backup.
NTI Cloud (required for cloud backup) is free for one-month of 16GB, $5 a month for 32GB, $10 monthly for 64GB, $20 a month for 128GB, $40 per month for 256GB, $100 a month for 640GB, and $200 a month for 2TB.
Google Drive offers 15GB for free. No matter which way you cut it, the NTI Cloud is extremely expensive. As it’s the only online storage service supported, Backup Now’s online backup is not well suited to the average user.
Note that you can use just about any backup program, with nearly any online storage service, by employing a cloud storage manager.
How well does NTI Backup Pro 7 perform?
The interface scaling issues I experienced during my last look two years ago were gone on one test bed, but I still had to override High DPI settings on another to get Backup Now Pro to render properly. It’s still very slow to enumerate the storage tree and the program in general is less than sprightly — aka, slow. Given that our test bed is quite fast, there’s no excuse
Seemingly, it doesn’t query the file system pre-emptively as is common practice. While all these idiosyncrasies may seem picayune, they add up, and do nothing to reassure me that the actual backup functionality will be bullet proof. As it turned out….
While file/folder and continuous backups to local media went off without unusual glitches, imaging proved an issue — as it turns out, because we remote control the test beds using Microsoft Remote Desktop. Backup Now Pro 7 didn’t like this, cancelling every image job before it was five seconds old.
After over a week of back and forth, and hours of troubleshooting, NTI explained this as a security “feature.” However, the logic behind it escapes me, and it’s hard to consider it a feature when no other program exhibits the same behavior. R-Drive Image, Acronis Cyber Security Home Office, Aomei Backupper, and Macrium Reflect Home all backed up without a fuss.
NTI Backup Pro 7 will not work if you’re controlling the PC it’s installed on via Microsoft Remote Desktop.
I checked NTI’s EZ Backup Now 7.5 (see above) to see if it suffered the same ‘feature,” and while it failed initially, on the the second try it imaged a partition correctly. Apparently, a partial implementation of said “feature.”
Another annoyance was that choosing to stop a 7GB cloud backup job at 30 percent didn’t stop the backup. I waited a full 10 minutes, then killed the process to cancel the job. Perhaps I was impatient, or perhaps the stop request wouldn’t have been processed until the current 7GB container file was completed — i.e., at 100 percent.
A smaller online backup of the documents, desktop, and downloads folders proceeded without incident, as I’m sure the larger one would have too, if I hadn’t needed to cancel.
On another positive note, creating a recovery disc went without a hitch and booted on both test beds. The image that I was eventually able to create was restored successful as well.
Should you buy NTI Backup Pro 7?
In the end, NTI Backup Pro 7 worked as advertised, but the unfixed annoyances I encountered and the super-high cost of the cloud storage leave me less than enthusiastic. You can give it a spin and see if it’s right for you, but EZ Backup Now 7.5 is likely a better fit for most users
Note that NTI hinted at big changes for the next version, including porting to a better development platform. Here’s hoping.
How I test software
All software is installed on an AMD Ryzen 3700X system utilizing an MSI MEG X570 motherboard with 64GB of Kingston DDR4 memory, and several PCIe 4 NVMe SSDs. The operating system is Windows 11 21H2, to which only security updates are applied to maintain a level playing field over time. The test bed is largely kept off the Internet unless testing the software demands it. All pertinent features are tested and the program rated for stability, suitability to task, ease of use, and feature set.
Should issues arise, all possibly conflicting applications are uninstalled, and if that doesn’t fix the problem, Windows is reinstalled. And as off this writing, controlling the test bed remotely will be checked.
TL;DR: UPDF is a full PDF editor with a lifetime subscription on sale for $69.99 (reg. $149.99).
Most good PDF editors charge a monthly fee, even popular ones like Adobe Acrobat. UPDF is a PDF editor for Windows, Mac, iOS, and Android that replaces the constant cost of software subscriptions with a single one-time payment, and it’s on sale now for $69.99 (reg. $149.99).
With UPDF, you can change the font, size, and color of text in a PDF. You can also crop, rotate, or replace images on the page. Markup tools include highlights, sticky notes, shapes, drawing, stamps, and signatures. When you need a different file type, UPDF converts PDFs to Word, Excel, PowerPoint, image files, and several text formats.
UPDF uses OCR to turn scanned documents into text you can search and edit, and it reads 38 languages. Note that the Mac App Store version doesn’t include OCR. You can also make fillable forms, add digital signatures, black out private information, and lock files with a password. Batch tools convert, merge, compress, and watermark many PDFs at once, so you don’t have to open each file one by one.
Your lifetime plan also includes 2GB of UPDF Cloud storage for syncing files between devices.
Windows’ built-in screenshot Snipping Tool gets the job done, but if you’re taking screenshots as often as I am, it starts to feel pretty limited. ShareX is a free, open-source tool that provides a more robust set of capture and editing tools without adding a bunch of unnecessary complexity.
It covers the basics you’d expect—full-screen captures, a single window, or a custom area—but it also handles scrolling captures, screen recording, and quick GIFs.
The real value, though, is in its advanced editing tools. ShareX’s editor lets you add useful markups to your images, like arrows, text, and highlights. Plus, if there’s anything sensitive in the shot, you can blur or pixelate directly in the app.
The feature I probably use the most is optical character recognition, or OCR. Essentially, OCR allows you to pull out text from an image and copy and paste it elsewhere. Sure, Snipping Tool has this as well, but I’ve found ShareX’s OCR to be more accurate, capturing less text noise from an image overall.
Yes, its advanced feature set does come with a deep settings menu, but don’t let that scare you off. Just start with basic screenshots, GIFs, and a couple of keyboard shortcuts, then maybe experiment from there.
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“You f*cking idiot, I asked for…” might seem harmless if you’re saying it to an AI chatbot, and a lot of people are doing it. But if you’re one of them and your LLM of choice is Anthropic’s Claude, you might want to start keeping your frustration-driven interactions in check.
Anthropic recently updated its fine print regarding how users are allowed to interact with Claude. The changes come into effect on November 12th, 2026, and they’re part of a wider update to Anthropic’s terms of service.
According to this 2026 Usage Policy Update post, the goal is to address “extreme cases where users repeatedly act cruelly toward our models, with no discernible purpose.” The rule doesn’t apply to “common versions of user frustration, pushback, dark creative themes, or model testing and research.” (It’s unclear where the line sits between “frustration” and “cruel behavior.”)
The full relevant text:
Addressing abusive behavior toward our models
We’ve added a prohibition on sustained and needless abusive or cruel behavior toward our models. The policy update is meant to apply only in extreme cases, where users repeatedly act cruelly toward our models, with no discernible purpose. It does not apply to common versions of user frustration, pushback, dark creative themes, or model testing and research.
This addition aligns with a step we’ve already taken, allowing Claude models to end rare conversations with persistently abusive users on Claude.ai and Claude Code. Such abuse is the main focus of this update; Claude’s ability to end these interactions will remain the primary enforcement mechanism.
What happens if Claude is offended by your behavior? The main consequence is a terminated chat. Anthropic has already given its models the ability to end chats with users who persist in abusive behaviors on Claude.ai and Claude Code—this change enshrines that as an explicit prohibition in the company’s terms of use.
The update also includes clarifications on: political content and election interference, surveillance and law enforcement, weapons technology, and high-risk use cases involving health, legal rights, and finances.
From treasured family photos to essential client footage, losing files can be devastating. Whether it’s down to a corrupted SD card, sudden power loss, or accidental deletion, recovering as much of that data as possible is critical. Wondershare Recoverit V15 is built to cover thousands of loss scenarios, across over a million different storage devices, giving you the best chance of salvaging that data.
With over 20 years of data recovery experience, Wondershare’s services combine robust and effective file recovery for photos, videos, and other data, with a streamlined process that helps you dig through even large file systems to recover and organize the most important files.
No SD Card Left Behind
For creators with hundreds or thousands of photos and videos on SD cards, an accidental deletion or sudden corruption event can feel catastrophic. That’s where Recoverit V15’s Profession SD Card Recovery can step in and help prevent disaster. It can identify the device and card information to use a bespoke scanning strategy to maximize file recovery and minimize data loss. You can track the recovery process the whole way, too, letting you preview photos and videos in real time, so you begin file recovery as soon as you confirm the footage is viable, without having to wait for the scan to finish. It has full support for the most popular video and image resolutions, too, including HDR and high-bitrate video.
After recovery it can organize the recovered files based on camera directory structures and the specific relationships between different files, making it easier to find the exact files you need to get back.
This works across other external storage solutions, too. If you’ve lost data on a corrupted flash drive, memory stick, or CF card, Recoverit V15’s Profession SD Card recovery tool is an excellent solution to the problem.
AI Advantage: Find Exactly What You Need
When recovering large quantities of lost media files, finding the most important photos and footage with traditional recovery tools isn’t easy; Recoverit V15’s smart search helps you narrow the results. It uses large language models to generate file tags and facilitate natural language search, helping you to find what you need.
Recoverit V15 groups scanned files for more focused recovery, linking related RAW and JPEG files, pairing videos with associated subtitles, and making it clear which files are ready to recover, and which ones may need further repair. In-built recovery quality evaluation ensures users have a clear picture of the state of the data. Quality checks show the condition of the scanned files, while automated repair tools attempt to fix any damage.
A Tool For Everyone
Recoverit V15 is compatible with Windows and macOS systems, allowing file and partition recovery on either operating system, with support for Apple Silicon, including the newer M5-based Macs and Mac Neo. Whether you’re running an older version of these operating systems or the latest Insider previews, Recoverit V15 is built to offer fast, effective file recovery with the same streamlined interface.
Why in the world would you ever give ChatGPT access to your email? It’s a reasonable question, given everything we’re hearing about rogue AI agents, not to mention the privacy implications of unleashing AI in your inbox.
Then again, one of the best ways to appreciate the power of a personal AI assistant is to let it triage your unruly inbox, culling the spam and the marketing blasts while highlighting the messages that truly matter.
An agent with access to your messages can also give you a heads-up about impending meetings, warn you that your building’s elevator is out of service (that happened to me earlier this week), keep you current on that Jira ticket you filed, and perform other powerful workflows (like the one in this week’s prompt of the week, below).
To get access to your email, AI services like ChatGPT, Claude, Gemini, and Meta’s Muse agent need tools, and among the most common AI tools for email are those for Gmail. These tools allow AI models and agents to perform certain Gmail tasks, like “read message,” “add label,” “draft message,” or even — gulp — “send message.”
Welcome to another edition of Prompt Mode, your weekly AI newsletter.
I’m your host, Ben Patterson. Each week on Prompt Mode, I’ll be serving up analysis of the AI trends that matter to everyday users like you and me. Stay tuned for practical AI tips, hands-on experiences with the latest AI tools, and–you guessed it–prompts to help you get the most out of your AI assistants.
They also come with sets of rules and permissions that (generally speaking) you can customize, allowing some actions to happen autonomously while others require a user’s approval, or are blocked altogether. Tweak these rules the right way, and you can minimize the chance of your agent, say, sending an email on its own when it shouldn’t.
The key word, of course, is “minimize.” AI agents like ChatGPT Dots, Claude Cowork, Gemini Spark, and Meta Muse can act in unpredictable ways, and while you can prevent the agents from scooping up your Gmail messages for AI training data, sensitive details from your Gmail conversations could wind up in your AI chat threads, where they could be stored as memories.
So if you’re uncomfortable taking those risks — and hey, I get it — my advice is to leave the Gmail tools alone.
If you do choose to move ahead, know that enabling an AI’s Gmail integrations is just the first step. (ChatGPT has a Gmail “plugin,” while Claude and Muse call them “connectors,” and Gemini folds its Gmail integration under its “Personal Intelligence” umbrella.) Dig deeper, and you’ll find more granular controls for those Gmail tools, where you’ll be able to do things like set guardrails for when an agent can or can’t send email on its own.
For Claude, click Settings > Connectors, then click on Gmail. From there, you’ll find a wide range of Gmail rules, from allowing Claude to peruse received and drafted messages to whether it can add labels to messages or even send them on its own. You can set entire groups of read-only and write/delete rules to “Always Allow,” “Needs Approval,” or “Blocked,” or you can set specific rules for each action.
ChatGPT’s Gmail plugin rules (check Settings > Plugins) aren’t nearly as granular as Claude’s, giving you just four total options: “Always ask,” “Allow read actions,” “Allow low-risk actions,” or “Allow all actions.” The second setting — “Allow low-risk actions” — is the default, but personally I’d stick with “Allow read actions,” just to be sure ChatGPT asks before sending email on its own.
Gemini is even more vague about the rules for its Gmail tool, essentially limiting you to turning its Gmail integration either on or off. According to a Google support page, Spark is “designed to ask for your review” before “sending communications,” which means it should stop and ask before sending a Gmail message on its own. But if Gemini’s lack of specific permission controls for Spark gives you pause (and that’s perfectly understandable), you might want to switch its Gmail connector off.
Finally, Meta Muse keeps its tool settings under Settings > Permissions > Connectors. Select the Gmail option, then start tweaking. As with Claude, Muse’s permission settings for Gmail allow you to fine-tune whether it can do things like access and search your email, draft messages, and send emails on its own, with your approval, or never.
Aside from general Gmail permissions, you’ll want to block the use of your Gmail for AI model training. The best way is to ensure you have the overall “help improve our models” setting for ChatGPT, Claude, and Meta Muse turned off (check under Settings > Data Controls or Privacy). Google, for its part, says it won’t train its models “directly” on your Gmail messages, but may train on “limited info,” such as “specific prompts in Gemini or AI Mode and the model’s responses.”
Now that you’ve hardened permissions and checked your AI model-training settings, what can you do with your new Gmail AI superpowers? Check the prompt below for one example, and I’ll have more in the weeks ahead.
More in AI this week
Google will now let anyone try its SynthID detector, a tool that lets you check images, videos, and audio files for AI watermarks. Just keep in mind that the detector can’t prove whether a suspicious-looking viral video is real. [PCWorld]
ChatGPT is about to get its own digital wallet, which could allow ChatGPT Dot agents to make web purchases on its own. [PCWorld]
Common Sense Media is sounding the alarm over ChatGPT for Teens, which “could give parents false confidence in guardrails and safety alerts that frequently don’t work.” [The Verge]
Anthropic’s just filled out its 5.5 family of Claude models with the fast and cheap Haiku 5.5, which joins the mid-range Sonnet 5.5 and the top-end Opus 5.5. I plan on giving the new Haiku a test drive in the next few days, so I’ll report back on what it can and can’t do. [VentureBeat]
AI is crushing it when it comes to solving math’s toughest riddles. But while their solutions check out, their reasoning is often indecipherable to human mathematicians, with some grimly predicting the “end of math as we know it.” [Quanta Magazine]
Prompt of the week: The “find my forgotten accounts” prompt
So, you took a deep breath and connected your Gmail to AI. Here’s an agentic “outcome”-oriented prompt to put that new ability to the test.
With this prompt, you’ll be directing an AI agent to scour your Gmail for messages about long-lost accounts you previously signed up for, with the AI doing a read-only search for “verify your email” and “confirm your account” messages.
When it’s done, you’ll get a spreadsheet detailing all the accounts the agent found, with the most dormant at the top, along with links (when available) for deleting the forgotten accounts you don’t want anymore.
That’s all for now!
Thanks for reading the latest issue of Prompt Mode.
I don’t know about you, but there’ve been countless times that I go to bed exhausted only for my brain to suddenly decide it’s the perfect time to replay an awkward conversation from five years ago. If that sounds familiar, then I recommend giving the site Fall Asleep a try. It’s a free website with a small collection of exercises aimed at helping you quiet your thoughts so you can drift off to sleep.
Shutting your brain off at night can be easier said than done, especially when your whole life is full of awkward moments. The most successful method I’ve found is called “cognitive shuffling” and Fall Asleep has a really neat tool for this. Cognitive shuffling serves up random, unrelated words and images that you then visualize and focus on in your mind. The idea is to break up the connected, problem-solving thoughts that tend to keep your brain switched on when you should be sleeping.
Cognitive Shuffling works best for me, but Fall Asleep offers a few other tools like a simple guided breathing exercise and a tool called “Brain Dump” that encourages you to jot down your busy thoughts before bed. According to the site, nothing is shared and all data is stored locally on your web browser.
Unlike sleep tracking smart watches that overload you with anxiety-inducing data metrics, Fall Asleep keeps it low-key and that’s for the best. So the next time you’re lying awake at 1 a.m. staring at the ceiling, go ahead and fire up Fall Asleep and see if it helps.
For more fun and helpful tips, tricks, website and app recommendations, be sure to subscribe to our PCWorld Try This newsletter.
When you’ve reviewed as many tech products as I have, you wind up with dozens of abandoned online accounts, most of them created and forgotten the moment I was done with my testing.
Over the years, I’d started to wonder: How many of those accounts are still floating around, idle but still active? Good question, and I’m sure I’m not the only one curious about the online accounts they’ve left behind.
A good method for tracking down forgotten online accounts is to scour your inbox for signup confirmations, and Consumer Reports has a detailed explainer on how to do just that. But I was curious to take it a step further, enlisting Claude’s help for a prompt that would automate the process, sifting through my email for me to catalog the accounts I’d collected over the years.
This prompt takes two of Consumer Reports’s best ideas — searching through your email, as well as checking sites like haveibeenowned.com for possible account breaches — and hands the busywork to Claude Cowork or another AI agent, like Google’s Gemini Spark, Meta’s Muse, or a ChatGPT Dot.
Now, this prompt does involve giving your agent access to your email, typically via a Gmail integration or connector (and all the four AI agents I just mentioned have one). If that prospect makes you uncomfortable — and that’s a perfectly reasonable reaction — by all means, skip this prompt.
Still here? OK, here’s the prompt we’re going to use:
Search my email from the last 5 years for signs that I created an account somewhere — welcome emails, “verify your email” or “confirm your account” messages, and password-reset emails. Build a new spreadsheet (a Google Sheet if you can) with one row per service: service name, website, date of the earliest signup email, date of the most recent email from them, and whether the service appears on haveibeenpwned.com’s public list of breached websites (with the breach year). For each service, find its official account-deletion page and add the link; if you can’t find one, write “not found” — don’t guess. Put services I haven’t heard from in 2+ years at the top. Don’t sign in anywhere, request password resets, type my email address into any website, delete anything, or contact anyone.
This is a lengthy prompt, by design; rather than trying to prompt to alter an AI’s behavior, we’re telling the agent what we want it to do — and what not to do.
Namely, this is a passive, hands-off search, meaning the agent won’t try to log onto any outside websites or ping anyone about your accounts. That also goes for the haveibeenowned.com search, with the agent only checking whether a given service has recently been compromised rather than plugging in your particular email address.
When you’re done, you’ll get a spreadsheet that details all the online accounts the agent found, with the ones that appear the most dormant at the top.
I tried this prompt with all four of the biggest consumer-level AI agents, and they all spat out their spreadsheets within anywhere from five minutes to half an hour. Each agent tagged at least 50 accounts, with my ChatGPT Dot leading the pack with 73 accounts detected.
Looking over the spreadsheets, many of the discovered accounts are ones I recognized and use frequently: Facebook, Netflix, Hulu, Instagram, Microsoft, and Disney+ are all there, along with SeatGeek, Roborock, and OpenTable.
But there were also some surprises and “oh, right”-type finds. I’d forgotten all about the Bowers & Wilkins account I’d signed up for way back in 2022 (I must have been reviewing a pair of B&W headphones), as well as a Hawaii Pacific Health MyChart account from 2023 (created, as I now recall, after I’d broken my toe during a Honolulu vacation).
I also spotted a Dunkin’ Rewards account I have no memory of signing up for, along with Dick’s Sporting Goods (huh?), Golf Galaxy (no clue), and strangest of all, LocalFlirt (which, as it turns out, was one of those random “confirm your account” emails that slipped past my Gmail spam filter).
The spreadsheets also include links for deleting the various accounts, although roughly half of them came back with “not found” or simply point to privacy FAQs. You’ll also see which of the various services have suffered recent breaches, although again, those notes don’t pertain to your specific email address.
In any event, this “find my old accounts” prompt is a good example of the kind of busywork AI agents are good at, and I’ll be teeing up more for you in the weeks ahead.
Microsoft’s new Surface Laptop Ultra is powered by a Mediatek CPU and Nvidia’s powerful RTX Spark SoC, which is mainly designed to run local AI models on the user’s lap. Five competing laptops—from Dell, HP, MSI and more—will offer additional options.
Here’s the thinking. Microsoft is banking on near-future AI developers and enthusiasts running local AI models and tools directly from their PC. If needed, they’ll tap Microsoft’s Copilot AI for more horsepower. Microsoft calls this “hybrid intelligence” and it’s basically an acknowledgement that users won’t necessarily care which device does what. It’s a compromise, as is most anything that’s AI-related in productivity: some love it, others despise it.
There are further tradeoffs. Users will be able to run models locally, but the Surface Laptop Ultra ships with a 140W power adapter. That’s a signal that it will consume much more power than typical laptops, though not gaming laptops. (That’s another question: is this a gaming laptop? Microsoft showed just a single Gears of War game running on the Ultra, with no indication of frame rate.)
Nevertheless, I left the Windows and Surface Event with a question that no one at Microsoft could answer: What will be the battery life of these laptops? In one demonstration, Microsoft employee Kayla Cinnamon proudly put the Surface Laptop Ultra into “airplane mode,” showing how the laptop could run entirely disconnected from a network.
(Microsoft’s official stance: “Battery life details for Surface Laptop Ultra will be shared closer to availability,” reads the Ultra’s spec page. “It varies based on usage, settings, configuration, and other factors.”)
But these laptops may not even work on airplanes. For one, 140W is more than some airplane power outlets can supply—110W to 150W is apparently typical. (Edit: Jason Rabinowitz, cohost of the AVTalk podcast and an avid airline enthusiast, says that 60 to 100 watts is actually more common.) Will you be able to run AI agents continuously throughout a 13-hour flight from San Francisco to Taiwan? I very much doubt it. We don’t even have a reliable way to test the battery life while churning tokens.
All of these unknowns left the analysts I spoke to shaking their heads. Who’s going to buy these devices? The $2,599 price is the base, which means as users scale up to more and more memory—to run larger and more powerful AI models—the price will balloon with it. We’re still in 2026, a time when the $699 Apple MacBook Neo blew up headlines.
“I think it’s very obvious that no one wants to spend all this crazy money [on cloud AI],” said analyst Bob O’Donnell, principal at Technalysis. But how users want to divvy up their work between slower local AI and faster, more expensive cloud models remains to be seen.
It seems we have a new breed of laptops that might not really be laptops at all—they may not have the battery to last with how much power they chug, and they can’t plug in while on the go. They’re “portable” AI workstations for a niche of users who are willing to pay more than what it costs for a normal productivity laptop, for “productivity” loathed by some of its users. Whew.
Aw, have you seen that viral video of the little puppy nuzzling with a baby? It’s absolutely adorable — so adorable that it’s probably AI, although not even Reddit seems to know for sure.
I plopped the ultra-cute video into the tool, waited a few seconds, and got the result: no AI watermarks detected. So, the video must be real, right?
Well, not exactly.
Developed by Google as a method of tagging AI-generated content, SynthID allows AI models to embed invisible watermarks in the images, videos, audio files, and other content that they create. There’s even a version of SynthID for watermarking text, but this particular SynthID detection tool (which was previously available to researchers, journalists, and other media professionals) is limited to image, video, and audio formats.
Of course, not every AI model supports SynthID watermarking, and for now, Google’s SynthID tool can only detect AI-generated media created by models from Nvidia, Google, OpenAI, and South Korea-based Kakao.
Put all that together, and it means Google’s SynthID detection tool can tell you one of two things: that it detected a SynthID watermark in a given piece of content, or that it didn’t detect one. That’s all.
To put the tool to the test, I asked Gemini and ChatGPT to create some AI slop for me — namely, images and videos of “a robot visiting Disneyland.”
I plugged those images and clips into the Google tool, and got a result within seconds: “SynthID was detected,” with the site correctly telling me that one image was created by OpenAI (ChatGPT) while the other was from Google AI (Gemini).
But the baby video I mentioned earlier? The SynthID tool chewed on it for a moment before returning its verdict — not that the video was real, mind you, but merely that it hadn’t detected an embedded SynthID watermark.
Google’s SynthID detector didn’t spot an AI watermark in this video, but that doesn’t prove it’s real.
Another look at the SynthID’s report spells it out: “It is unlikely that this media was made with AI from a SynthID partner,” the tool says, while adding that “this may have been generated by a non-partner organization, or at a time prior to a partner adopting SynthID.”
In other words, Google’s SynthID tool can’t prove that an image, video, or other content was definitely created by a human; instead, all that it can tell you is whether it found a SynthID watermark or not. That doesn’t mean Google’s SynthID detector is broken; instead, it’s simply a tool with a narrowly defined job.
So when will we get a foolproof AI detector, including one that works with watermarking tools from a wide range of companies? As Google notes in its SynthID detector FAQ, developing such a tool “takes time,” and would require a “layered ecosystem where watermarking, metadata standards, and verification tools work together across the industry.”
In the meantime, is that video of the puppy nuzzling the baby real or AI? Your guess is as good as mine.
If the sight of a boxy, dull-beige desktop and a floppy disk drive gives you a weird little rush of nostalgia, then Desktop98 is about to blow your mind.
It’s a free Windows 98 simulator that runs in your browser. Not only does it give you the desktop nostalgia, it goes well past that, making you feel like you actually sat down at a computer in 1998. I can just hear the gentle buzzing of the CRT monitor in the background and smell the molten hot Pizza Rolls.
With Desktop98, you can fire up AOL and listen to a 56K modem screech its way onto the internet. You can open Winamp—remember that? You can browse the web in Internet Explorer or, better yet, Netscape Navigator. All of the browsers link to real archived pages from the era through the Wayback Machine. That means that Geocities, Yahoo, AltaVista, and my personal favorite, Ask Jeeves, are all available to browse.
Beyond just the retro-nostalgia of the early internet you can also use old programs like MS Paint, Minesweeper, and Solitaire. There’s even DOOM and Duke Nukem 3D emulators. They run through DOS emulation, so you can play the original games in a browser tab.
Probably the most ambitious throwback is the AOL recreation, which includes chat rooms, instant messages, Buddy Lists, and yes, “You’ve Got Mail.” The chat rooms mix real Desktop98 users with AI characters playing people from 1998. They stay in character and outright refuse to acknowledge that any year after 1998 exists. It’s kitschy, but also kind of delightful.
If you lived through this era, then Desktop98 is about as close as you’ll get to a time machine back to the golden days—minus your mom yelling at you to get off the internet because she needs the phone.
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Keeping a modern PC safe, secure, and optimized can feel like a complex juggling act of different apps and services. Learning how they work, keeping them updated, and actually remembering to run them often takes far too much time and effort. Bringing those tools together in one application can make the job far simpler. System Mechanic Ultimate Defense is built as an all-in-one solution for managing your PC’s security, privacy, and performance.
iolo
Boost performance, lock down security
When it comes to protecting against viruses and malware, the best defense is proactive. System Mechanic Ultimate Defense includes real-time monitoring and a system shield that actively protects against trojans, ransomware, and spyware. That helps stop any nasty applications from gaining a foothold in your system by blocking them before they even get started.
It’s not just malware you need to watch out for online, though. Websites and advertisers scrape all kinds of information when you use their services. Something as innocuous as your PC’s hardware and font list are often enough to identify you to advertisers. System Mechanic Ultimate Defense locks that information down to better protect your personal privacy and make it much harder to track you online.
iolo
Whatever web services you use, you should have a strong and unique password for each of them. Re-using passwords is never a good idea, but with this tool’s built-in password generator you can quickly make a new password for every site and service, and store it conveniently offline. Local data encryption further protects your login credentials against outside attacks.
No matter how safe you are, though, a slow and unresponsive PC is a chore to use. That’s why System Mechanic Ultimate Defense also includes automated repair algorithms that clear up unnecessary files to boost performance and free up extra storage capacity and memory space. Better yet, these tools run in the background while the PC is idle, so you don’t need to start those tasks manually. Automated optimization, with as little hassle as possible.
Easy to use, easier to manage
A convenient all-in-one tool doesn’t just consolidate features; it unifies the user experience. System Mechanic Ultimate Defense is a single app with an intuitive and familiar layout that means everything you need is just a couple of clicks off the main menu. That means less time figuring out different tools next time you want to clear up some files, or come up with a new password.
You get a free month of 24/7 technical support too, and you can extend that to cover your entire subscription period if you like.
System Mechanic Ultimate Defense brings together security, optimization, and privacy to make managing your PC simpler, easier, and less time-consuming.
Letting an AI agent do your shopping is, for better or worse, one of the hottest AI trends. And now it’s looking like ChatGPT will soon be joining the agentic shopping spree.
Tapping the Customize button on the ChatGPT mobile app reveals (among other options) a new Wallet option, labeled as “Coming soon.”
“A little wallet. A world of possibilities. Your Wallet is on its way,” the copy reads after tapping the “coming soon” link. The ChatGPT wallet teaser first started attracting notice last week.
ChatGPT parent OpenAI hasn’t made much of the new wallet, and there wasn’t any mention of shopping abilities for Dots, ChatGPT’s new personal agents, during the company’s annual developer conference last week. I’ve reached out to OpenAI for comment.
But giving agents access to digital wallets has become a hot new AI trend, allowing users to send their AI assistants off to shop on their behalf for anything from groceries to theater tickets.
Meta’s Muse agent already has access to a digital wallet powered by Link by Stripe. Aside from facilitating purchases with merchants who take Stripe payments, Link by Stripe can also create a one-time virtual credit card that’s “scoped” for an individual purchase, meaning the agent can shop pretty much anywhere there’s an online credit card form.
Muse is programmed not to make purchases without asking for permission first, and Link by Stripe is designed so the agent can’t see the details of the payment methods you’ve added to your Stripe account.
Now, it’s not clear whether ChatGPT’s wallet will work the same way as Meta Muse’s, or what will power it.
It’s worth noting that OpenAI co-founder Sam Altman is also a co-founder of World Money, a financial “super app” that can hold US dollar and local-currency stablecoin balances that allow for easy cross-border money exchanges. That said, it’s not clear whether World Money and ChatGPT’s forthcoming wallet are connected.
Of course, the big question about digital wallets for agents like Meta Muse and ChatGPT’s Dots is whether you trust those agents with your credit cards.
We’ve already seen cases where Muse took actions that caught its users by surprise, such as sending the home address of a user to a complete stranger. (That user had asked Muse to take charge of their Facebook Marketplace account.)
And while Muse is supposed to never complete a purchase without a user’s explicit A-OK, there’s always room for interpretation about what counts as permission.
That said, I’ve no doubt that agentic AI shopping is going to be a thing, and ChatGPT’s introduction of its own digital wallet will only make the trend more mainstream.
If you like audiobooks but don’t want to be tied down to Audible, there are actually some good free alternatives out there. Two that I recommend are Audiobookshelf and Storyteller.
Both are self-hosted, which means that your library stays on your own computer or server, rather than in a company’s cloud. The only catch being that you need to own your audiobooks to use them—something that isn’t possible if you’re switching directly from Audible.
Both are perfectly fine Audible audiobook listening alternatives, but they have slightly unique features that set them apart from one another.
Audiobookshelf
Audiobookshelf feels a lot like a Plex server but for audiobooks and podcasts. You can upload your audiobook files and it builds a library with cover art, metadata, chapters, and listening progress for you.
You can listen to your audiobooks in a web browser or in the AudiobookShelf Android and iOS apps, which both support offline downloads. It also syncs your progress across devices, allowing you to pick up at the exact same spot if you switch from one to another.
If you have a big pile of DRM-free audiobooks on a hard drive, then go ahead and start here.
Storyteller
Storyteller also offers basic audiobook functions, but it’s really designed for those who often switch between reading a book and listening to it. If you upload both a DRM-free ebook and a DRM-free audiobook of the same title, Storyteller will sync your progress between the two as you progress.
I use this feature almost everyday between listening to an audiobook in my car and then switching to my e-reader to continue reading at home. Storyteller effortlessly saves my spot across both using EPUB 3 media overlays. And much like Amazon’s Whispersync, it can also highlight the current line of text as the audiobook plays.
Setup is a little more technical, but as a free alternative to Audible, Storyteller offers the best e-book/audiobook alignment that I’ve found.
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Firefox is making it easier to work with two web pages at once. In version 149, the developers added a new feature that allows a single tab to display two web pages side by side. You could, for example, keep Google Maps open on one side to follow your route while searching for accommodation on the other.
Activating this feature is simple. Just right-click a tab in the Firefox title bar and select Add Split View. The page will now appear on the left, while Firefox displays its home screen with a search bar on the right. From there, you can visit any page you like.
If you already have other tabs open, Firefox will show you a list of them, allowing you to place one alongside the first page. The same feature is also available in the latest versions of Google Chrome and Opera. In Chrome, simply right-click a tab and select New Split View with Current Tab.
Once you’ve loaded a web page on each side, right-click and select Arrange Split View → Swap Views to switch the positions. In Opera, the context menu command is called Split Screen.
OpenAI unveiled several flashy new features during its annual developer’s conference Tuesday, from the always-on “Dot” work agent to a new, cloud-based security system that keeps constant watch for cyber threats. But one of the biggest — and to many ChatGPT users, the most infuriating — headlines from DevDay wasn’t announced on stage.
The news centered around the $200-a-month ChatGPT Pro 200 plan, which the company had paused for new signups earlier this month due to demand for GPT-6 Astra, OpenAI’s most powerful and token-hungry model.
First, the good news: OpenAI said it was taking new signups for the Pro 200 plan again. The not-so-great news? The plan’s relative usage limits compared to the $20-a-month ChatGPT Plus plan were being greatly reduced.
Welcome to another edition of Prompt Mode, your weekly AI newsletter.
I’m your host, Ben Patterson. Each week on Prompt Mode, I’ll be serving up analysis of the AI trends that matter to everyday users like you and me. Stay tuned for practical AI tips, hands-on experiences with the latest AI tools, and–you guessed it–prompts to help you get the most out of your AI assistants.
Previously, the Pro 200 plan got you 20 times more usage than Plus plan, but according to a rough chart shared by OpenAI’s Thibault Sottiaux on X, the $200-a-month Pro plan will now only offer 10 times the usage limits of Plus, a 50-percent reduction. (Existing Pro subscribers are getting a brief grace period along with usage credits to smooth things over.)
OK, so why is this happening? Sottauix, the Head of Core Products at OpenAI, served up a few different explanations, including the debut of new DevDay functionality that demand “a lot of compute,” while noting that OpenAI passed on the chance to “compromise in other ways,” including the reintroduction of a rolling five-hour usage limit.
More importantly, Sottauix pointed out the recent 50-percent API rate cut for two of its newer and more efficient models, GPT-6 Sol (which already has a successor in GPT-6.1 Sol) and GPT-6 Luna. (API rates are essentially pay-as-you-go, versus opting for a flat subscription rate.)
“We don’t want to put an incentive on ourselves to artificially inflate the API list prices to make it look like [subscribers] are getting a lot (and workaround it through discounts, etc),” Sottauix wrote. “Instead we want to continue to both rapidly reduce prices and increase capabilities of models on the API.”
The result for Pro 200 subscribers getting their usage limits chopped in half is essentially a wash, although as Sottauix promises, “we guarantee that over time you always get more work done and with an increasing level of quality … as a result of models getting more efficient.” Sottauix also hinted at the addition of “more things to the subscription that won’t draw on the usage,” which turned out to include chats with OpenAI’s new Dot assistants.
Still, the changes to OpenAI’s Pro 200 plan point to a trend we’ve been tracking for months: namely, the big AI providers endlessly tinkering with their flat-rate subscription plans to keep pace with ever-changing and increasingly powerful AI features, particularly the token-heavy agentic ones. Expect more of the same in the weeks and months to come.
More in AI this week
Here’s more about ChatGPT’s Dots, which are geared less toward home use and shopping and more toward collaborating at the office. [PCWorld]
Google finally took the wraps on its revamped frontier Gemini model, Gemini 4 Aragon. Google-provided benchmarks look impressive, but the new model is being limited to “trusted testers” before rolling out to the general public. [Google]
Gemini Gems are going away, but Gemini skills — which were formerly reserved for paying Gemini Spark users — are replacing them, and they’ll now work for free users. [PCWorld]
President Trump has announced a “morally binding” accord with AI leaders over safety, while announcing that artificial intelligence should henceforth be called “super intelligence.” I’ll just leave it at that. [Reuters]
Bill Gates sat down for Ezra Klein’s podcast to expand on his AI worries. If you’re looking for reassurance about AI apocalypse fears, you won’t find much here. [New York Times]
Meta’s Muse AI agent has run headlong into various privacy snafus, including one in which it sent the home address of a user (who had asked Muse to take charge of his Facebook Marketplace account) to a complete stranger. [The Verge]
Prompt of the week: The “don’t build until I say” prompt
Claude Sonnet 5.5 has arrived, and with it comes a prompt that could help keep any AI agent from leaping into action before making a plan first.
The prompt, which comes directly from Claude maker Anthropic, concerns “open-ended” requests, including those that don’t strictly define boundaries for what the AI should and shouldn’t do.
Specifically, the prompt can help keep Sonnet and other AI models from spinning up charts, videos, and other “artifacts” when all you really wanted was just a plan.
That’s all for now!
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PDF files are a necessary component of our multi-platform world. With this convenient file format, users are able to view and share documents across various devices, using various operating systems and software programs.
While tasks such as simple viewing and/or commenting on a PDF can be accomplished with free software, there are times when you need a broader range of tools for working with a PDF document. You might want to make edits, reorganize the elements of a file, or collaborate with others to make changes. In cases such as these, you’re better served by a full-featured PDF editor.
The best PDF editors allow you to edit, create, alter, and convert PDF files just like you would with any other text document. Adobe’s Acrobat Pro is full-featured PDF editor, and probably the most well known. Adobe has earned its renown honestly with an excellent feature set and overall utility. But it’s also expensive.
Fortunately, there’s a whole range of capable and even great third-party PDF editors that provide less pricey alternatives to Adobe’s premier product.
PROMOTION
EaseUS PDF Editor – Edit, Convert, Compress & Protect PDFs
Integrate PDF maker, PDF editor, PDF converter, and PDF reader in one full pack with all the basics you need. The clean interface simplifies your PDF work to edit, convert, comment, annotate, merge, split, background, page, watermark, sign PDFs, or fill forms. Your PDF workloads are down by batch processing efficiently.
Our picks below cover the gamut of PDF editing needs and budgets.
Why you should trust PCWorld for PDF editor reviews and buying advice: At PCWorld, we’ve been testing PC hardware and software for over 40 years. Our evaluation process is always hands-on and thorough, taking into account real-world usage needs. We don’t ever recommend something we wouldn’t be comfortable using ourselves.
Adobe Acrobat Pro – Best PDF editor overall
Pros
Easily navigable tabbed interface
Comprehensive PDF editing features
Streamlined sharing feature makes it easier to fill documents and get signatures
Cons
Rich feature set can be overwhelming for new users
Price comparison from over 24,000 stores worldwide
Adobe Acrobat Pro remains the industry standard for good reason. Its rich combination of creation, editing, reviewing, and security features are mimicked by the best alternative options, but we feel Acrobat still does it best. Its recent interface redesign makes it much easier to navigate through its robust toolset than the nested menus of yore, and its cloud subscription option puts its advanced features within reach of more individuals and small businesses. (See how it compares to the Adobe Acrobat Standard.)
Though many of its features are available in other, cheaper PDF editors, Acrobat is still the editor against which all others are judged. Not surprisingly, Acrobat Pro includes an Al assistant, albeit not at an additional $4.99 per month. Depending on your PDF editing needs, the AI’s ability to summarize, answer questions, or extract key details from documents could earn its keep in valuable time saved. See our article on “5 ways Adobe Acrobat’s AI Assistant gives you a productivity edge.”
Price comparison from over 24,000 stores worldwide
A fully featured PDF editor that can go toe-to-toe with Acrobat Pro’s feature set, Nitro PDF is a less costly alternative by about $60 per year. The Standard plan’s subscription fee is $15 a month, or $180 per year. Its full suite of PDF editing features cover the range of needs and scenarios: content editing; review and markup; form fill and signing; and multiple security options for sensitive documents including permissions, password protection, and data redaction. It even facilitates adding, removing, and editing bates numbering in legal documents.
A Microsoft Office-style ribbon interface makes workflows feel familiar and intuitive. The addition of AI is judicious, and can provide practical assistance such as by summarizing PDFs and allowing you to ask questions about content.
But don’t just take our word for Nitro PDF’s impressive capabilities. You can learn that first hand by taking advantage of Nitro PDF’s 14-day free trial. No credit card is required and none of the features are locked — there’s nothing like a test drive to persuade you.
Price comparison from over 24,000 stores worldwide
EaseUS PDF Editor might not have the name recognition of some of the other editors on this list, but it’s more than capable of holding its own in the crowded PDF editor market. It provides all of the essential tools for managing PDF files without any of the elaborate or hard-to-understand features. It allows users to jump right in to their toolset and get straight to editing.
While EaseUS’s features are great, they are also pretty standard fare among PDF editors. What makes it stand out among the pack is its affordable price—$29.95 a month, $49.95 annually, or $79.95 for a lifetime license. It’s a great value for those who regularly edit PDFs and don’t want to pay out the nose.
EaseUS also offers a fully functional free version (with embedded watermarks on your edited documents) so users can take it for a spin to see if it meets their needs before they commit to paying any money.
Price comparison from over 24,000 stores worldwide
PDF Candy is the rare free PDF editor that offers a lot of the features you’d typically have to pay for. We’re talking scanning, multiple file-conversion options, and OCR functionality. A whopping 98 tools in all. This is what makes PDF Candy stand out among the multitude of lesser free PDF editors.
Of course, being free, there are compromises. In this case, the interface is a little disjointed, with the tool icons lacking any discernible organizing principle. But once you get familiar with the layout, you’re off and running.
There’s also the fact of being limited to one PDF task per hour with the free version. This is a non-issue if your needs are modest and consist of the occasional PDF editing task. If you want unfettered access, you need to shell out $6 per month, or $48 per year.
Price comparison from over 24,000 stores worldwide
PDF Expert is an excellent editor that fits seamlessly into the Apple ecosystem, making it our pick for Macs, iPads, and iPhone users.
While macOS does include a PDF editor in its Preview app, iOS devices don’t have a native PDF editor and PDF Expert fills that gap nicely.
It has a clean and intuitive interface and offers a plethora of easy-to-use editing options such as page management, converting scanned files into editable documents, and conversion to other file formats, among other things. The pricing plan is also considerably cheaper than most of the other top picks, meaning this is a no-brainer for Apple users.
In its latest iteration, PDF Expert includes and AI-powered chat assistant that can be particularly helpful with long or complex documents. For example, it can extract key points, summarize information, and generate hashtags as a navigation aid.
Price comparison from over 24,000 stores worldwide
Mac users needn’t look beyond the macOS for their PDF editing needs, since there is a full set of PDF markup tools already available at their disposal in Apple Preview. It has the chops to handle most personal and business PDF editing needs, including encryption, password protection, and permissions for files.
Apple Preview’s PDF features and capabilities are impressive and should be all you need for most common editing tasks. The drawback, of course, is that only Mac users can take advantage of them.
Price When Reviewed:
Basic: $8 per month; Plus: $12 per month; Premium: $15 per month. Those prices require an annual commitment. Prices start at $20 a month with no commitment.
Price comparison from over 24,000 stores worldwide
pdfFiller is a browser-based PDF editor that allows you do to just about everything PDF-related—editing, securing, sharing, creating, and storing PDF files—all from its intuitive and simple web interface.
Its design is similar to a desktop app, with the toolbar across the top, and document thumbnails along the side, so it’s very easy to select the page you want to work on and perform the desired function, be it adding, deleting, or copying/pasting text; changing font style, size, and color; and so on. A standard set of markup tools is also available. It has a surprisingly deep set of features for both personal and business use. For instance the Premium plan offers an impressive legal document library, as well as SignNow support.
While incredibly versatile, not all of pdfFiller’s advanced features will suit everyone. Fortunately, there are three subscription tiers, which gives users a way to meet their editing needs without paying extra for unnecessary features: Basic for $8/mo; Plus for $12/mo; Premium for $15/mo with an annual commitment. Month-to-month options are also available, but at a higher cost, of course.
MyPDFTools: This handy, free PDF toolkit offers easy and effective basics, but more demanding jobs expose some limitations.
Swifdoo PDF for Windows: This full-featured, low-priced Acrobat alternative should serve most users well, with most everything you’d need for editing PDFs.
MobiPDF: Budget buyers will find a lot to like about PDF Extra. It offers good basic-to-intermediate PDF functionality that will please both casual and professional users, for a fraction of the cost of pinnacle program Adobe Acrobat Pro.
PDF24 Creator: This is a capable free editor that comes in handy for casual use, but if you need a program for more regular editing duties, PDF24 Creator has annoyances that will hinder its helpfulness.
PDF-XChange Editor: Another full-featured PDF editor that will fulfill most editing needs for a reasonable price. It also offers a respectable free version, if you can accept its watermarks.
Kofax Power PDF 5: This is a close alternative to Adobe Acrobat Pro with essential and advanced editing tools and lots of help resources, making it suitable for old hands and those new to PDF editing.
Who curated this article?
Michael Ansaldo is PCWorld’s primary PDF reviewer. He’s a veteran tech journalist who has been reviewing and writing about hardware, software, and services for a variety of publications including TechHive, Wired, Macworld, Mac|Life, Mobile Magazine, Enterprise.Nxt, Executive Travel, and others. He was formerly PCWorld’s Small Business Editor.
A word about online PDF editors
Why spend a chunk of change on a desktop editor when free online PDF editors abound? The simple answer is because you get what you pay for. Generally, free online editors will let you add text and comments, merge and split documents, and convert files to and from PDF. With rare exception, however, they won’t let you edit existing text and many have file-size and page-volume restrictions. And a lot of them will watermark your edited document. For these reasons, web PDF editors are best reserved for simple, fast editing jobs. Call in these big dogs for anything more demanding.
How to choose the best PDF editor
PDF editors come in a variety of flavors, offering varying feature sets—from basic functionality to power-user tools. It’s important to know what features best match your workflow before you commit to a PDF editor.
Create, convert, and export PDFs
The most fundamental function of a PDF editor is to make PDFs, either from scratch, scanned hard copies, or by converting digital documents. A good PDF editor should be able to transform a variety of file types—from Microsoft Office formats to images to HTML—and do so seamlessly, preserving the original formatting. It should also include OCR technology to make the PDF text searchable and editable. Likewise, a good PDF editor must be able to export PDFs into other editable formats such as Microsoft Word and PowerPoint, HTML, or plain text, maintaining the original files hyperlinks, images, and other elements.
Content editing
Another bit of magic that PDF editors unlock is the ability to modify text; insert, resize, and move images; and reorganize pages in the PDF. A good one will perform these tasks as easily as in a text document or slide deck, allowing in-line editing, dragging-and dropping graphics, and adding or removing hyperlinks.
Review and annotate
A good PDF editor should also let you or anyone else using it add comments and other annotations to PDF files during review. It should have tools to mark up both text documents and graphic-heavy files like webpages. Common options include sticky notes, callout boxes, highlighting, freehand drawing tools, and stamps with messages like “approved,” “revised,” and “confidential.”
Security
All businesses deal with documents containing sensitive data. Look for a PDF editor that includes security features that allow access for authorized eyes only. Good options will usually offer several levels of security, including password protection, permissions setting, and content redaction, which “blacks out” selected text and images. Most PDF editors will also offer one or more ways to electronically sign documents.
Mobile support
While deep PDF editing is best done on a desktop, it’s nice to be able to review and annotate files when you’re out and about. While PDFs can typically be reviewed in any PDF reader or editor, regardless of which one they were created in, consider looking for an editor that has a dedicated mobile app, is optimized for mobile devices, or allows cloud access to features through a mobile browser.
One of the great things about a PDF is that it can be read and edited in any PDF program regardless of which one it was created in. So beyond the features outlined here, let your personal preferences guide you in making your decision.
FAQ
1.
What is the best PDF editor?
If you want a PDF editor that truly does it all, PCWorld’s pick is Adobe Acrobat Pro. It’s the industry standard for a reason. As a subscription-based product, you can count on it to always be up to date, in terms of patches and feature enhancements. That also grants you access to a mobile version that’s both robust and user friendly.
2.
What is the difference between a PDF document and a PDF form?
While there are a number of different types of PDF file formats, they all fall under the umbrella term of PDF documents. A PDF form is a type of PDF document that has editable form fields a user can fill out. Typically, parts of the document are static and can’t be changed in a PDF form, such as questions in a survey or instructions about filling out the form. In a PDF form, the content fields a user fills out are open to editing and can offer a list of possible answer options or can be written in freely.
3.
Are PDF documents and Word files different?
Yes. They are two entirely different document formats. While you can export from one file format to another, they are not the same. Word file formats are usually used for word processing, editing, and making changes to text. PDF documents on the other hand, are most often utilized for viewing, sharing, and printing. Additionally, Word files are read and write and contain some version of the “.doc” file format. Whereas PDF files are typically read-only and contain the “.pdf” file format.
4.
Can you protect PDF documents from being edited by other people?
Yes. If you have a PDF document that you don’t want anyone else to edit, you can protect the file. You can do this by opening the file in Acrobat, for instance, and clicking Tools > Protect. Then you have a few options as to whether you want to simply restrict editing with a password, or if you want to encrypt the file for further safety. Once you choose how you want to protect the PDF document, you can set a password and save.
5.
Can you merge PDFs with a free PDF editor?
As a matter of fact, many free PDF editors allow you to merge two or more PDFs into one document. Such is the case with our top free pick PDF Candy. Open up the PDF editor application or website in your browser and search for the Merge option. It will then ask you to add the files of all PDFs you wish to merge. Once the files have been added, arrange the page order and alignment before proceeding with the merge. Afterwards, all of your previously PDF files will be merged into one new PDF document.
6.
Does Google have a free PDF editor?
Yes and no. Google doesn’t provide a designated free PDF editor itself, but there are third-party Chrome extensions that you can use to help get the job done. Alternatively, you can make use of Google Drive to edit a PDF document. Simply upload the document onto your Google Drive and then select the file and right-click and select Open with > Google Docs. The file will be opened as an editable Google Docs text document. Then just make your edits and when you’re finished click File > Download >PDF Document to revert it back to a PDF file.
This method is a quick and easy way to edit a simple PDF document, but be careful as Google Docs can run into formatting issues if your original document has complex visual formatting such as tables and graphs. In this case, it is best to use a designated free or premium PDF editor.
Firefox 157 is out for Windows, macOS, Linux, and Android and the biggest change in this version is the new Nova design, which brings a more modern look to the browser. Mozilla has also fixed over 70 security vulnerabilities, and updates are also available for the Firefox ESR versions.
The release of Firefox 158 is scheduled for October 13th, 2026.
What’s new in Firefox 157?
Now that Firefox has adopted a two-week release cycle, major new features are growing fewer and farther between. With Firefox 157, the focus is on the new Nova design, which has heavily rounded corners and subtle color gradients on surfaces. You’ll find 12 themes, each in light and dark variants.
Mozilla has also brought back the popular Compact Mode, which groups elements together to save space—great for smaller screens.
In the security advisory for Firefox 157, Mozilla lists 76 vulnerabilities that have been fixed, 30 of which were discovered and reported by external security researchers.
Mozilla classifies 38 vulnerabilities as high risk, 29 as medium risk, and nine as low risk. Among them, 32 are use-after-free (UAF) vulnerabilities, some of which could be exploited to inject and execute code, and 15 of which could be exploited to escape the browser sandbox.
Firefox ESR updates
In addition to Firefox 157, Firefox ESR releases 153.4.0, 140.17.0, and 115.42.0 are also now available. However, the latter are only available for Windows 7 and 8.1 and macOS 10.12 to 10.14 until March 2027.
In the ESR versions, Mozilla has fixed the aforementioned vulnerabilities that were also present in the code of these earlier browser generations. That amounts to 62 vulnerabilities in Firefox 153.4.0, 43 in Firefox 140.17, and 31 in Firefox 115.42.
Firefox ESR 140 received its final update on September 29th. In two weeks, this version will finally be replaced by Firefox ESR 153. If you haven’t already done so, it’s time to start planning the switch.
If you’re moving your data to the latest version of Microsoft Outlook, it’s important to know that your calendar and contacts may need to be handled separately from your email.
Classic Outlook can export your data in a PST file, but New Outlook does not restore calendar and contact information in the same way. Instead, you need to first export your calendar as an ICS file and then your contacts as a CSV file, then you need to import those files to the new version.
Restoring your calendar
To restore the calendar, open New Outlook and click on Add Calendar underneath the monthly view. Next select Upload from File, then Browse. Find the ICS file and select Open. Under Select Calendar, pick the calendar you wish to restore. Once you’ve clicked Import, Outlook will add the stored data to your current calendar.
Restoring your contacts
Now your contacts.
Save your contacts as a CSV file. In New Outlook, open Contacts on the sidebar. They will appear there under the People tab. Next, click Export Contact in the ribbon, then Export.
Outlook will then compile the CSV file with your contact information and save it to your local Downloads folder. Now open Contacts and click on Import Contacts. Next click on Select Browse for a File and upload the CSV file. Finally, select Open and then Import in the next window.
Phones and computers don’t always play nice together, especially when you’re bouncing between the two–it can be super annoying. KDE Connect is a handy app that helps fix this issue by linking your devices and letting them share files and notifications, while also allowing you to control your PC from your phone (or vice versa).
File sharing is probably what people use KDE Connect for most. It allows you to send files straight between your phone and computer—think AirDrop, but for PCs. And while KDE Connect does this perfectly well, I still recommend something like LocalSend if file sharing is your only goal. LocalSend is a bit more intuitive and easier for quick tasks.
However, KDE Connect sets itself apart thanks to its deeper device integration and remote control tools. The app mirrors your phone notifications on your desktop, which is great for those times when you’re in the middle of something at work and can’t check your phone. On supported devices, KDE Connect lets you reply to text messages from your computer, too.
The remote control aspect will appeal to power users in particular. I use it to control music on my PC, and even the virtual trackpad option can be useful. There’s also the ability to turn your phone into a presentation remote if you ever forget your clicker. You can even set up custom commands to do things like lock or shut down your computer from your phone.
KDE Connect is free and open source, with versions for Windows, macOS, Linux, Android, and iOS.
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By now, the importance of backing up your Windows PC or laptop goes without saying. It only takes a moment to consider how much of your data is at potential risk of a drive failure, natural disaster, or a bad actor, if you don’t have a solid backup plan in place. The best Windows backup software includes file backup, sure, but also disk imaging and full image restore, as well as disaster recovery.
Our picks for best Windows backup software are selected with all the must-haves of data backup and recovery in mind, so in the tragic event that your primary local data repository is compromised, you’re fully covered.
What backup utilities come with Windows?
Sadly, while other operating systems make backup easy, Microsoft saddles users with a patchwork system of utilities and holdover imaging tools from Windows 7.
Some of these work well (Restore Points, File History), others don’t (System Repair Disc, Recovery Drive). None are suitable for quick and easy disaster recovery — even the online backup that is available when you use Windows with a Microsoft cloud account.
Thankfully, there are a number of highly capable and far more reliable third-party backup options for Windows that cover the panoply of backup, restore, migration, and disaster recovery.
Why you should trust PCWorld for backup software reviews and buying advice: It’s in our name — PCWorld. Our reviewers have been testing PC hardware, software, and services for decades. Our backup evaluations are thorough and rigorous, testing the promises and limitations of every product — from performance to the practicalities of regular use.
PROMOTION
Backup software powered by AI – EaseUS Todo Backup
EaseUS Todo Backup covers everything you need for backups. With AI smart backup, automate your backup tasks on schedule, run to make copies, do realtime protections, and restore everything instantly. No extra effort is required. Also, get 250GB cloud storage for free.
Price comparison from over 24,000 stores worldwide
Who should buy EaseUS Todo Backup 2026?
EaseUS Todo Backup 2026 (home) has matured into an outstandingly versatile and comprehensive backup solution. With a still-affordable perpetual license, it also costs less than some of the now subscription-only competition such as Acronis True Image and Macrium Reflect X.
The paid tier of EaseUS is the best all-round home-PC choice for anyone who wants comprehensive backup and recovery with a straightforward “buy once, use forever” license
EaseUS Todo Backup 2026: Further considerations
Imaging, disaster recovery, plain or compressed file/folder backup, sync, real-time (actually continuous) backup, and nearly every bell and whistle in the backup space are accounted for by Todo Backup.
In addition to its comprehensive and reliable set of features, Todo Backup greets you with a pleasingly-rendered, animated interface and a supremely logical layout.
The fact that it doesn’t force you into a subscription model is also a big plus in its favor. That said, if you want to use EaseUS’s cloud storage (third-party isn’t supported directly), you do need to opt for a yearly plan. Fortunately, it’s decently affordable: software plus 1TB of cloud storage for $60/yr.
Price comparison from over 24,000 stores worldwide
Who should buy Acronis True Image?
True Image is a great option for anyone who wants seasoned and reliable file and image backup as well as full-fledged protection from malware (including ransomware).
True Image is for users who are amenable to a subscription-only plan, the benefits of which are the iterative and ongoing update potential as well as the inclusion of cloud storage.
Acronis True Image: Further considerations
Acronis established itself as a trustworthy stalwart in backup software years ago. In meantime the program’s moniker morphed for a while to Cyber Protect Home Office (which is actually more descriptive), but is now back again to the more recognizable True Image.
Throughout the changes, the program remained super-reliable, and gradually evolved into a versatile, flexible, backup and malware protection solution. While True Image doesn’t offer support for third-party cloud storage, only its own, the program does allow you to back up to and from network locations.
As I noted in my review, “If you’re looking for a comprehensive, set-it-and-forget-it data-safety solution, I know of nothing better — or comparable for that matter.” This does however, result in a rather heavy system footprint with multiple background processes running.
Alas, for better (the comany’s) or worse (yours), True Image is now subscription-only. I recommend bumping up from the Essentials plan to the Advanced plan, which includes 250GB of storage (with the purchase link in this article, it’s only $24.99 per year, down from $72.99).
Price comparison from over 24,000 stores worldwide
Who should use Easeus Todo Backup Free?
Anyone who wants friendly, easy to use backup and reliable disaster recovery in one package should take a look at Easeus Todo Backup Free. The only cost to a startlingly capable suite is a couple of ads and nags.
To clarify the distinction between our paid and free picks, the free version of Easeus Todo Backup includes imaging, file/folder backup, scheduling, and boot media. Cloud storage and deeper advanced features require you to step up to the paid tier.
Easeus Todo Backup 2025: Further considerations
Easeus Todo Backup Free covers all the backup basics: File/folder backup (compressed and plain), one-way sync, system/drive/partition imaging, and all with scheduling. But there are extras you might not expect from a freebie such as backup from network locations, and what EaseUS calls real-time backup (it’s actually continuous — close enough). That’s unique for a freebie.
Todo Backup 2025 also sports the easiest, most attractive (in our estimation) interface on the market. That alone should recommend it to most users. But the fact that it just works (there are a couple of odd, non-fatal peccadilloes in the file sync), and comes with reliable disaster recovery and boot media seals the deal.
There’s a professional version that adds numerous advanced features, as well as EaseUS’s own cloud storage. See the entry above.
Arcserve ShadowProtect SPX – Best Windows backup for SMBs
Pros
Fast and reliable continuous data protection
Super easy restores to real or virtual hard drives
Price comparison from over 24,000 stores worldwide
Who should buy Arcserve ShadowProtect SPX?
Home, small, and other businesses who are looking for backup software more powerful than the norm, that also scales nicely in networked ecosystems will do well with this solid, feature-laden, and very fast backup program.
Besides Arcserve’s support for SMB / mixed Windows-Linux environment, it’s heavy on features that are overkill for most home users, but great for the more robust needs of business users.
Arcserve ShadowProtect SPX: Further considerations
Arcserve ShadowProtect SPX is loaded with pro- and enterprise-level features including support for third-party virtual hard drives (VHDs, etc.). It is also an excellent choice for Linux users or those in mixed Windows/Linux environments as it’s available for both operating systems.
ShadowProtect SPX is a bit pricey, but it’s extremely reliable backup software with foolproof continuous data protection. Note that the company no longer targets the average user, but I found that it works exceptionally well even on a single computer.
MSP360 Managed Backup: Uses a handy web-based console to provide imaging and file backup services for multiple devices at a reasonable price.
MSP360 Backup: The free incarnation is a worthwhile upgrade to Windows File History.
Iperius Backup: Has power aplenty, but the learning curve and interface might occasionally flummox less-experienced users.
Handy Backup 8.5 Professional: Top-notch features that might’ve garnered an Editors’ Choice award had it been entirely glitch-free and a bit easier to learn.
MiniTool ShadowMaker Pro 4.6: There’s a lot to like, particularly its unique ability to interface with all computers on a network.
Macrium Reflect Home: Would likely qualify as our favorite backup software if it wasn’t relatively pricey. It’s an exceptional program that offers everything we want from backup software — full drive/folder backup, ease of use, reliability, etc.
DriveImage XML: A viable free backup solution, albeit only for MBR disks.
Ashampoo Backup Pro 26: Overarching support for myriad backup chores with easy-to-understand wizards, but no backup from the recovery disc or option for “differential” backups.
Note that in this article we focus on local-software based solutions, although many also include a cloud component. For cloud-first backup, see our roundup of the best online backup services. Admittedly, the distinction between the two categories is blurring as they each expand their feature sets.
How we test
Our reviewers run each program through the various types of backups and restores it’s capable of — including those requiring boot media. This is largely to gauge reliability and hardware compatibility. We check speed, but such is highly reliant upon the connections and media involved.
If we notice anything is particularly fast or slow, we’ll tell you about it, but creating a functional backup is paramount.
Having started computing by flipping switches, Jon Jacobi has witnessed storage morph from punch cards and tape to solid state. He’s been using and testing HDDs, SATA SSDs, and NVMe SSDs for PCWorld for well over two decades. To paraphrase a well-known commercial, you might say he’s seen a thing or two.
How to choose backup software
If you recently purchased an external HDD or SSD from a major vendor such as Seagate or WD, check to see if there are backup utilities or a backup software license included. Whatever backup software you use, keep in mind the following key aspects of the best solutions: file backup for documents/photos, image backup for whole-PC rollback, boot media for dead-drive recovery, versioning for accidental overwrite protection, and know which are critical to your backup plan.
File backup
If you want to back up your essential data (operating systems and programs can be reinstalled, though it’s mildly time- and effort-consuming), a program that backs up only your important files is essential. Some programs even automatically select the appropriate files or folders. File backup can include operating system files if you wish but is still not suitable for disaster recovery.
Image backup/imaging
Images are byte-for-byte snapshots of your entire hard drive (normally not including empty sectors) or partitions, and can be used to restore the operating system, drivers, programs in one swift, fell swoop. Imaging also ensures that you don’t omit anything important as can happen with file backup.
Recovery boot media
Should your system crash completely, you need alternate means to boot your system and restore data using your backup software. Any backup program worth its salt should be able to create a bootable optical disc or USB thumb drive. Some will also create a restore partition on your hard drive, which can be used if the issue isn’t a failed drive.
Note that we’ve run into multiple issues with Microsoft’s own Recovery Drive and System repair disc — don’t rely on those.
Scheduling
If you’re going to back up effectively, you need to do so on a regular basis. Any backup program you purchase should let you schedule backups and run them in the background. Some even will backup files as they change (real time) or at very short intervals (continuous)
Versioning
Versioning is simply retaining older version of files (or backups) rather than overwriting them during the backup/sync process. You can generally define how many versions to keep, but if you choose to cull older files, this is till not true backup which again, is an immutable copy of your data, drives, or system.
Optical discs
Every backup program supports hard drives, but as obsolete as they may seem, DVDs and Blu-Ray discs are great archive media. If you’re worried about optical media’s reliability, M-Disc claims its discs are reliable for a thousand years, backed up by Department of Defense testing.
Online storage (cloud) support
An offsite copy of your data is a hedge against physical disasters such as theft, flood, fire, and power surges. Online storage services are a great way to meet that need. Some backup software will let you back up to Dropbox, Google Drive, OneDrive, Amazon S3 and compatible, etc. however Cloud Managers can serve as a workaround with backup programs that don’t. The downside to cloud storage is relatively slow performance. Keep a local backup for faster restores.
Network access
Backing up to other computers or NAS boxes on your network or in remote locations (say your parent’s or children’s house) is another way of safeguarding your data via a physically remote copy. If you use network storage, it can also be handy to back them up to you local system.
FTP/SFTP can be used for offsite, while SMB (Windows and most OS’s) and AFP (Apple) are good for other PCs or NAS on your local network. Network support is not universal, and some backup programs allow you to back up to, but not from network shares. Just be careful in the way you expose your computers on the Internet.
Real-time backup
Real-time backup means that files are backed up whenever they change, usually upon creation or save. It’s handy for keeping an immediately available backup of rapidly changing data sets. For less volatile data sets, scheduled backups will do just fine.
Continuous backup
Continuous simply means backing up on a tight schedule, generally every few minutes, rather than in real time, daily, weekly, or monthly. Use continuous backup for rapidly changing data sets where transfer rates are too slow, or computing power too precious for real-time backup.
Performance concerns
Most backups proceed in the background or during dead time, so performance isn’t a huge issue in the consumer space. However, if you’re backing up multiple machines, backing up to multiple destinations, or dealing with very large data sets, speed will be a consideration. That said, backup speed is highly dependent upon the hardware and transport technology in use.
Further reading: Check out PCWorld’s roundup of best external drives for recommendations on reliable storage options — an important component in a comprehensive backup strategy.
FAQ
1.
What is the best Windows backup software?
The best Windows backup software is Easeus Todo Backup 2025. It has everything PCWorld expects to see in a top product: A polished interface, intuitive functionality, a comprehensive approach to backing up data including imaging, file backup, sync, and disaster recovery. And most important, it’s reliable! Todo Backup also offers the option of a perpetual license or a subscription model, the latter of which can be augmented with affordable cloud storage.
2.
What is the best free Windows backup software?
It turns out that PCWorld’s favorite for-pay backup software, Easeus Todo Backup 2025, also offers a surprisingly robust free version. It matches its paid counterpart in basics such as imaging, file backup, sync, and, most especially — disaster recovery. It also features the same eminently user-friendly interface. As with most backup freeware, you will be nagged to upgrade, and Easeus’s optional cloud storage, which is surprisingly affordable, is only available at the subscription tier.
3.
Will backup software slow down my computer?
Backup software typically runs in the background or during dead time, so given even moderately modern hardware, you shouldn’t notice any decrease in performance. Most programs let you throttle the backup process if you do notice a slowdown.
4.
Does Windows Backup and Restore (Windows 7) save everything?
Yes, by default, Backup and Restore (Windows 7) saves everything on your system disk (all the partitions, including hidden ones) in what’s known as an image file that would be suitable for disaster recovery if Windows Recovery Drive and Rescue disk were reliable. News bulletin — they aren’t.
Hence, we only recommend this program for creating highly compatible VHD/VHDX images of your data drives and partitions which can be mounted as virtual drives and browsed using nothing but Windows Explorer.
5.
What’s the difference between Google Drive, Dropbox, OneDrive, etc. and backup software?
Google Drive, Dropbox, and OneDrive are what’s known as cloud storage, or online storage. They create a local virtual drive that you can drag files to, and which is eventually synced to the cloud as time allows. They also provide a Web portal where you can manage your files remotely.
However, by default these services sync changes in the data across all devices. True backups should be immutable snapshots that may be added to but not changed. Some services offer versioning (keeping older files, and adding new ones), which creates a close approximation to backup.
Cloud backup services (distinct from those mentioned above) offer many, though not all, of the benefits of Windows backup software. This is generally done with local client software that offers just basic functions like file backup and sync. You can learn more about these in our roundup of best cloud backup services.
6.
How often should backups be scheduled?
Ideally, as often as your data changes. If you are working on an important project or have work that you absolutely cannot afford to lose, you should consider real time (as data changes) or continuous (very short intervals). Hourly, daily, or longer intervals will be fine for the average user. All file backups should be augmented by weekly or monthly system backups.
7.
Can I back up files to and from my cloud storage?
Until a few years ago, most Windows backup software was restricted to making local backups — i.e., to another drive, external or internal, connected to your system. There were of course services such as Mozy that had their own backup clients, but that’s covered in our online backup roundup. Here we’re talking just plain backup programs.
The situation is improving rapidly, and many backup software vendors are adding online storage services as destinations for their backups.
If your favorite backup program doesn’t support cloud storage directly, a cloud storage manager that integrates online storage services into File Explorer can make online backup possible with just about any backup app.
8.
What’s the difference between full, differential, and incremental backup?
A full backup is a backup of all your data, regardless of how new or old it is. A differential backup is all the data that’s changed since your last full backup. An incremental backup is all the data that’s changed since any your original full and/or the last differential/incremental backup. Differential and incremental backups require a initial full backup to be restored.
Differential backups require more time to create than incremental backups, but are quicker to restore since you only need the latest iteration. Differential backups can grow to be quite large if you don’t perform full backups very often.
Incremental backups take less time to produce and are smaller, but take longer to restore as all of them created since the last full backup must be restored in the order in which they were created.
9.
What’s the difference between image backup, system backup, and file backup?
An image is low-level backup of all the sectors (including “empty” sectors if you wish) contained by a disk or partition, regardless of their pertinence to your files. It’s basically fool-proof in terms of accidentally overlooking important data.
A system backup is an disk image backup of all the partitions on your system drive. This includes several that are hidden, i.e., not enumerated as drive letters by the operating system. A system backup might also include other drives, but must contain the OS drive.
A file backup is a high-level backup of data read via the operating system’s file system. Most often this is data, but may include all the files on a drive.
10.
What should I back up?
In truth, it’s only your essential personal data that must absolutely, positively, 100% be backed up. Once the family pictures or your work-in-progress are trashed with no backup, there’s no way back other than an expensive recovery service, and even that’s not guaranteed if the physical media is unreadable.
On the other hand, a system backup is exceedingly handy for getting you back up to speed with minimal hassle. It returns your system to exactly where you were at the time of the backup: OS, program, updates, upgrades, settings, data are all back in a relative blink of the eye.
But it’s not essential. While reinstalling operating systems, drivers, and programs, as well as adjusting settings require more effort, you can then recover your data if that’s all you backed up. See the first paragraph.